SQUAW VALLEY & ALPINE MEADOWS TEAM AGREEMENT
This Squaw Valley & Alpine Meadows Ski Team Agreement (“Agreement”) contains the Travel Policies, Team Code of Conduct, Financial Policies, Team Parent Code of Conduct, Chairlift Code of Conduct, Permission to Treat Minors, Supervision of Minors Ages 5 and Under, and the SV|AM Shuttle Bus Policy. Each athlete with the Squaw Valley Alpine Meadows Ski Team (the “SVAM Team”) and her/his parents recognizes, understands, supports, and agrees to follow all of the policies and procedures contained in this Agreement.
It is the Team’s priority to reduce injury and accident rates by enforcing sound safety measures and educating coaches, athletes and parents on various practices designed to improve the safety and wellbeing of all participants. Skiing is an inherently dangerous sport and we will always experience accidents, but we hope that our focus on safety – with both parents and staff demanding safe practices of our athletes – will reduce accidents while skiing, on the chairlift, and in and around facilities.Safety violations by staff or ski team members will result in appropriate consequences ranging from reprimands to dismissal.
Injury and Concussion Policy
SVAM considers concussions or suspected concussions a type of traumatic brain injury and treats them seriously. It is recommended that every two years, athletes 14 and older should take the ImPACT test to establish a baseline for the year. SVAM will follow the legal requirements of the State of California and U.S. Ski and Snowboard regarding return to training. In the event of a suspected concussion or injury, SVAM may require a Doctor’s release for return to training or competition.
Children’s Chairlift Code of Conduct
In order to provide the safest possible experience, we will rely on the joint efforts of Team staff, SVAM employees, parents as well as individual athlete knowledge and responsibility. Our procedures rely on coaches’ discretion and individual athlete responsibility. Every team member must have the knowledge and ability to load, ride and unload the chair lift safely.
Please take an active role in educating children to load, ride, and unload chairlifts safely, including:
1. Behave, be aware, and be respectful of others when you are in line, loading the chair, riding the chair, and unloading the chair.
2. When you are loading the chair, move promptly from the WAIT HERE board to the LOAD HERE board when the chair in front of you passes. Keep your skis or board straight.
3. At the LOAD HERE board:
◦ Hold your poles in your inside hand, if you carry poles
◦ Look back and to the outside for the on-coming chair
◦ Grab on to the chair (side, back, or top of seat) as it approaches
◦ Use the restraining bar, if you can do so safely; politely announce that the bar is being lowered
4. While you are riding the chair, SIT BACK, HOLD ON, LOOK FORWARD, AND DON’T FOOL AROUND. DO NOT play with skis or boards and DO NOT play with the restraining bar.
5. If the lift stops, DO NOT turn around, bounce, or, otherwise, play on the chair.
6. When you are preparing to unload the chair, politely announce that the bar is being raised.
7. Keep your tips up and straight ahead.
8. After you unload the chair:
◦ Move away from the unloading ramp
◦ Stay out of the way of others
◦ Wait for your coach or instructor
9. If you fail to unload:
◦ Sit back and hold on
◦ Wait for the operator
Ride with Me - Squaw Valley and Alpine Meadows Ski Teams and Ski School athletes under 51” will be outfitted with a Kinderlift vest and required to ride with an appropriate companion, when practicable.
Children participating in a supervised SVAM program that violate this Code of Conduct will be appropriately reprimanded up to and including termination from our program.
SUPERVISION OF MINORS AGES 5 AND UNDER
Parents of children under five (5) years of age must remain within Squaw Valley while each of their children is participating in a Squaw Valley program or at Alpine Meadows while each child is in an Alpine Meadows program. All parents (or designated representative) of minors (under the age of 18 years old) in a Squaw Valley | Alpine Meadows’ program, must be contactable and available to respond to an emergency within a reasonable amount of time.
TEAM CODE OF CONDUCT
It is the goal of the SVAM Team to foster the personal growth and favorable development of all who participate in our programs. By their enrollment, all participants and parents agree to abide by all SVAM Team rules and policies.
SVAM Team athletes and coaches must conduct themselves in a sportsmanlike manner. They always represent the SVAM Team – especially at training and competitions. Athletes and coaches are responsible for knowledge of and adherence to competition rules and procedures, and knowledge and adherence to the rules and procedures of SVAM, the SVAM Team, and any other authoritative organization at all training and competitions. Unsportsmanlike conduct may result in disqualification from an event and possibly prevent participation in future events, or other SVAM Team consequences. The Team’s Code of Conduct applies at all times to all SVAM Team members and coaches, as well as guest athletes attending an SVAM Team camp or event.
Sportsmanlike conduct is defined as, but not limited to: respect for competition officials, other athletes, resort employees, spectators, and the skiing and snowboarding public; respect for facilities, privileges, and operating procedures; the use of courtesy and good manners; acting responsibly and maturely; refraining from the use of profane or abusive language; and refraining from inappropriate or over indulgent use of alcohol, use of tobacco, use of illegal/legal drugs, and/or use of any other banned substances, regardless of local laws. The SVAM Team considers the legal age for consumption of alcohol as 21 years of age or older, regardless of local law. The SVAM Team strictly prohibits the use of tobacco or marijuana in any form, regardless of local laws.
• SVAM Team athletes and coaches must maintain high standards of moral and ethical conduct, which includes self-control, responsible behavior, consideration for the physical and emotional well-being of others, courtesy, and good manners. SVAM Team members must, at all times, conduct themselves as an ambassador of the SVAM Team, Squaw Valley Resort, and Alpine Meadows Ski Resort and other teams or organizations they may represent.
• Athletes must observe and follow all coaches’ directions and rules at all times.
• All training, racing, lodging, and transportation areas must be kept clean. This includes the SVAM Team competition centers and SVAM Team vehicles.
• No personal use of mobile phone during training or racing unless prior express permission is granted by a coach.
• Athletes and coaches will attend all applicable awards ceremonies when possible.
• Athletes and coaches must not violate the customs, travel, or currency regulations of any applicable jurisdiction.
• While traveling, girls and boys are not allowed in each other’s rooms if a coach or parent chaperone is not present.
• Curfew and lights-out times are determined by the coach and must be respected and adhered to by athletes.
• Athletes and coaches traveling with the SVAM Team must participate in all SVAM Team activities, unless a coach has given express consent for non-participation.
• Unsupervised activities are not allowed without the explicit consent of a coach.
• Athletes and coaches must wear seatbelts in vehicles on all trips, regardless of local laws.
• Harassment of any kind (physical, verbal, non-verbal, online, individual, group) or form will result in immediate disciplinary action.
Drug and Alcohol Policy
The SVAM Team seeks to provide an environment that promotes healthy athletic and personal development. SVAM Team members shall be both conscious of and free from the adverse influence and effects of alcohol, illegal drugs, and illegally or improperly used legal substances (including tobacco). This policy regarding the use and possession of drugs and alcohol is intended to protect the community from the effects of substance use and abuse and to promote trust, responsibility, and communication within the community. All SVAM Team members, regardless of age, are prohibited from being under the influence of, possessing, selling, distributing, using, or soliciting alcohol, illegal drugs, tobacco products, legal substances used inappropriately, or related paraphernalia.
Team Locker Room Rules & Etiquette
• Only SVAM Team members are allowed in the locker room
• Only one athlete may use the bathroom at a time.
• SVAM Team offices are off limits to all athletes and are for business use only, unless granted permission by SVAM Team staff.
• Equipment and clothing are the responsibility of the respective athlete(s). Belongings must be locked at the end of the day or when the athlete is not present in locker room.
• Lockers will be assigned prior to the start of the season on a first-come, first-served basis. All equipment must be removed at end of the ski season (approximately May 1). The SVAM Team is not responsible for anything left in the locker room, and any items left in lockers after the ski season will be disposed of.
• SVAM Team lockers will be used with a combination lock only, no key locks.
• No defacing the outside or inside of any locker.
• No stickers allowed in the locker room. Use of the locker room is a privilege, not a right: The locker room is not a playground. Please behave accordingly.
• ONLY the coaching staff may operate the electronic equipment.
• While in the hallway, skis are to be carried by hand, NOT on the shoulders.
• The hallway is not a storage place for clothing/equipment. It is not a dressing area or a place to eat lunch and/or snacks.
• The hallway is not a place to play.
• SVAM Team property within and SVAM Team room/hallway is not to be removed from the area or used for a purpose which it is not designed for unless specifically instructed by a SVAM Team staff member.
• Athletes shall not borrow without permission, hide, or vandalize any teammate’s property or equipment that is stored in the SVAM Team locker room or in an athlete’s locker.
Restrictions for Minors’ Bus Travel at Squaw Valley | Alpine Meadows
In the interest of safety, children 12 years or younger may NOT ride the Squaw | Alpine shuttle bus alone.
• Children 12 years old or younger are considered unaccompanied minors and are prohibited from riding the bus alone.
• Any child 12 years old or younger MUST be accompanied on the bus by a parent, legal guardian, or other responsible rider at least 13 years of age, who is responsible for the child’s care and conduct during transportation.
• Squaw Valley | Alpine Meadows is not responsible for and will not coordinate “hand-offs” to persons including coaches, instructors, parents, or guardians at receiving or departing bus stops.
• Parents and guardians are responsible for determining if their children between the ages of 13 and 17 are capable of unaccompanied bus travel and/or the care, custody, and accompaniment of a child 12 years or younger.
• These restrictions apply to all riders including those participating in Squaw Valley | Alpine Meadows Snow Sports programs.
Transportation Rules & Etiquette
• SVAM Team Members that travel via SVAM Team owned, operated, reserved, chartered, or, otherwise, provided bus, shuttle, van, car, or other mode of transportation, will do so in a safe and courteous manner, including, without limitation, always wearing a seatbelt when the vehicle is in motion, complying with all driver or crew instructions, not distracting the driver or crew, not creating an excess of noise, not engaging in horseplay, not vandalizing or defacing the vehicle, and, otherwise, behaving as a good passenger at all times.
CORRECTIVE ACTION PROCESS
The SVAM Team may impose discipline when there is a violation of the Code of Conduct and/or whenever it determines it is necessary or appropriate. Discipline may take various forms, including verbal counseling, written warnings, suspension of privileges, suspension from training, transfer within the program, or removal from the program. Discipline imposed will depend on the circumstances of each case and, therefore, will not necessarily be assigned in any particular sequence. In all cases, should disciplinary action take place, the parent of the athlete will be informed.
If discipline is appropriate, the following corrective actions may occur:
• Verbal warning - Verbal warning may be used to address minor infractions or first offenses. The SVAM Team may use this option to increase awareness, reinforce established expectations and rules, and/or provide corrective coaching.
• Written warning – Based on the seriousness of the offense, written warnings may be used to address the seriousness of the infraction or repeat offenses and to serve notice that further infractions may result in further disciplinary action up to and including removal from the Team.
• Removal from the SVAM Team – Removal from the SVAM Team may occur when verbal and/or written warnings have failed to improve behavior or performance. An athlete may also be released without prior warning if the nature of the infraction warrants such action. Infractions which may be cause for immediate removal from the Team include, without limitation, theft, violence, harassment/bullying, and violation of safety guidelines.
• Suspension – Members may be suspended from training and/or competition. Athletes may be placed on suspension while an investigation is being conducted to determine the appropriate disciplinary action.
TEAM PARENT CODE OF CONDUCT
Parents agree to provide positive support, care, and encouragement for their children and other SVAM Team athletes by following this Parents’ Code of Conduct:
• I will inform a coach of any physical, mental, or emotional injury, illness, disability, or condition that may affect the safety of my child or others.
• I will learn the rules of competition and the policies of its governing organization.
• My guests and I will be positive role models for my child and encourage good sportsmanship by showing respect and courtesy, and by demonstrating positive support for all athletes, coaches, officials, and spectators at all competitions, trainings, and events.
• I will place the physical, mental, and emotional well-being of my child ahead of a personal desire to win.
• I will not encourage any behavior or practices that would endanger the health or well-being of any athlete.
• I will teach my child to compete and train by the rules and to resolve conflicts without resorting to hostility, harassment, or violence.
• I will demand that my child treat other competitors, coaches, officials, and spectators with respect, regardless of race, color, creed, sex, or ability.
• I will never ridicule or yell at my child or another athlete for making a mistake or losing a competition.
• I will do my very best to make ski/snowboard participation a fun experience for my child.
• I will help my child enjoy the experience by doing whatever I can, such as providing transportation, being a respectful fan, and assisting with other team duties as requested by the coaching staff.
• I will respect the officials and their authority during events and support coaches working with my child in order to encourage a positive and enjoyable experience for all.
• I will demand a drug-free, alcohol-free, and tobacco-free athletic environment for my child and will support any consequences from failing to meet this standard.
• I recognize that the relationship between an athlete and a coach can be altered dramatically by the presence of a parent. Therefore,
• and competitions I will “observe from afar” refrain from coaching my child, unless I am explicitly asked to assist by a coach.
• I will not publicly question the honesty, integrity, or judgment of the coaching staff or other adult volunteers. If I have a complaint, I will raise it privately with a coach.
• I will adhere to all times and posted schedules set forth by the coaches for training and competitions.
• As a parent, guardian, or spectator, I will responsibly handle disagreements. I agree not to engage in disruptive activity such as verbal or physical confrontation. I will not create conflict by slander or malicious rumors or threats, nor will I entice any other person to do so.
Refund Policy (for injury, illness, or if coaching staff determines participant can’t meet program requirements):
Recognizing the financial commitment families have made to skiing, SVAM has developed the following policy. Requests for refunds must be emailed to the Teams Administrator within two weeks of date of injury or illness.
Requests will be considered as follows:
• From Start of Season through Dec 31: Full refund less a 25% non-refundable deposit.
• Jan 1 - Jan 31: 50% refund.
• Feb 1 and after: No refund of SVAM Team fees.
MIGHTY MITE CC REQUIREMENT
All athletes who participate in Mighty Mites Weekend/Holiday program are required to have an active “Resort Charge” on their associated pass. Resort Charge will be used only for the athlete’s lunch on SVAM Team days when other options are not available.
“Team Travel” refers to events in which the SVAM Team provides for the organization of the trip (transportation and lodging) and supervision of the athletes.
Team Travel is a privilege. Each athlete recognizes that he/she represents the SVAM Team while engaged in Team Travel or otherwise traveling with the SVAM Team. As a consequence, each athlete commits to conduct themselves with a courteous attitude and behavior at all times. If any athlete believes any other individual treats him/her in an unfair or inappropriate manner, such athlete is to immediately remove himself/herself from the situation without confrontation and, immediately, bring the situation to the attention of the attending SVAM Team coaches and/or chaperones. Each athlete is expected and required to pick up after herself/himself, maintain his/her equipment in an orderly fashion, and be timely, prompt, and prepared for any SVAM Team activity. Each parent adopts, supports, and agrees with these expectations of athletes engaged in Team Travel or otherwise traveling with the SVAM Team.
The traveling privilege is revocable at the discretion of the Program Director or senior attending SVAM Team coach. The expenses and arrangements of any departing athlete from a Team Travel event whose privilege has been revoked shall be the sole and exclusive responsibility of the departing athlete’s parents. Reinstatement of the privilege will be at the sole discretion of the SVAM Team's Program Director.
Travel Supervision Responsibilities
Certain trips may be designated as “Team Travel”
• Athletes will be supervised by Team employees while on Team Travel projects, except when explicit permission is granted by SVAM Team staff to participate in unsupervised activities. This includes travel time to and from the event, and at all times during the event.
• It is acknowledged that supervision does not extend to all activities including but not limited to lunch breaks and other daily activities outside of the reasonable scope of SVAM Team staff normal job responsibilities.
• Other trips will be designated as “Individual Travel” Athletes will be supervised by SVAM Team employees only during training and competition periods. These periods include on-snow activities, off-snow video review, and dryland activities. Athletes/parents must provide for their own lodging and travel to and from these events. Parent(s) must provide supervision during all non-training periods.
Non-Training Time (Free Time)
Non-Training Time is defined as any time the athlete is not participating in a scheduled event or activity while traveling. Athletes must obtain permission for any Free Time activity from the senior attending coach. While on Free Time, athletes must strictly adhere to the terms of this Agreement.
Team Travel Administration and Athlete Payment
For Team Travel events with a published fixed fee, such as a Projects, Competitions and/or Camps, parents must remit full payment or deposits prior to the event when communicated so.
For Team Travel events without a published fixed fee, the following rules and policies apply:
• The SVAM Team will attempt to provide a reasonable cost estimate before the event. Parents of attending athletes recognize this is only an estimate and the final cost may vary considerably. A deposit and/or credit card on file may be required prior to departure.
• Parents agree to pay in full any invoice within 14 days of receipt. Failure to timely pay any invoices for previous Team Travel events may result in revocation of the athlete’s privilege to participate in future Team Travel events at the discretion of the SVAM Team’s Program Director.
• The SVAM Team’s fixed expenses will be allocated evenly among all participating athletes regardless of the number of days of their participation. The SVAM Team’s fixed expenses typically include, but are not limited to: transporting equipment to the event, lane space expenses, lift tickets, vehicle rentals, and athlete lodging reserved by the SVAM Team.
• The total expense of athlete lodging reserved by the SVAM Team will be divided equally among the participating athletes, regardless of the number of athletes to a room. The only time an individual athlete’s lodging expense can be reduced is if an athlete’s non-attendance reduces athletes’ lodging expenses.
• Athletes who commit to a Team Travel event without a published fixed fee and who fail to attend the event without pre-event cancellation or only partially attend the event (regardless of reason) will be invoiced for the SVAM Team’s fixed expenses, subject only to reduction by the savings in lodging resulting from non-attendance.
• Athletes who commit to a Team Travel event without a published fixed fee who travel separately at their own expense to the event will participate equally in the SVAM Team’s fixed expenses, with a reduction for the athlete’s own travel expenses. If the athlete stays separately at his/her own expense and not with the SVAM Team, the athlete will not be invoiced for the SVAM Team’s athlete lodging expense. The athlete must communicate in writing at least 14 days prior to Team Travel if they will not be staying with the SVAM Team and have made individual arrangements.
Team Travel Cancellation and Refund Policies
1) Refunds will be granted for withdrawal from projects or competition trips, or for partial attendance due to injury, illness, or family emergency on the following schedule:
i) 100% - Fourteen (14) days prior to the first day of the event;
ii) 75% - Seven (7) days prior to the first day of the event;
iii) 50% - Zero (0) to Six (6) days prior to the first day of the event; or
iv) Recoverable costs only after the beginning of the event, subject to leader discretion.
2) Refunds will not be granted for general cancellation if notice is given less than 14 days from the first day of the event. An athlete who cancels participation in a Team Travel event 14 days prior to the SVAM Team’s departure will not be invoiced for that event.
3) Athlete or athletes’ parent must provide written notice of cancellation to SVAM Team leader and Team Travel Administrator at least 14 days before an event to receive a refund. Cancellation via phone or voicemail will not be eligible for refund.
4) Athlete or athlete’s parent must provide a valid credit on the SVAM Team’s Credit Card Authorization form and submit it to the business office before athlete attends his/her first event.
AUTHORIZATION FOR THIRD-PARTY TO CONSENT TO TREATMENT OF MINOR
I, the undersigned parent or legal guardian of named participant , a minor, have entrusted such minor into the care of Squaw Valley Ski Resort, LLC (“SVR”), as agent, for the undersigned to consent to any X-ray examination, anesthetic, medical or surgical diagnosis or treatment and hospital care, which is deemed advisable by, and is to be rendered under the general or special supervision of, any physician or surgeon licensed under the Medical Practice Act on the medical staff of any hospital or medical office, regardless of whether the diagnosis or treatment is rendered at the hospital or office of such physician, or in the field.
This includes authorization to consent to any X-ray examination, anesthetic, dental or surgical diagnosis, treatment, and/or hospital care, which is deemed advisable by, and is to be rendered to the minor by or under the supervision of, a dentist licensed under the provisions of the Dental Practice Act, regardless of whether the diagnosis or treatment is rendered at the hospital or office of such dentist, or in the field.
It is understood that this authorization is given in advance of any specific diagnosis, treatment, or hospital care being required, but is given to provide authority and power on the part of our aforesaid agent to give specific consent to any and all such diagnosis, treatment, or hospital care, which a physician, meeting the requirements of this authorization, may, in the exercise of his/her best judgment, deem advisable.
This authorization is given pursuant to the provisions of Section 6910 of the California Family Code. I hereby authorize any hospital which has provided treatment to the above-named minor pursuant to the provisions of Section 6910 of the California Family Code to surrender physical custody of such minor to my above-named agent upon the completion of treatment. The authorization is given pursuant to Section 1283 of the California Health and Safety Code.
This authorization will remain effective while the above minor is en route to or from or involved or participating in any SVR activity, unless revoked in writing by the undersigned, and delivered to the aforesaid agent. If there are any changes in the status of the parent/legal guardian/other person having legal custody for the above-named minor, I understand that it is my responsibility to notify SVR of any such changes.
California Family Code Section 6910: The parent, guardian, or caregiver of a minor who is a relative of the minor and who may authorize medical care and dental care under Section 6550, may authorize in writing an adult into whose care a minor has been entrusted to consent to medical care or dental care, or both, for the minor.
The undersigned athlete and his/her parent and/or legal guardian, in signing below, hereby acknowledge, and voluntarily agree to the following:
1. We have fully read and understand this entire Agreement, and will abide by and follow all of its terms.
2. Our participation in the activities and services of the Team, its coaches, staff, and parent volunteers are purely voluntary on their part.
3. Any disciplinary action taken for an infraction of the Codes of Conduct will not entitle me to any refund of money paid to the Team.
4. The various Codes of Conduct, individually and/or collectively, do not create any legal rights or causes of action of any nature on the part of an athlete or an athlete’s parents or representatives against the Team; the Teams’ Directors, Coaches, and Staff; the Managing Director of Snowsports, or any parent volunteer acting on behalf the Team, and we (the undersigned athlete and his/her parent and/or legal guardian) expressly waive and voluntarily relinquish any legal rights or causes of action arising out of the enforcement of the Team Codes of Conduct and disciplinary actions.
5. I understand and agree that this Agreement is severable and that if any clause is found to invalid, the balance of the contract will remain in effect, valid, and enforceable. This Agreement is subject to and interpreted under the laws of the State of California. I agree that any action related to this Agreement must be brought, exclusively, in Placer County.
Signature of Team Member and a Parent/Guardian acknowledging agreement to every term in this Agreement is required prior to participating in any Team event.
I agree to comply with this Squaw Valley & Alpine Meadows Ski Team Agreement in both word and spirit.
March 29, 2020