Stardust Carnivals Rental Agreement and Liability Waiver

TERMS AND CONDITIONS

1. Rental Period

The rental period begins when the equipment and decorations are picked up by the client or delivered by Stardust Carnivals and ends when they are returned to Stardust Carnivals at 2615 Trinity Street, Vancouver, BC V5K1E5 in the agreed condition.

2. Condition of Equipment and Decorations

All rented items are provided in good working condition and sanitized prior to rental. The client must inspect the equipment upon receipt and immediately notify Stardust Carnivals in writing of any defects or concerns. Failure to report an issue upon receipt constitutes acceptance of the equipment in its delivered condition.

3. Use of Equipment and Decorations

The client agrees to use the rented items only for their intended purpose and in a safe, responsible manner. Misuse, modification, or improper use is strictly prohibited.

Stardust Carnivals is not liable for injury, damage, loss, or harm, including but not limited to:

Fire
Electrical shock
Equipment malfunction
Property damage resulting from the use or misuse of the rented items

The renter assumes all risks and responsibilities for proper installation, operation, and safety compliance. The renter agrees to indemnify and hold Stardust Carnivals harmless from any claims, damages, or expenses arising from such incidents.

⚠ Slushie Machine Handling:

Machines must be transported upright. If transported at an angle, the machine must remain upright at its destination for 12 hours before use.
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4. Return of Equipment and Decorations

All rented items must be returned in the same condition as received, excluding normal wear and tear.

Definition of normal wear and tear: Minor surface scratches, scuffs, and cosmetic marks that do not impact functionality.
Damage beyond normal wear and tear: Any alteration, breakage, or loss that affects the function, safety, or appearance of the rented items.
The client agrees to pay for repair or replacement of damaged or missing items.

5. Operation of Food & Drink Machines

The operator must be 19+ years old and provide their name and birth month/year before operating food machines.
Machines must be plugged into a GFCI-grounded outlet on a dedicated breaker.
No children may touch or operate the machines.

⚠ Alcohol Warning:

If alcohol is used in the slushie machine, the client is fully responsible for preventing service to persons under 19 years of age.
The machines do not have a lockout function.
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⚠ Safety Advisory:

Machines must not be placed near fire sources, BBQs, or direct sunlight to prevent overheating.
Machines may weigh up to 180 lbs—multiple persons must lift with caution. Stardust Carnivals is not liable for injuries due to lifting, carrying, or dropping equipment.

6. Assumption of Risk

The client understands and voluntarily assumes all risks associated with rented items, including but not limited to:

Fire hazards
Water damage
Personal injury
Electrical malfunction
Foodborne illness

⚠ Fire & Flammable Substances:

Smoking and vaping are strictly prohibited near slushie machines. The cooling system contains flammable substances, and failure to comply may result in serious injury or death.

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7. Indemnification

The client agrees to indemnify, defend, and hold harmless Stardust Carnivals, its owners, employees, and agents against any and all claims, liabilities, damages, losses, and expenses (including legal fees) arising from the use, possession, transportation, or operation of rented equipment.

8. GPS Tracking & Privacy

The client acknowledges that certain food service machines are equipped with GPS tracking technology for security and operational purposes.

By signing, the client:

Consents to the collection of location data for tracking purposes.
Acknowledges that tampering with GPS tracking will render machines inoperable.
Understands that GPS data is used solely for theft prevention and operational efficiency and will not be shared except as required by law.

9. Responsibility for Damage or Loss

The client assumes full responsibility for any damage, loss, or theft of rented equipment, excluding normal wear and tear. In the event of damage or loss, the client agrees to pay for repairs or replacement as determined by Stardust Carnivals.

10. Release of Liability

The client releases and discharges Stardust Carnivals from any liability for injury, property damage, loss, or consequential damages that may arise during the rental period.

11. Governing Law & Severability

This agreement shall be governed by the laws of British Columbia, Canada. If any provision of this contract is found to be invalid or unenforceable, the remainder shall remain in full force and effect.

Fill out the waiver by scanning Your Driver's License

This scanner is designed as an optional onsite tool to streamline the waiver-signing process. If you are not at the business' location or prefer not to scan your license please skip this option and proceed below to fill out the waiver.

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Adult Minor(s)
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First Participant's Name

First Name*

Last Name*

Phone*

First Participant's Age Acknowledgment*

First Participant's Date of Birth*

I certify that I am 19 years of age or older

First Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

First Participant's Signature*

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Second Participant's Name

First Name*

Last Name*

Second Participant's Date of Birth*

Second Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Third Participant's Name

First Name*

Last Name*

Third Participant's Date of Birth*

Third Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Fourth Participant's Name

First Name*

Last Name*

Fourth Participant's Date of Birth*

Fourth Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Fifth Participant's Name

First Name*

Last Name*

Fifth Participant's Date of Birth*

Fifth Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Sixth Participant's Name

First Name*

Last Name*

Sixth Participant's Date of Birth*

Sixth Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Seventh Participant's Name

First Name*

Last Name*

Seventh Participant's Date of Birth*

Seventh Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Eighth Participant's Name

First Name*

Last Name*

Eighth Participant's Date of Birth*

Eighth Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Ninth Participant's Name

First Name*

Last Name*

Ninth Participant's Date of Birth*

Ninth Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Tenth Participant's Name

First Name*

Last Name*

Tenth Participant's Date of Birth*

Tenth Participant's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Parent or Guardian's Email Address

Email*

Confirm Email*

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Participant's Address

Address Line 1:*

Street address, P.O. box, company name, c/o

Address Line 2:

Apartment, suite, unit, building, floor, etc.

Country:*

City:*

State/Province:*

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Parent or Guardian's Driver's License / ID Card

Driver's License / ID Card Number*

Issuing State*

Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.

By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.

Parent or Guardian's Name

First Name*

Last Name*

Phone*

Parent or Guardian's Age Acknowledgment*

Parent or Guardian's Date of Birth*

I certify that I am 19 years of age or older

Parent or Guardian's Information

Name of Operator (1):

Birth Month and Year:

Name of Operator (2):

Birth Month and Year:

Parent or Guardian's Signature*

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Electronic Signature Consent*

By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.

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