The purpose of this Private Boat Storage Agreement (“Agreement”) is to set forth the terms and conditions under which the Calgary Rowing Club (“CRC”) will allow Club members the privilege of storing their private boat on the Club’s premises. Since there is a limited amount of space available for private boats, the CRC will attempt to allocate the storage area in a manner that is fair and reasonable to those concerned members. The “CRC”, “Club”, “Board of Directors”, and “Board” have the same meaning.
The following guidelines will serve as a reference in allocating boat storage space:
- In order to be eligible for a storage space, the person must be an “Annual” member in good standing of the Club.
- The fee for storage may be determined from time to time by the Board of Directors.
- The fee will cover the membership fiscal year of May 1 to April 30.
- The responsibility for insurance of individual boats and oars shall be that of the owner of the boat.
- The CRC will not be liable for any damage inflicted upon boats while in storage.
- A waiting list of names will be established, in chronological order, to accumulate persons interested in storage space after all available storage space has been taken.
- Storage space for private boats may be determined from time to time in order that sufficient space will be available for Club use. The Club will recover storage space on a “last in, first out” basis. Any refunds will be prorated. That member will then be placed in the number one position on the waiting list.
- The non-payment of membership fees and/or private boat storage fees by May 1 will result in a thirty (30) day grace period. After this grace period has elapsed, the member will be asked to remove their boat within 48 hours. Failure to do so will allow the CRC to remove the boat from the boat shelf and/or the premises or use the boat as part of the CRC club fleet.
- Any person failing to pay the required membership dues within the grace period will be placed at the back of the waiting list. Consequently, the first name on the list will get a storage space; if and when a storage space becomes available.
- The Club may, under special circumstances, allow a non-member to store their boat on a temporary basis. If the Club requires space, then the non-member will be required to give up their space.
- Any members wishing to exchange boat storage spaces amongst themselves must notify the Board.
- Failure by a boat owner to complete and submit this form to the CRC will result in the forfeiture of any entitlement to store a boat on CRC property.
Private Boat Minimum Use Policy – 20 sessions/season
- For the greatest of certainty, only usage of the private boat counts towards the minimum requirement of 20 sessions/season (with each session to occur on a different day). No usage of Club boats counts towards this minimum 20 sessions/season requirement.
- Private single owners will sign in and sign out each row in the Private Boat binder.
- Use of a private boat by a CRC member who is not the owner of the boat is acceptable in meeting the minimum requirement of 20 sessions of use (each on a different day) within a given season. Use of a boat by a non-member, visiting rower is allowed, but does not count toward the minimum 20 sessions /season requirement.
- Logs will be filed on a regular basis in a safe place by Club management.
- Each year, the CRC Board will review the private boat usage data, information about how many private boat spaces are vacant, and information about how many current and prospective members are seeking private boat storage.
- If, in the opinion of the Board, demand for new private boat storage exceeds the supply available, boat storage will be cancelled for some or all of the boats that have been used on fewer than 20 different days in the season that has just ended. Owners of these boats will have until April 15 of the following year to remove their boats.
- If the Board decides to cancel storage for some but not all boats that have not been used enough, boats used least often will have their storage cancelled.
- If a member is asked to remove his or her boat under this Agreement, he or she may appeal the decision in writing to the Board. If the owner is convinced that the lack of use of the boat is for a valid reason and that it is highly likely that the boat will be used an acceptable number of times the next season, the Board may allow the owner to keep his or boat at the Club for another year. (Example: Due to injury, a member might have been unable to row for several months during the season. If there is a good chance that the member can get back to reasonably frequent rowing during the following season, the Board may grant the appeal.)
- The Calgary Rowing Club may reduce the required minimum use clause to less than 20 rows in certain special circumstances. Special circumstances include prolonged club closure due to natural disaster; health emergencies; and, as mandated by the building owner (The City of Calgary). In the case that the CRC does reduce the minimum it will be communicated to all members who have paid their boat storage fees for the year, and, will be applicable to all private boat storage users in good standing.
I have read, understand and agree to the above terms and conditions.