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HAILE EQUESTRIAN CENTER

7680 SW 46 Blvd, Gainesville, FL 32608

(352) 665-7433 – info@haileequestrian.com

www.haileequestrian.com


Pony Party Reservation Agreement

A. Deposit: A fifty (50%) percent deposit is required to secure your party date and time. The remaining balance is due prior to the start of your party on the day of the party.

B. Inclement Weather Policy: If inclement weather, rain or high winds are forecasted for the time that your event is scheduled, the client has the right to postpone the event. To postpone the event, the client must notify Haile Equestrian LLC at least 2 hours prior to the party start time. Client may reschedule the event within 30 days of the original event date at no additional cost. 


C. Cancellation. If a reservation is cancelled prior to 14 days before the event date, the deposit will be refunded less a fee not to exceed 25% of the total party price. These cancellation fees are not meant to be punitive, but reflect both loss of time due to planning and the opportunity to book another event during that time. If there is an extenuating circumstance or emergency, owner Regina Esterman would be happy to discuss alternate options with you.

D. Post-Party Clean-up: When using our party facilities, you are responsible for removing personal belongings and clean-up of the party room after your party. While our party room is routinely cleaned between parties, excessive messes or confetti left will result in a $30 cleaning fee.

I understand that the party room must be reasonably cleaned at the conclusion of the party


E. Release/Waiver/Hold Harmless and Acknowledgment of Risk: The undersigned understands and acknowledges that riding on, and/or working around a pony or horse entails both known and unknown risks including, but not limited to, physical injury from falling, biting, kicking, slipping, crashing or colliding, etc, to any participant. Furthermore, the undersigned acknowledges that such risks simply cannot be eliminated in their entirety. Client hereby voluntarily and expressly release, indemnify, forever discharge and hold harmless Haile Equestrian LLC and Regina Esterman from any and all liability, claims, demands, causes or rights of action whether personal to me or to a third party, which are in any way connected with participation in this activity, including those allegedly attributable to negligent acts or omissions.

Client understands that client is responsible for ensuring each party guest signs a liability release prior to the start of the party. Haile Equestrian LLC may deny riding to any rider without a liability release on file.


I acknowledge that I have read and reviewed the foregoing Haile Equestrian LLC Pony Party Agreement and Acknowledgement of Risks and I agree to be bound by the same.

Date: January 2, 2025

First Customer's Name

First Name*

Last Name*

Phone*
First Customer's Age Acknowledgment*
First Customer's Date of Birth*
I certify that I am 18 years of age or older
First Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
First Customer's Signature*
Second Customer's Name

First Name*

Last Name*
Second Customer's Date of Birth*
Second Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Third Customer's Name

First Name*

Last Name*
Third Customer's Date of Birth*
Third Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Fourth Customer's Name

First Name*

Last Name*
Fourth Customer's Date of Birth*
Fourth Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Fifth Customer's Name

First Name*

Last Name*
Fifth Customer's Date of Birth*
Fifth Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Sixth Customer's Name

First Name*

Last Name*
Sixth Customer's Date of Birth*
Sixth Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Seventh Customer's Name

First Name*

Last Name*
Seventh Customer's Date of Birth*
Seventh Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Eighth Customer's Name

First Name*

Last Name*
Eighth Customer's Date of Birth*
Eighth Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Ninth Customer's Name

First Name*

Last Name*
Ninth Customer's Date of Birth*
Ninth Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Tenth Customer's Name

First Name*

Last Name*
Tenth Customer's Date of Birth*
Tenth Customer's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Customer's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*

Confirm Email*
Check to receive information, news, and discounts by e-mail.
Package Options:

Platinum Package

  • $600 (includes $300 deposit)
  • 2 ponies for 1.5 hours (Recommended for up to 24 guests) 
  • 25 themed party invitations 
  • Horse-themed 24 cupcakes + Lemonade 
  • Up to 25 printed photos of guests 
  • 3 hour party

Gold Package

  • $450 (includes $225 deposit)
  • 2 ponies for 1 hour (Recommended for up to 15 guests) 
  • 20 themed party invitations 
  • Up to 15 printed photos 
  • 2.5 hour party

Silver Package

  • $400 (includes $200 deposit)
  • 2 ponies for 1 hour (Recommended for up to 10-15 guests) 
  • 2 hour party

Basic Package

  • $300 (includes $150 deposit)
  • 1 pony for 1 hour (Recommended for up to 10 guests) 
  • 2 hour party

All parties include: 

  • Use of 12x16 party room decorated with standard party decorations 

Check if you would prefer to provide your own party decorations

  • One 8' party table with tablecloth and 10 folding chairs + 8' table for cake/gifts/etc
  • Ponies are provided fully tacked and prepared for the event. Ponies are led by Haile Equestrian LLC staff members for safety. 
  • Party attendees have the opportunity to groom and feed the ponies during the party (we recommend bringing carrots)
  • Special return offer for party guests towards lessons, horseback rides, or future pony parties 

Additional Options: Check each option requested 

Optional Add Ons:
Additional themed party invitations - $2/invitation
Additional ponies and ride time - $100/pony/hour (may add only to Gold/Platinum packages)
Additional 8' table and 10 chairs setup under canopy $50 (free for Gold/Platinum)
Horse-themed cupcakes (24 count) - $75
Printed photographs of party attendees - $75 (up to 15 photos)
Horse pinata with candy filling - $75
Horseshoe painting activity (includes up to 20 horseshoes) - $75
Paint A Pony Activity $75
Turn my pony into a unicorn (one pony) $20
Turn my pony into a unicorn (two ponies) $40

Subtotal: $

50 % Required Deposit: $

Total Due on Party Date: $
I understand that my party reservation is not complete without making a deposit.
I will make my party deposit by: *
I will use the online payment system at HaileEquestrian.com
Please send me an invoice for payment to my email address
I will mail a check to Haile Equestrian, 7680 SW 46th Blvd., Gainesville, FL 32608
I will drop off payment to the Haile Equestrian farm
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*

Phone*
Parent or Guardian's Age Acknowledgment*
Parent or Guardian's Date of Birth*
I certify that I am 18 years of age or older
Parent or Guardian's Information

Guest of Honor:

Approximate # of Guests: *

Approximate Age of Guests: *

Party Date:
Party Time*

Pony Start Time (Haile Equestrian recommends 15 or 30 minutes into your party time):

Special requests:
Will Haile Equestrian be providing your cupcakes? $75 separately or included in Platinum package.*
No
Yes
If yes, cupcake flavor:

If yes, please describe any colors or special decoration requests for your cupcakes. Please include birthday child's name if you would like it written on the cake.
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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