Climbing Centre Group Ltd (the “Provider”, “we”, “us”, “our”) (registered company number 04931885) is committed to protecting your privacy. At all times we aim to respect any personal information you share with us, or that we receive from others, and keep it safe. This Privacy Notice (“Notice”) sets out our data processing practices and your rights and options regarding the ways in which your personal information is used and collected (including through our website(s) – www.climbingcentregroup.com).

This Notice contains important information about your personal rights to privacy. Please read it carefully to understand how we use your personal information.

The provision of your personal information to us is voluntary. However, without providing us with your personal information, your use of our services or your interaction with us may be impaired. For example, you may be unable to sign up as a member, or make an online booking.

 

Contents of this policy:

  1. How we collect personal information about you
  2. What personal information do we use?
  3. How and why will we use your personal information?
  4. Lawful bases
  5. Communications for marketing/ fundraising
  6. Children’s personal information
  7. How long do we keep your personal information?
  8. Will we share your personal information?
  9. Security/ storage of and access to your personal information
  10. International Data Transfers
  11. Exercising your Rights
  12. Changes to this Notice
  13. Links and third parties
  14. How to contact us

1. We collect personal information about you:

a) When you give it to us directly

For example, personal information that you submit through our website by making a booking to use our facilities, registering to us our facilities or signing up for our email newsletter; or personal information that you give to us when you communicate with us by email, social media, phone or letter.

b) When we obtain it indirectly

For example, your personal information may be shared with us by third parties including, for example, the Association of Climbing Walls (Britain) Limited (“ABC”), an organisation established to promote safe management practices in climbing walls of which we are a member; third party service providers; analytics providers and search information providers. To the extent we have not done so already, we will notify you when we receive personal information about you from them and tell you how and why we intend to use that personal information.

c) When it is available publicly

Your personal information may be available to us from external publicly available sources. For example, depending on your privacy settings for social media services, we may access information from those accounts or services (for example when you choose to interact with us via Facebook, Instagram or twitter).

d) When you visit our website

When you visit our website, we automatically collect the following types of personal information:

  • Technical information, including the internet protocol (IP) address used to connect your device to the internet, browser type and version, time zone setting, browser plug-in types and versions and operating systems and platforms.
  • Information about your visit to the websites, including the uniform resource locator (URL) clickstream to, through and from the website (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, referral sources, page interaction information (such as scrolling and clicks) and methods used to browse away from the page.

We collect and use your personal information by using cookies on our website – please see our ‘Cookie Policy‘ for full details.

In general, we may combine your personal information from these different sources set out in a-d above, for the purposes set out in this Notice.

2. What personal information do we use?

We may collect, store and otherwise process the following kinds of personal information:

  • your name and contact details including postal address, telephone number, email address, emergency contact details and, where applicable, social media identity;
  • your date of birth and gender;your financial information, such as bank details and/ or credit/ debit card details,
  • information about your computer/ mobile device and your visits to and use of this website, including, for example, your IP address and geographical location;
  • personal descriptions and photographs;
  • details of your qualifications/ experience;

and/ or any other personal information which we obtain as per paragraph 1.

Do we process special categories of data?

The EU General Data Protection Regulation (“GDPR”) recognises certain categories of personal information as sensitive and therefore requiring more protection, for example information about your health, ethnicity and religious beliefs.

In certain situations, we may collect and/or use these special categories of data (for example, information on climbers’ medical conditions relevant to their use of our facilities). We will only process these special categories of data if there is a valid reason for doing so and where the GDPR allows us to do so.

3. How and why will we use your personal information?

Your personal information, however provided to us, will be used for the purposes specified in this Notice. In particular, we may use your personal information:

  • to register you so you can use our facilities;
  • to allow you to make a booking to use our facilities;
  • to otherwise provide you with services, products or information you have requested;
  • to provide further information about our work, services or activities (where necessary, only where you have provided your consent to receive such information);
  • to assist you with certification schemes, such as NICAS;
  • to answer your questions/ requests and communicate with you in general;
  • to allow you to apply for a job or volunteer role with us;
  • to manage relationships with our partners and service providers;
  • to analyse and improve our work, services, activities, products or information (including our website), or for our internal records;
  • to keep our facilities safe and secure;
  • to run/administer the activities of the provider, including our website, and ensure that content is presented in the most effective manner for you and for your device;
  • to audit and/ or administer our accounts;
  • to satisfy legal obligations which are binding on us, for example in relation to regulatory, government and/or law enforcement bodies with whom we may work (for example requirements relating to the payment of tax or anti-money laundering);
  • for the prevention of fraud or misuse of services; and/or
  • for the establishment, defence and/ or enforcement of legal claims.

4.Lawful bases

The GDPR requires us to rely on one or more lawful bases to use your personal information. We consider the grounds listed below to be relevant:

  • Where you have provided your consent for us to use your personal information in a certain way (for example, we may ask for your consent to use your personal information to send you email newsletters, or to collect special categories of your personal information. Special categories of personal information are explained in paragraph 2 above).
  • Where necessary so that we can comply with a legal obligation to which we are subject (for example, where we are obliged to share your personal information with regulatory bodies which govern our work and services).
  • Where necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering a contract (for example, to provide you access to our facilities in return for your booking fee).
  • Where it is in your/someone else’s vital interests (for example, in case of medical emergency suffered by a climber).
  • Where there is a legitimate interest in us doing so.

The GDPR allows us to collect and process your personal information if it is reasonably necessary to achieve our or others’ legitimate interests (as long as that processing is fair, balanced and does not unduly impact your rights as an individual).

In broad terms, our “legitimate interests” means the interests of running of our facilities as commercial entities and ensuring the best possible user experience.

When we process your personal information to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and on your rights under data protection laws. We will not use your personal information for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).

5. Communications for marketing/promotional purposes

We may use your contact details to provide you with information about our work, events, services and/or activities which we consider may be of interest to you (for example, about services you previously used, or events involving our, or other Facilities).

Where we do this via email, SMS or telephone (where you are registered with the Telephone Preference Service), we will not do so without your prior consent (unless allowed to do so via applicable law).

Where you have provided us with your consent previously but do not wish to be contacted by us about our work, events, services and/or activities in the future, please let us know by email at [info@climbingcentregroup.com]. You can opt out of receiving emails from the us at any time by clicking the “unsubscribe” link at the bottom of our emails.

6. Children’s personal information

When we process children’s personal information, where required we will not do so without their consent or, where required, the consent of a parent/ guardian. We will always have in place appropriate safeguards to ensure that children’s personal information is handled with due care.

7. How long do we keep your personal information?

In general, unless still required in connection with the purpose(s) for which it was collected and/or processed, we remove your personal information from our records six years after the date it was collected. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right of erasure (please see Section 11 below), we will remove it from our records at the relevant time.

If you request to receive no further contact from us, we may keep some basic information about you on our suppression list in order to comply with your request and avoid sending you unwanted materials in the future.

8. Will we share your personal information?

We do not share, sell or rent your personal information to third parties for marketing purposes. However, in general we may disclose your personal information to selected third parties in order to achieve the purposes set out in this Notice.

These parties may include (but are not limited to):

  • The ABC and the ABC Training Trust;
  • local government agencies;
  • funding bodes such as Sport England and NGB;
  • awarding bodies such as Mountain Training;
  • other members of the ABC;
  • healthcare professionals;
  • providers of kit and equipment;
  • suppliers and sub-contractors for the performance of any contract we enter into with them, for example IT service providers such as website hosts or cloud storage providers;
  • professional service providers such as accountants and lawyers;
  • parties assisting us with research to monitor the impact/effectiveness of our work, events, services and activities; and
  • regulatory authorities, such as tax authorities;

In particular, we reserve the right to disclose your personal information to third parties:

  • in the event that we sell or buy any business or assets, in which case we will disclose your personal information to the (prospective) seller or buyer of such business or assets;
  • if substantially all of our assets are acquired by a third party, personal information held by us may be one of the transferred assets;
  • if we are under any legal or regulatory duty to do so; and/or
  • to protect the rights, property or safety of our facilities, its personnel, users, visitors or others.

9. Security/storage of and access to your personal information

The Provide is committed to keeping your personal information safe and secure and we have appropriate and proportionate security policies and organisational and technical measures in place to help protect your information.

Your personal information is only accessible by appropriately trained staff, volunteers and contractors, and stored on secure servers which have features to prevent unauthorised access.

10. International Data Transfers

Given that we are a UK-based organisation we will normally only transfer your personal information within the European Economic Area (“EEA”), where all countries have the same level of data protection law as under the GDPR.

However, because we may sometimes use agencies and/or suppliers to process personal information on our behalf, it is possible that personal information we collect from you will be transferred to and stored in a location outside the EEA, for example the United States.

Please note that some countries outside of the EEA have a lower standard of protection for personal information, including lower security requirements and fewer rights for individuals. Where your personal information is transferred, stored and/or otherwise processed outside the EEA in a country that does not offer an equivalent standard of protection to the EEA, we will take all reasonable steps necessary to ensure that the recipient implements appropriate safeguards (such as by entering into standard contractual clauses which have been approved by the European Commission) designed to protect your personal information and to ensure that your personal information is treated securely and in accordance with this Notice. If you have any questions about the transfer of your personal information, please contact us using the details below.

Unfortunately, no transmission of your personal information over the internet can be guaranteed to be 100% secure – however, once we have received your personal information, we will use strict procedures and security features to try and prevent unauthorised access.

11. Exercising your Rights

Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for marketing or fundraising purposes or to unsubscribe from our email list at any time. You also have the following rights:

  • Right of access – you can write to us to ask for confirmation of what personal information we hold on you and to request a copy of that personal information. Provided we are satisfied that you are entitled to see the personal information requested and we have successfully confirmed your identity, we will provide you with your personal information subject to any exemptions that apply.
  • Right of erasure – at your request we will delete your personal information from our records as far as we are required to do so. In many cases we would propose to suppress further communications with you, rather than delete it.
  • Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated. You can also ask us to check the personal information we hold about you if you are unsure whether it is accurate/up to date.
  • Right to restrict processing – you have the right to ask for processing of your personal information to be restricted if there is disagreement about its accuracy or legitimate usage.
  • Right to object – you have the right to object to processing where we are (i) processing your personal information on the basis of the legitimate interest’s basis (see paragraph 4), (ii) using your personal information for direct marketing or (iii) using your information for statistical purposes.
  • Right to data portability – to the extent required by the GDPR, where we are processing your personal information (that you have provided to us) either (i) by relying on your consent or (ii) because such processing is necessary for the performance of a contract to which you are party or to take steps at your request prior to entering into a contact, and in either case we are processing using automated means (i.e. with no human involvement), you may ask us to provide the personal information to you – or another service provider – in a machine-readable format.
  • Rights related to automated decision-making – you have the right not to be subject to a decision based solely on automated processing of your personal information which produces legal or similarly significant effects on you, unless such a decision (i) is necessary to enter into/perform a contract between you and us/another organisation; (ii) is authorised by EU or Member State law to which the Provider is subject (as long as that law offers you sufficient protection); or (iii) is based on your explicit consent.

Please note that some of these rights only apply in limited circumstances. For more information, we suggest that you contact us using the details in paragraph 14 below.

We encourage you to raise any concerns or complaints you have about the way we use your personal information by contacting us using the details provided in paragraph 14 below.  You are further entitled to make a complaint to the Information Commissioner’s Office – www.ico.org.uk. For further information on how to exercise this right, please contact us using the details below.

12. Changes to this Notice

We may update this Notice from time to time. We will notify you of significant changes by contacting you directly where reasonably possible for us to do so and by placing an update notice on our website. This Notice was last updated on 21/05/18.

13. Links and third parties

We link our website directly to other sites. This Notice does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit via links on our website.

14. How to contact us

Please let us know if you have any questions or concerns about this Notice or about the way in which our facilities process your personal information by contacting us at the channels below. Please ask for / mark messages for the attention of Suzanne Steven or Tom Glover, our Information Security Officer’s.

Email: info@climbingcentregroup.com

Telephone: 01612310852

Post: St. Benedict’s Church, Bennett Street, Manchester, M12 5ND

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Participant Agreement

 


Review Our Privacy Policy

Please ensure you read this agreement carefully before signing. It contains information on the risks, conditions of use and rules, as well as a release of liability. If you have any questions in relation to the agreement, please contact your nearest facility or speak to a member of staff. 

PARTICIPANT STATEMENTS

BMC -"The British Mountaineering Council recognises that climbing and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and be responsible for their own actions."

ABC - "All climbing activities have a risk of serious injury. Participants must recognise that even if they follow all good practice there may still be the risk of accident and injury. It is the responsibility of the participant to adhere to the conditions of use.’’

1.1 ASSUMPTION & ACKNOWLEDGEMENT OF RISK

I hereby acknowledge and accept that the activity of climbing, both indoors and outdoors, and the use of Climbing Centre Group Ltd facilities, participation in its activities and or observation of such activities, involves risks. I recognise that some risks are inherent and as such cannot be eliminated or reduced. I confirm that I understand the nature and extent of these risks, which can include, but are not limited to:       

  • all manner of injury resulting from falling from height and coming into contact with; the floor, climbing surface, people and/or other permanent or temporary structures.
  • rope abrasion, entanglement and other injuries resulting from activities on or near the climbing walls, such as, but not limited to; climbing, belaying, abseiling, rescue systems, and any other rope activities.
  • injuries resulting from the actions or oversight of others, including, but not limited to; falling climbers or dropped items.
  • failure or misuse of equipment or any part of the facilities.
  • failure to follow Climbing Centre Group Ltd conditions of use and rules, as outlined in sections 1.2 and 1.3.  

I further acknowledge that there are risks associated with the use of Climbing Centre Group Ltd facilities and participation in it's activities other than climbing-related ones, including, but not limited to, the use of training equipment or participation in group classes.

I confirm that to the best of my knowledge neither I, nor any person(s) I am signing on behalf of, suffer from a medical condition that could increase the risk that I, or they, will be involved in an accident which could result in injury to myself, them or others.

1.2 CONDITIONS OF USE

Our Duty of Care - The rules set out in section 1.3 are not intended to limit your enjoyment of the facilities. They are part of the duty of care that we as operators, owe to you our customers, by law. As such they are not negotiable. If you are not prepared to abide by them you may not use our facilities. Should it come to our attention that you are not abiding by our rules you may be asked to leave.

Your Duty of Care - You also have a duty of care to act responsibly towards other users and to adhere to our rules. Statements of 'Best Practice' are posted around the centre adjacent to the relevant facilities. These describe the accepted methods of use and how customers would normally be expected to behave towards each other.

Unsupervised Climbing - Before you engage in any climbing activity without supervision, we expect you to be competent in the activity you wish to undertake. By registering, you both understand and accept the risks, and agree to abide by the 'Conditions of Use' and 'The Rules' involved in your participation. Unsupervised climbing is just that, staff will provide whatever help and advice they can, but formal instruction in the use of equipment will only be provided when booked and paid for. Should you not be competent in the use of any of the equipment, you must not attempt to use it without the supervision of someone who is competent and signed off to that effect. Anyone not registered unsupervised must not take part in any climbing activity without supervision. 

Supervised Climbing - An adult who has registered for 'Unsupervised Climbing' may supervise up to two novices, if they are prepared to take full responsibility for the safety and wellbeing of those novices. Groups of three or more novices must only be supervised by an instructor holding relevant qualifications and insurance, and who has registered as an 'Instructor'. Novices must remain with their supervisor at all times whilst within climbing areas. When engaged in supervision, a supervisor must not leave the ground at any point.   

Under 18's - All under 18's must be supervised by an adult deemed competent in the activity they are engaging in, unless they have been registered and assessed by centre staff to engage in 'Unsupervised Climbing'.   

1.3 THE RULES

General Safety - Check in at reception upon each visit before engaging in any activity. Exercise due care, common sense, and self-preservation at all times. Report any problems with the walls, equipment or other climbers’ behaviour to a member of staff immediately. Be aware of other climbers and how your actions could affect them. Never stand or climb directly under someone who is climbing. Stand well back from the climbing walls unless belaying or supervising a climber. Avoid distracting others while they are climbing, belaying or supervising. Please be aware that impact flooring does not remove the risk of injury but is designed to reduce the severity of these injuries. Ensure the climbing area and your persons are free from hazardous items. Refer to best practice signage for specific area safety rules. Be aware of the emergency exits and fire assembly points.

​Bouldering & Traversing - Always ensure you are in a position to descend safely. Descend by down climbing. Should that not be possible, then at the very least use a controlled fall. Harnesses and other rope related climbing equipment, must not be worn in the bouldering area.

​Auto-Belay - When using the Auto-Belay you must identify the line your route climbs and not deviate off this line. Descending from the route must be done in a controlled manner with, where possible, the landing zone and path checked to be clear before letting go. Never attempt to grab back on to the wall when descending, as the Auto-Belay will continue to lower. Solo climbing on the Auto-Belay climbs is not acceptable; always use the Auto-Belay safety line to protect yourself on these climbs. Helmets must not be worn when using the Auto-Belays, and all harness hardware and loose clothing must be removed.

Roped Climbing - When Climbing - Please ensure you identify if your chosen route is a bottom rope or lead route. Do not use the centre’s bottom ropes for lead climbing. Always use a climbing harness to attach yourself to the rope. Always tie directly into the harness using a suitable knot. Clipping in with a karabiner is not recommended in normal climbing situations. When using the lead walls you must supply your own appropriately rated dynamic rope. You must identify the line which your route follows and clip all the runners in sequence. Do not use your own quick draws to lead the bottom rope walls. If seconding a climb the second climber should: be protected from uncontrolled swings by appropriately clipped quick draws, ensure the rope is securely fixed to the lower-off anchor. Solo climbing on bottom rope or lead climbs is not acceptable; always use a rope to protect yourself on these climbs.

​​Roped Climbing - When Belaying - Novices must not belay without on the ground supervision by their supervisor backing up the brake rope. Always use a belay device attached to your climbing harness with a locking karabiner. ‘Traditional’ or ‘body’ belaying is not acceptable. Ground anchors and weight-bags may be provided to give support to people belaying a climber who is much heavier than they are. Direct belaying from ground anchors and weight-bags is not acceptable. Always pay attention to what the climber is doing, standing as close to the climbing wall as is practical unless you are using one of the attachment points on the floor (if applicable).

​Training Equipment - All training equipment is used at your own personal risk.

​Please initial below to indicate that you have read, understood and accept the terms laid out in sections 1.1, 1.2 & 1.3:

1.4 RELEASE OF LIABILITY

My participation, and that of any person(s) I am signing on behalf of, is purely voluntary, and I or they, elect to participate despite the risks.

I hereby voluntarily release, forever discharge, and agree to hold harmless the Climbing Centre Group Ltd, its owners and employees, with respect to all losses, damages, claims or other liabilities, whether known or unknown, arising out of any property damage, personal injury or wrongful death in any way connected to my participation, and that of any person(s) I am signing on behalf of, in activities both indoors and outdoors, that are hosted by or involve the Climbing Centre Group Ltd, its facilities or employees, with the exception of gross negligence or intentional misconduct.

I authorise Climbing Centre Group Ltd employees to provide or obtain medical care without liability, for me or any person(s) I am signing on behalf of, and if required, to arrange transport for me or them to a medical facility.

I confirm that the Climbing Centre Group Ltd may use any photograph or video of me or any person(s) I am signing on behalf of, taken inside their facilities or at any activity hosted by them, for promotional purposes related solely to the advertisement of their business.

Please initial below to indicate that you have read, understood and accept the terms laid out in sections 1.4:

First Participant's Name

First Name*

Middle Name

Last Name*

Phone*
First Participant's Date of Birth*
First Participant's Gender
Gender*
First Participant's Signature*
Second Participant's Name

First Name*

Middle Name

Last Name*
Second Participant's Date of Birth*
Second Participant's Gender
Gender*
Third Participant's Name

First Name*

Middle Name

Last Name*
Third Participant's Date of Birth*
Third Participant's Gender
Gender*
Fourth Participant's Name

First Name*

Middle Name

Last Name*
Fourth Participant's Date of Birth*
Fourth Participant's Gender
Gender*
Fifth Participant's Name

First Name*

Middle Name

Last Name*
Fifth Participant's Date of Birth*
Fifth Participant's Gender
Gender*
Sixth Participant's Name

First Name*

Middle Name

Last Name*
Sixth Participant's Date of Birth*
Sixth Participant's Gender
Gender*
Seventh Participant's Name

First Name*

Middle Name

Last Name*
Seventh Participant's Date of Birth*
Seventh Participant's Gender
Gender*
Eighth Participant's Name

First Name*

Middle Name

Last Name*
Eighth Participant's Date of Birth*
Eighth Participant's Gender
Gender*
Ninth Participant's Name

First Name*

Middle Name

Last Name*
Ninth Participant's Date of Birth*
Ninth Participant's Gender
Gender*
Tenth Participant's Name

First Name*

Middle Name

Last Name*
Tenth Participant's Date of Birth*
Tenth Participant's Gender
Gender*
Participant's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*

Confirm Email*
Check to receive information, news and promotional discounts by email.
Emergency Contact

Emergency Contact's Name*

Emergency Contact's Phone Number*
Source
How did you hear about us?*
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Middle Name

Last Name*

Relationship*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Gender
Gender*
Parent or Guardian's Signature*
Electronic Signature Consent*
By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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