EXHIBITOR RULES AND REGULATIONS
Exhibit booth spaces include an identification sign, listing in the official show program and listing on the official web page on the Dutch Springs website.
There is no monetary fee to exhibit at the weekend. One prize must be donated to be used in the raffle at the end of the event. Written submission of prize description and retail value must be received by May 15th.
Every attempt will be made to accommodate each exhibitor with their choices. Final exhibit space placement is done by Dutch Springs.
Special considerations may be given to unique space problems on a case-by-case basis. Dutch Springs management reserves the right to make placements. Location of the entire event may be changed if deemed necessary by the event coordinator.
Dutch Springs reserves the right to fill space vacancies occurring for the reason of non-arrival or late arrival of the Exhibitor’s display. Should booth space remain empty at 9:30am Saturday exhibitor will forfeit all space in question. Exhibit space will not be granted in the subsequent year.
LIABILITY AND INSURANCE:
Dutch Springs is not liable for any loss or damage to the property of the exhibitor due to fire, robbery, accidents or any cause whatsoever that may arise from use and occupancy of leased space. Exhibitor hereby releases and agrees to indemnify, defend and hold harmless Recreational Concepts Development Corp, event staff, their managers, officers, members, sponsors, employees, agents, successors, assigns, or guest for any damage or loss from any cause whatsoever to property owned, or controlled by, or in the custody of Exhibitors; or their employees, agents or guest. For any loss, property damage, or personal injury by whosoever, sustained on or about Exhibitor’s display space, or arising out of Exhibitor’s participation in the show.
RETAIL SALES POLICY:
Dutch Springs prohibits all onsite cash and carry sale of goods. The purpose of this event is for exposure to and demo of dive equipment only. Referrals to dive shops for sales after the event is required.
Exhibitor decorations may not obstruct the other displays nor project into the aisles.
Exhibitors are subject to all applicable laws and ordinances and the exhibitor agrees to abide by any rules, regulations or other instructions from the Smith Cove Conference Center.
The exhibit activity of each exhibitor must be within the Exhibitor’s allocated exhibit space. Exhibitors may not use noise, lighting or other distractions judged by the event management to be offensive to other Exhibitors. Exhibitor literature shall not be distributed outside of the Exhibitor’s booth and designated areas.
The event management reserves the right to restrict, refuse or expel at any time, exhibits which in its judgement are not in keeping with the nature, character or appearance of other exhibits or of the exhibition as a whole.
All cancellations must be in writing within 60 days of the scheduled exhibit date. The Exhibitor is responsible for the donation of prizes, irrespective of the reason for cancellation by Exhibitor.
No Exhibitor may, without written permission from the event management, assign, sublet or apportion all or any part of the privileges or of the space assigned to him, other than that of the exhibitor to whom the space is assigned.
Four badges per booth will be allotted. Additional badges may be purchased at $25 in advance and $45 at the door. Exhibitors may purchase tickets to the event at the reduced pre-sale price.
In the event of war, fire, strike, government regulation, public catastrophe, act of God or any other cause beyond our control, or if the show or any part thereof is prevented from being held or canceled by the event staff or the exhibit space applied to herein becomes unavailable, the show management shall not be liable to make any refunds whatsoever to the applicant.
Exhibitors shall care for and keep in good order, space occupied and surrender such space a the close of the even in the same condition as was when taken over. If the space occupied is damaged by the participant, their employees, patrons or guests, Exhibitor shall pay such claims as are necessary to restore the space to its original condition.
No Exhibitor shall be allowed to remove any of their booth’s display until the show is officially closed. Exhibitors violating this policy will lose all priority and may be excluded from the next year’s show.
VENDOR SERVICES AND AMMENITIES:
Booths come as open spaces. One picnic table is provided, if requested. Additional tables, chairs and electrical services are not provided with the purchase of the booth. The forms to purchase these services will be made available to the Exhibitors no later than 1 month prior to the show.