PRIVACY NOTICE

Washington Women Outdoors  (WWO)  Privacy Statement for

Individuals participating in activities organized by Washington Women Outdoors  (WWO)
Individuals applying to become Members of WWO and/or renew WWO membership
Individuals donating funds or equipment to WWO
Individuals visiting the WWO website <washingtonwomenoutdoors.org>

 

Your privacy is important to us.  This Privacy Statement describes the types of information about you and your designated emergency contacts that we collect from you. It also explains how we use, share and protect it. 

 

Key Points about WWO’s collection, retention, protection and use of personal information:

We collect personal information directly from you through the registration process and on waivers of liability including releases allowing us to use your image by posting photographs of events on the WWO website.
Unless you expressly deny permission, we will share personal information about you and your emergency contacts with our volunteer leaders and organization members including but not limited to members of the WWO Board of Directors. 
We may ask your permission to share your contact information including telephone number, email address and home address with other participants in WWO activities you register for in order to facilitate planning and shared transportation.
We will contact the person you designate as your emergency contact in the event of an emergency affecting you during participation in a WWO activity if you are not able to contact him or her yourself.
We will not share your personal information with others for marketing purposes without your express permission.
WordPress, our website provider automatically collects information about you, including: log Information, usage Information, location Information, stored Information, interactions with other users’ sites, and other information from cookies and other technologies.

WordPress’s privacy policy is available at:   https://wordpress.org/about/privacy/

 

What type of personal information do we collect from you about you?

Your Name
Your Email
Your Telephone
Your Mailing Address

Any information you choose to provide about health conditions that may be relevant to your participation in activities, so that our leaders may better help you in case of a medical need. 

 

What type of personal information do we collect from you about others?

Emergency Contact Name
Emergency Contact Telephone

 

 

 

How do we collect your personal information?

We collect information through our website for online event registrations and membership applications.
We also collect information on waivers that may be prepared online or in hard copy at the beginning of outdoor activities involving identified risks.

 

How do we use your personal information?

We use your personal information for legitimate purposes related to managing information about WWO members and non-member participants in WWO activities.
We use your personal information to plan and conduct WWO activities.
We use your personal information to acknowledge donations of cash, goods or services to WWO.

 

How do we share your personal information?

We may share your personal information with other individuals participating in the activities that you register for whether or not you participate in those activities.  This may include sending emails to all registered participants with the names, emails, telephone numbers and addresses of every participant.  If you do not wish to have your information included in these communications, you will be given an opportunity to opt out of these messages.
We do not give or sell your personal information to nonaffiliated third parties.

 

How do we protect your personal information?

We maintain physical, electronic and administrative safeguards designed to help protect personal information.
We limit access to personal information and require those who have access to it to comply with the restrictions in our privacy statement.

 

How can you review and correct the personal information we have collected from you?

If you have questions about what personal information we maintain about you, please send a written request by email to Washington Women Outdoors at info@washingtonwomenoutdoors.org. Include the date you provided the information to us.  We will respond and provide you the information for you to review. If you believe any information should be corrected, you may request that we correct it by providing any correction in writing sent by email to WWO.

 

 

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WASHINGTON WOMEN OUTDOORS, INC.
ACKNOWLEDGEMENT OF RISKS, ASSUMPTION OF
RISK AND RESPONSIBILITY AND RELEASE OF LIABILITY 


Review Washington Women Outdoors Privacy Policy

 

Read carefully before initialing where applicable and signing

WARNING: Although precautions are taken to provide proper organization and suitable equipment so that you have a safe and enjoyable experience, there can be no guarantee of absolute safety against injury and accident. There are significant elements of risk in any adventure, sport, or activity associated with the outdoors or wilderness including but not limited to bicycling, backpacking, camping, caving, hiking, rock face climbing, skiing, water sports, the use of watercraft (all referred to herein as “activity”), and the use of related equipment. Added to this is the potential exposure to the coronavirus. Virtual events through the means of online platforms present risks that should be considered.

 

ACKNOWLEDGEMENT OF RISKS to biking, backpacking, camping, caving, hiking, technical climbing, skiing, water sports, use of watercraft, and any other activities facilitated by Washington Women Outdoors although not specifically listed.  I recognize that having proper equipment/clothing, and using equipment/clothing properly specific to the activity may reduce the risk of injury, and I agree to wear activity- and weather-appropriate safety equipment/clothing.  I recognize that there are inherent dangers in the activities and that the risks may result in serious personal injury or death or property damage due to hazards that include but are not limited to the following:

 

(1) Uneven or unstable road or trail surfaces, trees, branches, curbs, rocks, stones, gravel, mud, water, oil and/or other objects in the roadway, on the ground and on either side of the road, including resultant tire puncture; (2) Slippery conditions associated with fog drip, rain, sleet, ice, or snow, including malfunction or failure of brakes due to wetness or extremes of temperature; (3) The presence of motor vehicles, other bicycles and bicycle riders, the speed at which I travel, and my sense of balance, physical coordination, and ability to control the bicycle and myself, or follow directions; (4) Head, neck, and/or spinal injuries as a result of falling, upset, overturn or collision. I realize that wearing an approved safety helmet may reduce the chance of head, neck or spinal injury and I agree to wear one while riding. (5) Falls; 

(6) Cold weather related injuries; (7) Varying snow, wind, ice, avalanche and varying weather conditions; (8) Heat related illnesses including heat exhaustion and heat stroke; (9) Altitude related sicknesses including acute mountain sickness, pulmonary edema, cerebral edema, and/or retinal hemorrhage; (10) An “act of nature” which may include avalanche, rock fall, crevasse fall, and severe temperature or winds; (11) The presence of objects, wholly or partially obstructed from view, and the thickness or stability of snow, snow ledges, and/or ice; 

(12) River crossings, or travel including travel to or from the activity; (13) Risk associated with crossing, climbing, or down climbing rock, snow, or ice; (14) Varied diet and water source; (15) The presence of insects or wild animals; (16) My physical coordination, ability to control myself and equipment or speed, the speed at which I travel, the presence of other participants; (17) Collisions, falls and equipment failure; (18) Unintended separation/isolation from the group. (19) Changing water flow or currents; (20) Natural or manmade objects whether submerged, semi-submerged, floating or overhanging; (21) Inclement weather, varied or severe wind, temperature, and weather conditions;  

(22) Stability characteristics of my watercraft, and my physical coordination and ability to control the craft, myself, and follow directions; (23) Getting into or out of the watercraft; (24) Collision, capsizing or sinking which can result in wetness, injury, exposure, hypothermia, and/or drowning. I agree to wear a U.S. Coast Guard approved Personal Flotation Device while in or upon the water.  

 

EXPRESS ASSUMPTION OF RISK AND RESPONSIBILITY: I am at all times fully and solely responsible for my own safety and am fully and solely responsible for the safety and well-being during trips and activities for any minor children for whom I am responsible conducted under the auspices, sponsorship or leadership of Washington Women Outdoors, its officers, agents and members, and in transit to and from such activities.

I acknowledge that Washington Women Outdoors volunteers who lead activities, trips, or events are not professional leaders, guides or instructors, and should not be regarded as such. I agree that I am solely responsible for my own safety and for any minor children at all times when participating in activities, and should consider and evaluate my (or, in the case of minor children, his/her/their) ability to handle the conditions present at all times. 

 

ACKNOWLEDGEMENT AND ASSUMPTION OF RISK AND RESPONSIBILITY FOR THE CONTAGIOUS NATURE OF THE GLOBAL SARS-CoV-2 PANDEMIC/ COVID 19:  WWO has provided guidelines about participating in WWO activities, and has placed reasonable preventative measures in place, particularly concerning the contagious nature of the global SARS-Co2 Pandemic. In spite of these measures, I may be exposed to the coronavirus and other flus and diseases, and I voluntarily assume the risk.  Such exposure may result in personal injury, illness, disability or death. Even though I am participating in a WWO activity, I acknowledge I am abiding by local and state regulations that may be applicable to my personal situation. I acknowledge that event participant limits and social distancing rules, including wearing of masks, are set by local and state orders in effect, and are managed by the trip leader. 

 

ACKNOWLEDGEMENT AND ASSUMPTION OF RISK AND RESPONSIBILITY FOR PARTICIPATING IN VIRTUAL EVENTS:  WWO will take steps to make online events as secure as possible. These steps include controlling access to the event by requiring registration to control who attends; only sharing the link to the online event once an attendee is registered; including a password or other authentication requirement for attendees to access the event; using a webinar/virtual meeting platform that includes security features; adjusting account settings for maximum security. WWO will share guidelines for behaviors attendees are expected to demonstrate and will articulate each attendee's responsibility for ensuring the safety and security of the event. In spite of these measures, virtual meetings, the online platforms and the technology will pose risks that I voluntarily assume.  I specifically acknowledge and agree not to share the logon credentials to any online event hosted by WWO. 

 

In consideration for being permitted to participate in these activities and for other good and valuable considerations, the receipt of which I hereby acknowledge, I AGREE TO:

  • RELEASE, WAIVE, DISCHARGE AND CONVENANT NOT TO SUE WASHINGTON WOMEN OUTDOORS, Washington Women Outdoors trip initiators and leaders, officers, agents and all members of Washington Women Outdoors, all trip participants (collectively referred to as RELEASEES) for ALL CLAIMS OF LIABILITY for injury, death, property damage or other losses, causes of action, suits and liabilities of any kind, including the expenses of litigation, court costs and attorney’s fees now or in the future, as a result of my participation in these activities or activities incidental thereto, EVEN IF CAUSED BY THE NEGLIGENCE OF THE RELEASEES.
  •  
  • RELEASE, WAIVE, DISCHARGE AND CONVENANT NOT TO SUE RELEASEES for any injury, death, property damage or other loss arising from the negligent provision of any medical services following any accident. 
  •  
  • INDEMNIFY AND HOLD HARMLESS THE RELEASEES from all claims of liability for any injury, death, property damage or other loss I incur EVEN IF CAUSED BY THE NEGLIGENCE OF THE RELEASEES.

 

ASSUMPTION OF RISK—I acknowledge the dangers in the activities and I voluntarily ASSUME ALL RISKS, BOTH KNOWN AND UNKNOWN, for myself and for any minor children for whom I am responsible, AND ACCEPT FULL RESPONSIBILITY for injury, death, property damage or other loss EVEN IF CAUSED BY THE NEGLIGENCE OF THE RELEASEES. I am free of any medical condition that might create undue risk in others or myself who might depend upon me in these activities.

In the event that I and any minor children for whom I am responsible are injured during a Washington Women Outdoors activity, I give permission for activity participants to administer first aid and to seek medical assistance as deemed necessary. I either have appropriate insurance or, in its absence, agree to pay all costs of rescue and/or medical services as may be incurred on my/our behalf. 

I agree that any film or photographs of me/us, as participants, become the property of Washington Women Outdoors and may be used for promotional or commercial purposes. 

I agree to receive text messages from Washington Women Outdoors.  I understand prevailing rates may apply. 

I agree that this RELEASE AND WAIVER OF LIABILITY is intended to be as broad and inclusive as permitted by the laws of the District of Columbia , and that this RELEASE AND WAIVER OF LIABILITY shall by governed by and interpreted in accordance with the laws of the District of Columbia . I agree that if there is any dispute with Washington Women Outdoors, it will be resolved by binding arbitration in the District of Columbia, based upon the rules of the American Arbitration Association and District of Columbia law. I agree that in the event that any clause or provision of this Release shall by held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this Release which shall continue to be enforceable.

I have carefully read ALL PAGES of this agreement and fully understand its contents. I AM AWARE THAT THIS IS A RELEASE AND WAIVER OF LIABILITY OF ALL RELEASEES AND THAT BY SIGNING THIS AGREEMENT I AM WAIVING VALUABLE LEGAL RIGHTS. I understand and freely sign this agreement and agree that no oral representations, statements, or inducements have been made apart from the foregoing agreement. This AGREEMENT shall bind my heirs, executors, assigns, legal representatives, and family members. 

This RELEASE AND WAIVER OF LIABILITY shall remain valid, in effect and applicable to all trips with Washington Women Outdoors, now and in the future for the duration of my paid and active membership in Washington Women Outdoors, or at least the next 360 days. I recognize I need to review the details of this document each time I participate on a trip.  

Failure or refusal to complete this online Waiver may cause you to be ineligible to participate on our events.

Today's Date: September 30, 2023


First Participant's Name

First Name*

Middle Name

Last Name*

Phone*
First Participant's Date of Birth*
I certify that I am 18 years of age or older
First Participant's Signature*
Second Participant's Name

First Name*

Middle Name

Last Name*
Second Participant's Date of Birth*
Third Participant's Name

First Name*

Middle Name

Last Name*
Third Participant's Date of Birth*
Fourth Participant's Name

First Name*

Middle Name

Last Name*
Fourth Participant's Date of Birth*
Fifth Participant's Name

First Name*

Middle Name

Last Name*
Fifth Participant's Date of Birth*
Sixth Participant's Name

First Name*

Middle Name

Last Name*
Sixth Participant's Date of Birth*
Seventh Participant's Name

First Name*

Middle Name

Last Name*
Seventh Participant's Date of Birth*
Eighth Participant's Name

First Name*

Middle Name

Last Name*
Eighth Participant's Date of Birth*
Ninth Participant's Name

First Name*

Middle Name

Last Name*
Ninth Participant's Date of Birth*
Tenth Participant's Name

First Name*

Middle Name

Last Name*
Tenth Participant's Date of Birth*
Participant's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*

Confirm Email*
Check to receive information, news, and discounts by e-mail.
Emergency Contact

First Name*

Last Name*

Emergency Contact's Phone Number*

Emergency Contact's Relation to Participant
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Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Middle Name

Last Name*

Phone*
Parent or Guardian's Date of Birth*
I certify that I am 18 years of age or older
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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