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Gothic: The Lion Age
Code of Conduct

The Code of Conduct is there to protect the game, its players, the site, the immersion, and its culture. This page gives Out-of-Character information on how to comport yourself while at a game event, as well as how to handle issues that may lead to out-of-game problematic situations.  This page also addresses out of game “game rules” that do not relate to in-game activity, such as when and how players can enter and leave play.

Jurisdiction

The Code of Conduct applies to situations that happen 1) At the actual event, during event days, including during set-up and tear-down, 2) All activity that occurs in official Gothic online spaces, including Facebook and the official forums, and 3) in private communications such as direct online messages or personal online spaces that are directly and overwhelmingly about Gothic, such as to discuss Gothic, perform online scenes, or to talk express your opinion about activities or people at Gothic.

Safety

Safety is the most important concern in OOC behavior.  Gothic: the Lion Age does not have a host of specific safety rules as much as it has a general policy of limiting unsafe activity.  Any player or staff member may call “Safety!” at any time to halt game action because of an unsafe condition.  Everyone who hears the “Safety” call should repeat the call until action stops and the dangerous situation can be resolved.  This sometimes can involve moving unsafe material out of the way, moving away from dangerous terrain, assisting someone with an injury, or even just taking a moment to avoid a panic attack in a crazy situation.  Again, Safety may be called in any situation for any reason if you feel there is a safety or emergency concern.  Only the person who called “Safety” should resume the action, once they feel the situation is resolved.  Various other small OOC calls such as “watch your swing” or “check your footing” can be used as necessary to avoid danger but still keep the action moving.

It is required that every participant will submit any weapon they wish to use that event for safety inspection during the check-in process.

Safety also encompasses the concepts of bullying and harassment, which are not tolerated.  For the purposes of this document “harassment” is defined as persisting in any out-of-character behavior for which they have been told is unwelcome.  For this document, “bullying” is defined as trying to influence in-character events through out-of-character means, including threats of in-character action.

SAFETY WARNING

Players may receive a Safety Warning if they routinely violate or endanger the safety of other players or staff members.  This includes but is not limited to accidental strikes to illegal body areas (head, groin), swings that are too hard, behavior that breaks or damages personal equipment of other players or the game site, unnecessary physical roughness with other players.  Players may also receive a Safety Warning for poor fire safety, such as leaving a large fire unattended.

Safety also includes interpersonal misconduct, such as bullying, berating, intimidating or otherwise overly rude or abusive behavior between one’s self and any other player or Staff member.

SAFETY VIOLATION

Repeated safety warnings can result in a Safety Violation.  Safety violations can also arise from abusive behavior of any kind.  This behavior may take the form of emails, verbal or physical expressions directed at Staff, Rules Marshals, or Participants.  A Safety Violation carries with it punishment, at Staff discretion, that may include temporary removal of combat privileges, or suspension from one or more events.

Rules

The integrity of the game rules is the second most important aspect of OOC behavior.  The shared adherence to the game rules are what allows the game to function as a shared experience, and as such, repeated violation of those rules will be treated as unacceptable.  This includes cases of accidental mishandling of rules after warning or correction, as well as willful and intentional breakage of the rules to your personal advantage.

All items which have been purchased in character must be tagged and represented by a prop (obvious exceptions are made for things like horses, wagons, etc.). If your tag is lost or damaged, please see a staff member to determine if it is possible to replace it.  Using an item for its effect without an item tag, or using an item tag without the appropriate Phys-Rep is not permissible.

RULES WARNING

Players may receive a Rules Warning if they routinely make mistakes relating to the way their character should behave given the game rules.  This includes but is not limited to using abilities improperly from the way they are written, not properly accounting for the expenditure of mentally tracked attributes such as how many Defenses one has, not taking fair hits in combat, and using injured body parts normally.

RULES VIOLATION

Rules Violations occur from frequent or repeated Rules Warnings, as well as intentional misuse of the game rules.  This includes but is not limited to changing a character sheet or item tag, falsifying game information including misrepresenting staff calls, behaving in a way that is impossible for your character to do such as using abilities they do not have, and any other flagrant misuse of the game systems.  Gothic: The Lion Age Staff, and designated Rules Marshals, have sole discretion in determining whether an act constitutes ”Cheating”.

Genre

The last category of concern is Genre, or the sanctity of the immersive environment we are trying to create.  While most game activities support the immersion of others, some behaviors are disruptive to the environment, and thus the enjoyment of other players.  It can sometimes be tempting to begin to speak out of character, or to use modern conveniences in a place where you interact with others.  In such cases, players may use the out of game call “Decorum” to quickly and succinctly request that others return to being in character.

Brief asides to speak with Staff or Rules Marshals about game related matters are acceptable, but should be conducted away from ongoing roleplay and should be as brief as possible.  Furthermore, items that are modern in nature should not be used or stored openly.  This includes modern food and drink containers like soda cans, physical containers like plastic totes, and used items like cell phones.  In character storage alternatives such as flagons, chests, etc are preferred, but if necessary, the items can be stored out of sight or under a sheet labelled “OOC”.

Playing spaces are expected to remain “in character” as well in order to assist in the immersive environment of the game. It is expected that participants will not turn on electrical lights, unless there is a safety or emergency issue. Lights that have gel filters, flicker bulbs, fake fireplaces, or other effects which create a more natural or flame-like lighting are allowed and encouraged.

Gothic maintains a “Quiet Hours” from 2am-8am.  During this time, the interior of cabins is considered to be an OOC space, and Genre restrictions can be dropped at this time.  The space may remain an IC space if the participants in that space wish it and agree it to be for their own enjoyment.

GENRE WARNING

A Genre Warning occurs if the player is continually disruptive to the immersion of others, or if they ignore the verbal “Decorum” call to return to in-character. A Genre Warning can also be issued for using disruptive modern objects (or costume) and items such as drinking from a coke can, using a cell phone, as well as leaving such items in plain view.  Repeated Warnings result in Violation.

GENRE VIOLATION

Genre Violations occur with frequent or egregious disruptions to the environment of the game, or repeated failure to stay in character.  Genre Violations can be punished with temporary suspension from events.

What happens after I file a complaint?

In the event of a filed complaint, all and every party involved is interviewed about the event. The person bringing the complaint is asked for whatever details they can remember or provide about the event, as well as the names of whomever might have been present or seen it happen. This is recorded in our documentation. Staff then follows up with each witness and takes their account and recollection of the event, also recorded in our documentation. If they mention another person who might have perspective on the event, that person is also interviewed, and so on. Finally, the person that the complaint is about is asked for their side of the incident, this being documented as well, and then Staff follows up with any additional witnesses/sources that that person mentions may have perspective.

When every perspective possible has been collected, (and throughout the process) Staff discusses the reports and compares it against our Code of Conduct that all players sign. We consider any additional angles or perspectives that come up in discussion, and conduct additional interviews or include additional records if necessary. If a member of staff has an outstanding issue they wish to discuss on the disciplinary topic, discussion continues until we've reached a satisfactory conclusion. All parties are informed of the code of conduct violation, if any, and the punishment(s) are communicated and recorded in the player's personal file.

Policies

ATTENDANCE

Gothic: The Lion Age is intended to be an age eighteen (18) and over game.  Staff reserves the right to verify your age at Sign-in by requesting to see a valid, unexpired picture identification proving that you are at least eighteen (18) years of age.

It is expected that all participants will stay on site for the duration of a Gothic: The Lion Age game event. Exceptions are made for the period of "quiet hours" from 2am-8am and with prior approval from Staff. If a participant needs to leave the site for a short period of time, they are required to sign out and back in on the sign-out sheet located at Staff cabin.  If a participant needs to leave the event, and has not previously discussed it with Staff, it is expected that they have finished their participation in the game event and will not be returning. Signing out, or giving Staff notification, in this instance is still required.  Failure to follow this procedure can result in experience points not being awarded.

Payment for participation in a Gothic: The Lion Age game is to be made prior to entering play. If a participant is going to miss normal check-in hours, they are responsible for contacting Staff and making arrangements for late check-in.

Players are encouraged to pay for their attendance ahead of time as it allows Staff to have an accurate idea of what players are attending as what characters for the purpose of plot development.

NON-COMBATANT PLAYERS

If when attend the event you are already injured to the point that combat would be considered unsafe to engage in (such as recovering from a surgery), you should tell Staff as soon as possible.  Players with such injuries can be given a special Non-Combatant status.

Non-Combatants should indicate their status as such EITHER by wearing a bright orange headband or armband, or, if they do not wish to do so or feel it is additionally necessary, they may immediately call “Safety” if they are in, or about to get into, a combat situation and inform everyone of their status before resuming.

Non-Combatants cannot deal damage of any kind (even with an ability) to other characters, though they may still roleplay as normal and use other Skills.  If a character would otherwise try to injure a Non-Combatant, they instead enter arms-length range and call “Strike,” as per the Combat call, on that person, which can be defended against with that person’s ordinary Defense calls as normal.  The Non-Combatant cannot counterattack, but they might delay their character being injured or killed long-enough for help to arrive.

PLAYER VS PLAYER

Antagonism between characters is an expected and normal part of the game, up to and including physical violence using the in-game rules.  Normal and spontaneous violence is allowed and acceptable within the game’s policies, though for any scene involving prolonged violence or violation such as torture, capture, jailing, or otherwise, a Staff member should be present to oversee the scene.  Players of characters subject to such scenes may take advantage of any of the Player Comfort rules discussed below.

PLAYER COMFORT

Please make all reasonable efforts to respect the wishes of other participants regarding their desires to be included or excluded from photographs, video, and other recordings; and whether or not they are amenable to being tagged by name in such recordings on the internet (for example, in a photograph posted on a social networking site). If you continually disrespect participant(s) wishes regarding same, you may be suspended from Gothic: The Lion Age, or asked to leave the event.

Sensitive and controversial topics may be encountered in Gothic: The Lion Age plots. The setting is intended to be one of difficult moral choices against a setting that is dark and emotional at times. It is the players’ responsibility to inform Staff if they encounter something which is too disturbing for them, and that they need to take a break from. At any time a player may opt to “Fade to Black.” In this event, scenes may be narrated, or you may surrender your PC sheet to a staff member to take over for you, as the situation warrants. While we do want the game to evoke emotions and character-focused choices, everyone has limits, and we will do what we can to respect those.

A player may choose to formally inform Staff by email that there there exists a subject matter of particular discomfort, such as pregnancy, child abuse, displays of sexuality, or any other specific subject, including having significant interaction with other specific player attendees that you do not get along with. Staff will not create content that deliberately encourages or creates those circumstances.  Staff cannot ensure this courtesy for circumstances that are the result of player decisions in the course of play (except those which are themselves breaches of the Code of Conduct), and a player can use “Fade to Black” as described above if they find themselves in that situation.  If the circumstance is directly related to a specific Flaw that has been taken for your existing character (for instance you want Staff to avoid kidnapping related stories and you have an Enemy who explicitly is written as a kidnapper), Staff will ask you to remove the Flaw before they can offer this courtesy.

Sexual themes, sexuality, and rape are not expressly off-limits topics and exist as concepts in the world.  Characters are free to mention such things in conversation or include them in their character's backstory, however Staff will not run any plot-line or scene that involves sexuality or rape.  Sexual intimacy is allowed between characters in the game world, but Staff requires that both parties separately contact Staff in a recorded format such as email, service ticket, or making a record with a Staff member at the Basilica before the scene occurs to ensure that both players consent to the scene.  Failure to adhere to this rule immediately constitutes a Safety Violation.

If an in-game event would lead to sexual intimacy between the characters, they players may choose to use the alternative Ars Amandi method to resolve such scenes.  The Ars Amandi method essentially involves substituting massage for sexual activity to include a physical sensation, contact and time spent to give some emotional register to the encounter.  Additional details can be found at the Ars Amandi website, http://www.ars-amandi.se/resources/the-ars-amandi-method/

IN GAME THEFT

An Item can be stolen in character if the thief can take either the Phys-Rep prop for the item or the item tag, or both.  If an item is stolen, the physical prop may be used (responsibly) by the one who stole it for a period not to exceed one event.  Before the event is over, any stolen props must be returned to Staff, wherein the prop will be returned to the player and the thief will keep the item tag, having to provide their own Phys-Rep going forward.  At the owner of the prop’s explicit option, the thief may be asked to use and retain responsibility for the original prop so that its distinctive appearance remains the same and that it is more difficult for the thief to conceal their action.

If the item being stolen is an untagged decorative piece (for example: bedding, wall hangings, candlesticks, mugs, etc.), then it will have no resale value for the thief, and the physical prop will be returned to the owner by staff. Staff will inform the owner that the object was stolen, and the owner is expected to roleplay the theft.  In character belongings required for personal comfort (such as bedding) can, of course, still be used regardless of their in character possession.

LEGAL

You may not publish or republish rules, mechanics, settings, characters, events, storylines, or any other intellectual property belonging to Gothic: The Lion Age unless expressly authorized in writing by Sean Frost or a designated Gothic: The Lion Age Representative.

You may not violate any applicable law or regulation in connection with your participation in any Gothic: The Lion Age event.  Gothic: the Lion Age reserves the right to withhold service based on prior criminal convictions that may impact the safety of its community.

The participants of Gothic: the Lion Age events agree to abide by all policies imposed by the event site, including alcohol consumption policies.  Gothic: The Lion Age accepts no responsibility for adherence or non-adherence to this Policy.

Staff reserves the ultimate right to refuse service to anyone for any reason. Staff may ask an attendee to leave the event or refuse to allow them to attend if they believe the attendee may pose a risk to other attendees.

ADMINISTRATIVE

All new character submissions, downtime actions, letters, and any other kind of new business submitted between games are due the Wednesday four weeks prior to game weekend (31 days in advance of the event).

Gothic: the Lion Age allows a forward credit of attendance fees in the event that players must leave game early, such as due to an emergency.  Players who leave on the first night of the event are eligible for a credit toward their next attendance.  Fees paid for other services such as additional Glory or Meal Plan purchases may not be refunded.  Players who are subject to Code of Conduct violations such that they must leave the event as their administrative punishment are not offered refunds or credits of any kind.

Glory is an out of character currency which is awarded for various measures of assistance to the game such as help with set-up/tear-down and donations. Glory can be spent for a variety of purposes, including certain character concepts. For more details, please see the website: https://www.gothiclarp.com/glory/

Players who miss two consecutive events become inactive, and no longer receive Downtime actions, can issue Warfare orders, or other kinds of IC interaction.

A Player may only have one active Character at a time.  Players may voluntarily choose to “shelve” their active character.  This requires between 0 to 2 games notice, depending on the prominence of the character and the amount of heat and attention on them currently, to give current storylines a chance to resolve and to avoid shelving being used to avoid consequences.  Players may also voluntarily retire a character at any time, and doing so is not reversible.

If a character is permanently retired, either voluntarily or by being driven out of play by death or other coercion, any Experience point and Glory expenditures from between last event and the current one are refunded.

One character rewrite is allowed before the submission deadline before your 3rd game of play.  This rewrite may address any parts of the character that the player felt were not working as they imagined, or were less fun than expected, or whatever else, but may not change the core concept of the character (including entering or leaving Organizations like knighthood, magician guild, noble house, priesthood, etc) or remove things from story elements already engaged in play and difficult to reverse.

 

Gothic: The Lion Age
Waiver of Liability and Hold Harmless Agreement

1.  In consideration for receiving permission to participate in Gothic: the Lion Age, I hereby RELEASE, WAIVE, DISCHARGE, AND COVENANT NOT TO SUE Gothic: the Lion Age, the Board of Trustees of Gothic: the Lion Age, their officers, agents, or employees (hereinafter referred to as RELEASEES) from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or to any property belonging to me, while participating in such activity, while in, on  or upon the premises where the activities are being conducted, REGARDLESS OF WHETHER SUCH LOSS IS CAUSED BY THE NEGLIGENCE OF THE RELEASEES, or otherwise and regardless of whether such liability arises in tort, contract, strict liability, or otherwise, to the fullest extent allowed by law

2.  I am fully aware of the risks and hazards connected with the activities of Gothic: the Lion Age, and I am aware that such activities include the risk of injury and even death, and I hereby elect to voluntarily participate in said activities, knowing that the activities may be hazardous to my property and me. I voluntarily assume full responsibility for any risks of loss, property damage, or personal injury, including death, that may be sustained by me, or any loss or damage to property owned by me, as a result of being engaged in such an activities, WHETHER CAUSED BY THE NEGLIGENCE OF RELEASEES or otherwise, to the fullest extent allowed by law

3.  I further hereby AGREE TO INDEMNIFY AND HOLD HARMLESS the RELEASEES from any loss, liability, damage, or costs, including court costs and attorneys' fees that Releases may incur due to my participation in said activities, WHETHER CAUSED BY NEGLIGENCE OF RELEASEES or otherwise, to the fullest extent allowed by law.

4.  It is my express intent that this Waiver and Hold Harmless Agreement shall bind the members of my family and spouse, if I am alive, and my heirs, assigns and personal representative, if I am deceased, and shall be deemed as a RELEASE, WAIVER, DISCHARGE, AND COVENANT NOT TO SUE the above-named RELEASEES.  I hereby further agree that this Waiver of Liability and Hold Harmless Agreement shall be construed in accordance with the laws of the State of Washington and that any mediation, suit, or other proceeding must be filed or entered into only in Washington and the federal or state courts of Washington. Any portion of this document deemed unlawful or unenforceable is severable and shall be stricken without any effect on the enforceability of the remaining provisions.

IN SIGNING THIS AGREEMENT, I ACKNOWLEDGE AND REPRESENT THAT I have read the foregoing Wavier of Liability and Hold Harmless Agreement, understand it and sign it voluntarily as my own free act and deed; no oral representations, statements, or inducements, apart from the foregoing written agreement, have been made; I am at least eighteen (18) years of age and fully competent; and I execute this Agreement for full, adequate and complete consideration fully intending to be bound by same. To attend any Gothic: The Lion Age event, as either a player, volunteer or staff member, you are required to acknowledge that you've read and understand the most recent version of both the Code of Conduct, the Policies and Waiver of Liability. Without this, you will not be permitted to enter play.

First Participant's Name

First Name*

Middle Name

Last Name*
First Participant's Date of Birth*
I certify that I am 18 years of age or older
First Participant's Signature*
Second Participant's Name

First Name*

Middle Name

Last Name*
Second Participant's Date of Birth*
Third Participant's Name

First Name*

Middle Name

Last Name*
Third Participant's Date of Birth*
Fourth Participant's Name

First Name*

Middle Name

Last Name*
Fourth Participant's Date of Birth*
Fifth Participant's Name

First Name*

Middle Name

Last Name*
Fifth Participant's Date of Birth*
Sixth Participant's Name

First Name*

Middle Name

Last Name*
Sixth Participant's Date of Birth*
Seventh Participant's Name

First Name*

Middle Name

Last Name*
Seventh Participant's Date of Birth*
Eighth Participant's Name

First Name*

Middle Name

Last Name*
Eighth Participant's Date of Birth*
Ninth Participant's Name

First Name*

Middle Name

Last Name*
Ninth Participant's Date of Birth*
Tenth Participant's Name

First Name*

Middle Name

Last Name*
Tenth Participant's Date of Birth*
Parent or Guardian's Email Address

Email*

Confirm Email*
Emergency Contact

Emergency Contact's Name*

Emergency Contact's Phone Number*
Insurance

Insurance Carrier*

Insurance Policy Number*
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Middle Name

Last Name*
Parent or Guardian's Date of Birth*
I certify that I am 18 years of age or older
Parent or Guardian's Signature*
Electronic Signature Consent*
By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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