PRIVACY POLICY - YMCA Plymouth

This policy covers:

• the types of information we collect about you
• how we collect and use it
• who we might share it with
• the steps we’ll take to make sure it stays private and secure
• the rights to your information

More information:
If you have any concerns regarding data that we hold or that you think we might hold then please let us know. We take storage of all data seriously. Please contact our Support Services Director – Vic Hibbert on 01752-761004

Who we are:
YMCA Plymouth is a Charity operating as a Limited Company. We are affiliated to YMCA England. Our Head Office is based at Honicknowle Lane, Honicknowle, Plymouth PL5 3NG YMCA Plymouth is the ‘data controller’ for the information in this overview. This means we are responsible for deciding how we use your information.

The information we collect:
The information we collect comes directly from you. This could be:
• When you donate on line or in person and complete a gift aid form
• Register online for a class
• Book into our gym
• Use our facility
• Take part in a sponsored event
• Book a holiday club place
• Register as a student at Discovery College

This list is not exhaustive.

YMCA Plymouth may receive personal information about you, such as your name, address, telephone number, email address, debit/credit card or direct debit details.

How we will use your information:
We will only collect your information to provide any products and services you have requested. We will only use your information where we are allowed to by law. e.g. carrying out an agreement we have with you, fulfilling an obligation because we have a legitimate business interest or where you agree to it.

Who we can share your information with:
We will not share your information with third parties unless you have given explicit consent to do so or it is essential to completing the transaction you have undertaken with us.

How long we will keep your information:
The length of time we will retain your data will vary according to what the interaction was with us. We will adhere to a data retention policy and timetable and ensure that all data no longer required is destroyed in a safe manner. Your data will be stored safely.

Your rights:
You have a number of rights relating to your information. e.g. to see what we hold and to update incorrect or incomplete details, to object to or restrict processing of it, to make a complaint etc. Please contact the Data Protection Lead as referred to above for more information

YMCA PLYMOUTH |  Registered No. 3426094 | Registered Charity No. 1066919 | VAT No. GB143989820 

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YMCA Holiday Club
Provisional Booking Form


Review YMCA Plymouth Privacy Policy

Important:

  • Holiday Club bookings are not confirmed until a 20% deposit is paid to YMCA Plymouth. This deposit is non-refundable. You can telephone 01752 201918 to make this payment or visit our reception desk. Your child will not be allocated a Holiday Club space until this is received.

  •  Any Trips booked must be paid in full upon booking along with the 20% deposit for the rest of the booking(s).

  •  Remaining payment for each week of Holiday Club booked will be taken one week prior to each upcoming week, or you can pay in full upon booking. To pay your balance, please call us on 01752 201918.

  • If your child does not attend a session without notifying us in advance, you will still be billed for the booking, however, we will credit your account if you notify us in advance. Regular no-shows with no notification will result and your child being removed from our register in order to free up space for other children on our waiting list.

  • A YMCA Charity Membership is required for all children attending Holiday Club. This is either an additional £1 per day, or £5 for 12 months​

  • Holiday club is only open to children aged 8-16. We cannot accept bookings for children above or below this age range.

  • Last-minute bookings may not be possible and are dependent on places being available. It is essential that you book in advance to guarantee your place.


Please select who will be participating... (Please note they MUST be at least aged 8 at the start of the club)
Minor(s)
1 Minor2 Minors3 Minors4 Minors5 MinorsMore Minors6 Minors7 Minors8 Minors9 Minors10 Minors
Continue
First Children's Name

First Name*

Middle Name

Last Name*

Phone*
First Children's Date of Birth*
First Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
First Children's Signature*
Second Children's Name

First Name*

Middle Name

Last Name*
Second Children's Date of Birth*
Second Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Third Children's Name

First Name*

Middle Name

Last Name*
Third Children's Date of Birth*
Third Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Fourth Children's Name

First Name*

Middle Name

Last Name*
Fourth Children's Date of Birth*
Fourth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Fifth Children's Name

First Name*

Middle Name

Last Name*
Fifth Children's Date of Birth*
Fifth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Sixth Children's Name

First Name*

Middle Name

Last Name*
Sixth Children's Date of Birth*
Sixth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Seventh Children's Name

First Name*

Middle Name

Last Name*
Seventh Children's Date of Birth*
Seventh Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Eighth Children's Name

First Name*

Middle Name

Last Name*
Eighth Children's Date of Birth*
Eighth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Ninth Children's Name

First Name*

Middle Name

Last Name*
Ninth Children's Date of Birth*
Ninth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Tenth Children's Name

First Name*

Middle Name

Last Name*
Tenth Children's Date of Birth*
Tenth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Children's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*
Check to receive information, news, and discounts by e-mail.
Your signed waiver will be sent to the email address provided here and is available for download for three days via URL attachment.
Emergency Contact

First Name*

Last Name*

Emergency Contact's Phone Number*
Holiday Club Sessions

Please select the sessions you would like book below

Session times & cost

Early Bird

Time: 8am-9.30am

Price: £3 per session

Only valid with a multi-activity session

Multi-Activity

Time: 9.30am-3.30am

Price: £17 per session

Stop-over 

Time: 3.30pm-5.30pm

Price: £3 per session

Only valid with a multi-activity session

Trip (Only available on applicable clubs)

Time: 8.00am-5.30pm

Price: £17

(Please note, there will be no stop-over on December 27th and December 30th due to our centre closing early on those dates)

Friday - 27/12/24
Early Bird
Multi-Activity
Monday- 30/12/24
Early Bird
Multi-Activity
Thursday - 02/01/25
Early Bird
Multi-Activity
Stop Over
Friday - 03/01/25
Early Bird
Multi-Activity
Stop Over

Refer a Friend / Free Friday Offer (If applicable)


Name of who you are referring or who referred you
Medical Declaration
I agree that in case of an emergency, attempts will be made to contact me at the telephone number on this form. In the event that I cannot be contacted, I give consent for YMCA Plymouth to authorise urgent medical treatment by a qualified person as necessary on my behalf. I understand that it is my responsibility to inform YMCA Plymouth in writing of any change to this information.
Photo Consent

Occasionally we may take official photographs during sessions to help promote our work. These photos may be used on YMCA Plymouth's social media, printed materials, website, press publications.

You can ask for consent to be removed at any time by calling 01752 201918 or emailing enquires@ymcaplymouth.org.uk.

I consent to my child/children's photo being taken and used for the purposes indicated above. (if applicable)*
Yes
No
Where did you first hear about us?
Select all that apply *
Google Search
Facebook
Instagram
Other Social Media
Email from YMCA (Including Newsletters)
Plymouth Live / Herald Article
Plymouth Chronicle Paper Advert
Plymouth Chronicle Online Advert
TV advert, banner or poster at YMCA's centre
Flyer or newsletter from school
Online/App advertisment (Not on YMCA's website)
From browsing YMCA's website
Recommendation from friend or family

Other (Please state)
Parent(s) or legal guardian(s) must sign for any child and agree that they and the child are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Middle Name

Last Name*

Relationship*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Parent or Guardian's Signature*
Data Consent - GDPR*
 I consent to YMCA Plymouth retaining the information given on this form to enable them to carry out the transaction or deliver a business function. This information will not be shared with anyone else unless I have given specific permission to do so or unless it is necessary to undertake the transaction or work requested.


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