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Venture Experiences - Registration & Acceptance of Risk Form 

Terms & Conditions

If Venture Patagonia (VP) only intervenes in the services of other independent suppliers (e.g. only connection flights, rent-a-car services, excursions, hotel accommodations, etc.), VP is only responsible for the mediation of these services, but not for the services themselves. In this case, the Terms & Conditions of that supplier are relevant. If VP is the tour operator, the general Terms & Conditions stated herein take effect. 

Responsibility

Trip participants are responsible for understanding the conditions implied in the trip itinerary and selecting a trip which is appropriate to their interests and abilities; for bringing appropriate clothing and equipment as advised in the equipment list; for following normal standards of personal hygiene in order to lessen risk of traveler's diseases; for following normal social behavior patterns with fellow trip participants; for acting in an appropriate and respectful manner in accordance with the customs of areas visited; for practicing a harmonic interchange with nature; for completing the itinerary as scheduled (or as adjusted in the field as necessary).


VP is not responsible for missed parts of the tour or connections, if participants are late or do not show up.


The participants are responsible for fulfilling passport, visa, customs, device, and health regulations. All disadvantages resulting from non-fulfillment of these regulations are the sole responsibility of the participant.


VP shall not be held liable for (A) any damage to, or loss of, property, or injury to, or death of, persons occasioned directly or indirectly by an act or omission of any other provider, including but not limited to any defect in any aircraft, watercraft, or vehicle operated or provided by such other provider, and (B) any loss or damage due to delay, cancellation, or disruption in any manner caused by the laws, regulations, acts or failures to act, demands, orders, or interpositions of any government or any subdivision or agent, thereof, or by acts of God, strikes, fire, flood, war, rebellion, terrorism, insurrection, sickness, quarantine, epidemics, pandemics, theft, or any other cause(s) beyond their control. The participant waives any claim against VP for any such loss, damage, injury, or death.


VP only has limited influence on services purchased from other providers. Last minute changes in flight plans must be expected regularly. They are the responsibility of the airlines and the national flight coordination authorities.


Terms & Conditions

1. Reservations, Cancellations, and Refunds

A 50% of the total cost is required at the time you book. The final payment is required 92 days before the start date of your program. If there is any remainder of the price of your trip will be done before the date of your arrival or if not possible in our agency or representative upon your arrival in Puerto Natales, before the tour.


Reservation or payment of any VP program constitutes your acceptance to our Terms & Conditions.


Charges for cancellations prior to departure are as follows:

92 days or more prior to departure: 0% of the total tour cost, $50 admin fee per person;

91-65 days prior to departure: 50% of the total tour cost;

35 days or less prior to departure: 100% of the total tour cost.

2. Covid-related cancellations or delays. 

In the case one member of the group has a positive PCR test result before departure from their home country, we are able to offer a credit of 80% of the total tour cost to be used by the end of the following season. For bookings taking place between October 2021-April 2022, the credit will be valid for use by April 2023. For bookings taking place between October 2022-April 2023, the credit will be valid for use by April 2024. In order for this credit to be issued, the positive PCR test results must be sent to Carrie MacLean before the departure time of your flight from your home country. 

In the case one member of the group has a positive PCR test upon arrival in Chile, the total tour cost will be charged and there will be no available refund or credit available. 

We highly recommend all of our guests to purchase a travel insurance which will cover the cost of their trip in the case any members have positive PCR results. 

This policy also applies to pre- and post-trip extensions.


Leaving an excursion in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of an excursion, such as hotel nights, meals, city tours etc.


Trip cancellation insurance is strongly recommended and advised.


5. Itinerary Changes

The presented itineraries are subject to modification and change by VP without penalty. Every reasonable effort will be made to operate programs as planned, but alterations may still occur after final itineraries are sent. VP tour guides reserve the right to provide travelers with an alternative activity in the program if conditions are not appropriate.


We also reserve the right to change the order of the days in any itinerary under the sole discretion of the tour guide and based on operational considerations. The tour guide can also modify, change or eliminate part of the itinerary based on safety/weather considerations.


VP reserves the right to make any member of the tour responsible for unnecessary expenses or losses due to delays or irresponsible actions caused by the participant.


6. Health Requirements

You must be in a good physical and mental health. Any physical condition requiring special attention, diet, or treatment must be reported when the reservation is made. VP reserves the right to decline to accept any person as a member of any of our tours. Our trip leaders have the right to disqualify anyone at any time during the trip, if they feel the trip member is physically incapable and/or if a trip member's continued participation will be detrimental to the health, safety, and general welfare of the individual involved or the group. Refunds are not given under such circumstances. Any possible additional expenses for return transfers are the sole responsibility of the trip member.


Because of the fact that hospital facilities for serious problems are often unavailable and evacuation can be prolonged, difficult and expensive, it is that we assume no liability regarding provision of medical care at any time during the trip.


7. Baggage

For safety and because of space limits in vehicles, refugios etc. we recommend you to carry only the necessary equipment with you. You may leave all extra baggage and hard suitcases at our office or in the hotel until the end of the trip. All participants are responsible for carrying and taking care of his/her baggage at the airport, to/from the vehicles, inside the hotels, etc.


Baggage and personal effects are at owner's risk throughout the tour.


8. Provided Gear

Tents, sleeping bags, sleeping mats, trekking poles, etc. will be provided as mentioned in each itinerary. For lost and damaged gear caused by inappropriate use or treatment the participant will be responsible for the replacement cost.


9. Insurance

The client must accept full responsibility for insurance up to limits which the client may deem necessary. This insurance must cover personal accident, medical expenses, air ambulance, loss of effects, repatriation costs and all other expenses which may arise as a result of loss, damage, injury, delay or inconvenience occurring to the client. We highly recommend that all clients have personal travel insurance. When obtaining travel insurance, the client must ensure the insurer of the type of travel to be undertaken, specially when "adventure activities" are included in the trip and that it covers in South America.


Because of the insurance the participant is not unchained from his/her obligation to pay cancellation fees to VP; he/she only has devolution rights against the insurance as mentioned in the conditions of the insurance.


10. Photography

VP reserves the right to take photographs or videos during the operation of any tour or part thereof, and to use the resulting photography for promotional purposes, leaving the copyrights of this material to our company. By booking a reservation with VP, tour members agree to allow their images to be used in such media; travelers who prefer that their image and/or voice not be used are asked to identify themselves to their expedition manager at the commencement of their trip.

I HAVE READ THIS DOCUMENT AND UNDERSTAND IT. I FURTHER UNDERSTAND THAT BY SIGNING THIS RELEASE, I VOLUNTARILY SURRENDER CERTAIN LEGAL RIGHTS.

I declare to know and understand the risks involved in the participation of these activities, which cannot be completely eliminated, even if there is compliance with safety standards accredited by VP, which aim to reduce the risks these activities involved.

NOTE: It is the duty of VP to inform about conditions and requirements for the activity, as also is the duty of participants to be adequately informed about the minimum conditions that the participant must have prior to the activity and comply with the instructions given by VP or Guide in charge.


First Participant's Name

First Name*

Last Name*

Phone*
First Participant's Date of Birth*
First Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
First Participant's Signature*
Second Participant's Name

First Name*

Last Name*
Second Participant's Date of Birth*
Second Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Third Participant's Name

First Name*

Last Name*
Third Participant's Date of Birth*
Third Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Fourth Participant's Name

First Name*

Last Name*
Fourth Participant's Date of Birth*
Fourth Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Fifth Participant's Name

First Name*

Last Name*
Fifth Participant's Date of Birth*
Fifth Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Sixth Participant's Name

First Name*

Last Name*
Sixth Participant's Date of Birth*
Sixth Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Seventh Participant's Name

First Name*

Last Name*
Seventh Participant's Date of Birth*
Seventh Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Eighth Participant's Name

First Name*

Last Name*
Eighth Participant's Date of Birth*
Eighth Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Ninth Participant's Name

First Name*

Last Name*
Ninth Participant's Date of Birth*
Ninth Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Tenth Participant's Name

First Name*

Last Name*
Tenth Participant's Date of Birth*
Tenth Participant's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Participant's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*

Confirm Email*
Check to receive information, news, and discounts by e-mail.
Emergency Contact

First Name*

Last Name*

Emergency Contact's Phone Number*
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Information

Full Mailing Address: *

Passport Number *

Nationality *

Itinerary Start Date

Arrival Flight Details: (Airline- Flight #- Airport- Arrival time into airport) *

Departure Flight Details: (Airline- Flight #- Departure Airport & Time) *

Do you have any dietary restrictions? (Please specify: Vegetarian, Pescatarian, Vegan, Gluten Free, Lactose Intolerance, Nut Allergy, No Pork or other) *

Height *

Weight *

Shoe size *

T-shirt size *

MEDICAL HISTORY:

Do you currently have (or in the past have you had) any of the following medical conditions?

Arthritis*
No
Yes
Asthma*
No
Yes
Diabetes*
No
Yes
Epilepsy*
No
Yes
Heart Condition*
No
Yes
High Blood Pressure*
No
Yes
Intestinal Condition*
No
Yes
Lung Condition*
No
Yes
Pregnant*
No
Yes
Other*
No
Yes

If yes, please explain:

Do you take any medications regularly? If yes, please list the medication name and purpose

Have you ever had an allergic or adverse reaction to medication? If yes, please provide the medication name and describe the reaction.

Do you have an injury or physical condition or have you recently had surgery that may impact your trip? If yes, please explain.

Do you have any type of insurance (medical, travel, etc.)? If yes, please provide name and code.
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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