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ACKNOWLEDGEMENT OF ACCESS TO

EDUCATIONAL RECORDS

Academic Year 2024-2025



As noted in our Catalog and Student Handbook, it is the policy of Wyoming Catholic College (WCC) that students will have supervised access to all their educational records. Access to the student files is permitted to faculty members or administrative officials who demonstrate legitimate cause to the Registrar. Parents and legal guardians have the same access if they claim you as a dependent for tax purposes. Such educational records include, but are not limited to, information regarding your grades, account, financial aid, work study, academic progress, health, and disciplinary actions.

Moreover, WCC will disclose certain portions of your educational records or identifiable information in circumstances where the disclosure (1) is reasonably necessary to protect your health or safety or that of others, (2) is connected with your application for, or receipt of, financial aid and is necessary to determine the eligibility, amount, or conditions of such aid, or is necessary for enforcing the terms and conditions of your Payment Plan and Promissory Note, (3) is required by school officials with legitimate interests, including officials of other schools you are seeking or intending to enroll in, (4) is limited to “directory information,” unless you request in writing the exclusion of this information. The College considers the following to be directory information: name; permanent and campus address; phone listings; campus e-mail address; country of origin; student photo; prior school(s) of attendance; enrollment status; class year; dates of attendance; degree received and date when received, participation in officially recognized activities; jobs held on campus and dates thereof.

The College does keep an active list of alumni that includes their name, year of graduation, thesis title, and information about your employment or schools attended since your graduation from WCC. This list may be distributed from time to time to College benefactors or other interested persons. If you do not wish to be included on this list, you may express this desire in writing to the External Affairs office. Such requests must be in writing and signed by the student; email or verbal requests will not be honored.

If your parents are assisting you financially with the cost of attending WCC, they will receive a copy of your grade report at the end of each semester.  Parents will also receive a copy of any disciplinary letters or other communications from the College.  If you are an independent student that is paying their own costs of attendance, grade reports and disciplinary letters will not be sent to parents unless a request is received by the Registrar to do so.

We wish you to acknowledge your understanding of WCC’s aforementioned policies by signing this form.


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First Student Name

First Name*

Last Name*
First Student Date of Birth*
First Student Signature*
Parent or Guardian's Email Address

Email*

Confirm Email*
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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