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University of Alaska Southeast – Student Housing Check-In

Please read the following information and sign for understanding. If you have any questions with the information listed, find a staff member and they can help answer those for you. 

Welcome to Campus Life at UAS!

Contraband, Appliances, and Fire Safety

The following items are not allowed in Student Housing units or on Student Housing grounds. Disciplinary action will be taken against any student found to be in violation of this rule, up to and including fines, removal from housing, expulsion from the university, or legal action. The above list is not meant to include all contraband, appliance, and fire safety items, but to indicate common items and questions received during Move-In. Complete lists and information is available in the Housing Polices located on the Housing webite.

Contraband

  • Firearms, explosive material, other weapons, or ammunition
    • "Weapons" includes such items as paintball guns, air guns, pellet guns, BB guns; knives and blades longer than 2.5 inches that were not designed for kitchen use; martial arts weapons and swords; bows, crossbows, or objects commonly known for hunting use
  • Fireworks, firecrackers, or other pyrotechnic and incendiary products
  • Marijuana and illegal substances, drug paraphenilia such as bongs, bubblers, pipes, bowls, and hookas
  • Halogen lamps, space heaters with exposed heating elements or air conditioning units
  • Wireless routers or access points
  • Waterbeds

Appliances

  • Dishwashers
  • Toaster ovens, pizza ovens, and convection ovens
    • (regular drop-in "slot" toasters are permitted)
  • Buffet ranges and single-coil heating elements
  • Tanning beds or hot tubs
  • Kilns or other industrial or commercial appliances
  • Engines, hydraulic tools, generators
  • See Appliances and Equipment section of Housing Policies for more information on the Housing website

Fire Safety

  • (Burning) incense or candles; only jar candles should be present since they can be used with electric candle warmers
  • Kerosene, gasoline, laboratory chemicals, blasting caps, motor oil, or acids
    • Additionally, no large quantities of flammable or combustile liquids may be stored in a Housing unit. Exceptions being small quantities of material for outdoor camping stoves. 
    • Turpentine, kerosene, paint thinner, and similar flammable substances for camping or art class uses may be kept in small
      quantities in storage rooms or bathrooms (No more than one half‐gallon)
    • None of the allowed small quantities should be kept near or around heat sources or heat-producing appliances

I have read and understand the above section 

I Agree
 

Meningitis Information and Vaccination

The State of Alaska requires all post‐secondary educational institutions to provide information about meningitis
and meningitis vaccination to all students who intend to reside in Student Housing. Additionally, University of
Alaska Board of Regents policy states that all residents must provide signature indicating that they have either
been vaccinated against or have received information about meningitis, to show proof that this information has
been shared with residents.

Sec. 14.48.163 of the Alaska Statutes reads as follows:

Immunization of post‐secondary students

A. A post‐secondary educational institution in this state shall provide written notice to each student who intends to reside in
campus housing before the student’s initial period of residence that includes the following information:

1. Meningococcal disease

a. Is a serious illness that can cause death within a few hours of onset; one in 10 cases is fatal, and one
in seven survivors of the illness is left with severe disability
b. Is a contagious but also largely preventable infection of the spinal cord fluid and the fluid
surrounding the brain

2. Scientific evidence suggests that college students living in campus housing are at a moderately increased risk of
contracting meningococcal disease; and

3. Immunization against meningococcal disease decreases the risk of contracting the illness

B. A student attending a post‐secondary educational institution and who is physically present on the campus of a postsecondary
institution shall sign a document provided by the institution indicating that the student has received:

1. An immunization against meningococcal disease; or

2. The notice described under (a) of this section (See Above)

C. Nothing in this section may be construed to require a postsecondary educational institution to provide or pay for
immunizations against meningococcal disease

I have received and read the informational notice regarding meningitis described in the above section

I Agree

The UAS University Health Clinic advises incoming students to get their meningococcal vaccine before entering UAS Student Housing. Vaccine is available from most private medical providers. Due to the relatively high cost of the vaccine, limited accessibility, and limited shelf life, local physicians may maintain a limited supply of meningococcal vaccine and cannot guarantee that vaccine will be available at all times. Students wishing to get the vaccine should call their health care provider to check availability.

Notice of Unit Status regarding Alcohol Policy

  • Students eligible to possess or consume alcoholic beverages (21 years of age or older) are to do so only within the privacy of the apartments of students who can legally possess or consume alcoholic beverages. Any apartment in which all residents are of legal age will be designated an “Over-21 Unit” and can thereby host the consumption of alcohol by any persons of legal age. An apartment in which even one resident is under the age of 21 shall be designated an “Under-21 Unit” and will remain a substance-free apartment until such time that all roommates are 21 years of age or older.
  • Alcohol is not to be stored or consumed in an “Under-21 Unit” even in private rooms of those residents who are 21 years of age or older.
  • The entirety of Residence Hall buildings are substance-free facilities.
  • Consumption of alcoholic beverages “in the privacy of (a resident’s) apartment” is interpreted to mean only within the apartment and with the exterior door to the apartment closed
  • Students under 21 years of age may not be present in an “Over-21 Unit” when alcohol containers are open and/or alcohol is being consumed.
  • At no time shall the number of occupants at any gathering exceed the safe occupancy limit for the unit used – 20 individuals maximum.
  • No common sources of alcohol or other concentrations of alcohol which require a common container are allowed. Containers requiring the use of a “tap system” are also not allowed in Student Housing or in any of its facilities. Kegs and similar containers may not even be present when empty, used as furniture or decoration, etc. Likewise, excessive amounts of liquor bottles in any single apartment may be considered a common source of alcohol. Residents found to be responsible for common sources of alcohol will be fined $250 each and alcohol will be confiscated and disposed of immediately.
  • Alcohol is not to be consumed outside of an “Over-21” unit. This may include but is not limited to porches, roofs, decks or other exterior structures of living units, nor on the grounds of Student Housing. Under this provision, alcohol is not to be consumed in common areas within the Housing complex, including anywhere in the Lodge or in outdoor common areas such as the pavilion, the basketball court, sidewalks, or parking lot.
  • Any alcohol found to be in the possession or presence of under-21 year-old individuals will be confiscated and disposed of immediately.
  • Residents under the age of 21 may not possess or transport empty bottles or alcohol containers, nor any glass or container in which alcohol residue or remnants can be detected. These materials will be considered alcohol paraphernalia and be confiscated by the responding staff members.
  • Distilling, fermenting, and brewing of beer and other spirits are not permitted on premises.
  • Public intoxication and disorderly conduct of an intoxicated individual, including a resident who may legally consume alcohol, will be considered a violation of the alcohol policy.
  • The consumption of alcohol by non-residents of an illegal age, especially minors under the age of 18, will be reported to the police.
  • The suspected violation of any portion of this alcohol policy may result in the search of the living unit where the violation is to take place, especially in designated under-21 residences.
  • The use of alcohol bottles or containers for decorations is prohibited for all units regardless of age of resident. Empty containers used as decoration could be counted towards establishing what is a reasonable amount of alcohol present in a unit. Other alcohol-related decorations, such as posters, clocks and signs, are permitted, but they should not be visible from outside of the unit. When in doubt, ask a Housing staff member. 

I have read and understand the above section

I Agree

Room Condition Report

Similar to any off-campus rental, UAS notes the condition and repair of the living unit prior to your arrival. These initial conditions are then compared to those found upon check-out of an assigned unit. Any differences that result in the repair or replacement of university furnishings or infrastructure beyond normal wear and tear will be charged to the responsible resident or residents in assigned units. 

Please take the time to protect yourself from any financial consequences by conducting a thorough assessment of the assigned unit yourself. This opportunity is done through the Room Condition Report. This Report is shared with residents either through our Roompact software system or via a hard-copy form. Upon Check-In, residents have 72 hours to complete and return that Report or UAS will assume that the unit is in satisfactory or new condition without any existing issues. 

I have read and understand the above section

I Agree

Keys

Each resident is assigned a unit key and a mailbox key upon arrival and are expected to be responsible for any keys issued to them. Residents should report lost or misplaced keys as soon as possible.

Lost or misplaced keys must be reported to a Housing Desk location and can be replaced by filling out the Lost Key Form.

Replacement charges, which often include not only cutting of a new key but of re-coring all locks in an apartment or suite that the lost key can access, are listed below:

Single Door Key $100.00
Mailbox Key $25.00
Temporary Swipe Access Card $10.00
Staff-issued Keys $250.00

Keys and key cards are the property of the UAS; duplication and unauthorized possession of University keys are prohibited. Additionally, only authorized lock hardware may be installed on University property. All others will be removed.

Students in possession of unauthorized keys will be subject to conduct action. Fines for possession of unauthorized keys or failure to turn in keys at the end of one’s residency term will be applied to the student account.

I have read and understand the above section

I Agree

Residents are responsible for all of the terms of their Housing agreement and as a member of the Student Housing community agree to comply with all university rules, regulations, policies, procedures and community living standards including those printed in the Student Code of Conduct, Housing Policies found on the Housing website, the academic Catalog, and any other university publication or electronic access sites.

I have read and understand the above section

I Agree

March 5, 2021

First Resident's Name

First Name*

Last Name*

Phone*
First Resident's Date of Birth*
First Resident's Signature*
Second Resident's Name

First Name*

Last Name*

Phone*
Second Resident's Date of Birth*
Third Resident's Name

First Name*

Last Name*

Phone*
Third Resident's Date of Birth*
Fourth Resident's Name

First Name*

Last Name*

Phone*
Fourth Resident's Date of Birth*
Fifth Resident's Name

First Name*

Last Name*

Phone*
Fifth Resident's Date of Birth*
Sixth Resident's Name

First Name*

Last Name*

Phone*
Sixth Resident's Date of Birth*
Seventh Resident's Name

First Name*

Last Name*

Phone*
Seventh Resident's Date of Birth*
Eighth Resident's Name

First Name*

Last Name*

Phone*
Eighth Resident's Date of Birth*
Ninth Resident's Name

First Name*

Last Name*

Phone*
Ninth Resident's Date of Birth*
Tenth Resident's Name

First Name*

Last Name*

Phone*
Tenth Resident's Date of Birth*
Parent or Guardian's Email Address

Email*
A signed copy of this waiver will be sent to the email address you provide.
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Signature*
Electronic Signature Consent*
By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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