PRIVACY POLICY - YMCA Plymouth

This policy covers:

• the types of information we collect about you
• how we collect and use it
• who we might share it with
• the steps we’ll take to make sure it stays private and secure
• the rights to your information

More information:
If you have any concerns regarding data that we hold or that you think we might hold then please let us know. We take storage of all data seriously. Please contact our Support Services Director – Vic Hibbert on 01752-761004

Who we are:
YMCA Plymouth is a Charity operating as a Limited Company. We are affiliated to YMCA England. Our Head Office is based at Honicknowle Lane, Honicknowle, Plymouth PL5 3NG YMCA Plymouth is the ‘data controller’ for the information in this overview. This means we are responsible for deciding how we use your information.

The information we collect:
The information we collect comes directly from you. This could be:
• When you donate on line or in person and complete a gift aid form
• Register online for a class
• Book into our gym
• Use our facility
• Take part in a sponsored event
• Book a holiday club place
• Register as a student at Discovery College

This list is not exhaustive.

YMCA Plymouth may receive personal information about you, such as your name, address, telephone number, email address, debit/credit card or direct debit details.

How we will use your information:
We will only collect your information to provide any products and services you have requested. We will only use your information where we are allowed to by law. e.g. carrying out an agreement we have with you, fulfilling an obligation because we have a legitimate business interest or where you agree to it.

Who we can share your information with:
We will not share your information with third parties unless you have given explicit consent to do so or it is essential to completing the transaction you have undertaken with us.

How long we will keep your information:
The length of time we will retain your data will vary according to what the interaction was with us. We will adhere to a data retention policy and timetable and ensure that all data no longer required is destroyed in a safe manner. Your data will be stored safely.

Your rights:
You have a number of rights relating to your information. e.g. to see what we hold and to update incorrect or incomplete details, to object to or restrict processing of it, to make a complaint etc. Please contact the Data Protection Lead as referred to above for more information

YMCA PLYMOUTH |  Registered No. 3426094 | Registered Charity No. 1066919 | VAT No. GB143989820 

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YMCA Holiday Club
Provisional Booking Form

This form is only for children (ages 8-14) on free school meals


Review YMCA Plymouth Privacy Policy

Important:

  • This form is only for children on benefit-related free school meals (FSM) or another relevant category shown below.


  • If you are not eligible in one of these categories, please go back and complete our regular Holiday Club booking forms.


  • Your eligibility will be verified with the school stated on the form or the relevant local authority body. For more information, telephone us on 01752 201918 or email: info@ymcaplymouth.org.uk.​

  • Holiday club is only open to children aged 8-16. We cannot accept bookings for children above or below this age range.


  • Funded spaces part of Fit & Fed are limited and subject to availability. This form is only provisional and we will contact you to confirm your place as soon as possible.


First Children's Name

First Name*

Middle Name

Last Name*

Phone*
First Children's Date of Birth*
First Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
First Children's Signature*
Second Children's Name

First Name*

Middle Name

Last Name*
Second Children's Date of Birth*
Second Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Third Children's Name

First Name*

Middle Name

Last Name*
Third Children's Date of Birth*
Third Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Fourth Children's Name

First Name*

Middle Name

Last Name*
Fourth Children's Date of Birth*
Fourth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Fifth Children's Name

First Name*

Middle Name

Last Name*
Fifth Children's Date of Birth*
Fifth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Sixth Children's Name

First Name*

Middle Name

Last Name*
Sixth Children's Date of Birth*
Sixth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Seventh Children's Name

First Name*

Middle Name

Last Name*
Seventh Children's Date of Birth*
Seventh Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Eighth Children's Name

First Name*

Middle Name

Last Name*
Eighth Children's Date of Birth*
Eighth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Ninth Children's Name

First Name*

Middle Name

Last Name*
Ninth Children's Date of Birth*
Ninth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Tenth Children's Name

First Name*

Middle Name

Last Name*
Tenth Children's Date of Birth*
Tenth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Children's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Emergency Contact

First Name*

Last Name*

Emergency Contact's Phone Number*
Parent or Guardian's Email Address

Email*
Check to receive information, news, and discounts by e-mail.
A signed copy of this waiver will be sent to the email address you provide.
Funded Child Category

To be eligible for a free funded space on our Holiday Club your Child/Children be entitled to Free School Meal Benefit. Please click below to confirm your child's status and HAF code.

If your child is not in receipt of the relevant benefit, they must book as part of our regular non-funded spaces. The registration form for our non-funded spaces can be found at www.ymcaplymouth.org.uk/holidayclub

Child category *
Free School Meal Benefit

HAF Code *

If you child/children are in one of the above categories please contact Plymouth City Council to receive your unique code. This will verify you are eligible for the funded space. Free school meal-receiving families should have this code by post, however other categories or FSM families who did not receive a code by post must contact PCC to obtain it. Please call: 01752 307008


Holiday Club Sessions

Please select the sessions you would like book below

Session times & cost

Early Bird (+£3)

Time: 8am-9.30am

Only valid when booking a multi-activity session on the same day

Multi-Activity (FREE)

Time: 9.30am-3.30am

Stop-over (+£3)

Time: 3.30pm-5.30pm

Only valid when booking a multi-activity session on the same day

Monday - 1st April
Early Bird (+£3)
Multi-Activity (Free)
Medical Declaration
I agree that in case of an emergency, attempts will be made to contact me at the telephone number on this form. In the event that I cannot be contacted, I give consent for YMCA Plymouth to authorise urgent medical treatment by a qualified person as necessary on my behalf. I understand that it is my responsibility to inform YMCA Plymouth in writing of any change to this information.
Photo Consent

Occasionally we may take official photographs during sessions to help promote our work. These photos may be used on YMCA Plymouth's social media, printed materials, website, press publications.

You can ask for consent to be removed at any time by calling 01752 201918 or emailing enquires@ymcaplymouth.org.uk.

I consent to my child/children's photo being taken and used for the purposes indicated above. (if applicable)*
Yes
No
Where did you first hear about us?
Select all that apply *
Google Search
Facebook
Instagram
Other Social Media
Email from YMCA (Including Newsletters)
Plymouth Live / Herald Article
Plymouth Chronicle Online Advert
TV advert, banner, or poster at YMCA's centre
Flyer or newsletter from school
Online/App advertisement (No on YMCA's website)
From browsing YMCA's website
Recommendation from friend or family

Other (Please state)
Parent(s) or legal guardian(s) must sign for any child and agree that they and the child are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Middle Name

Last Name*

Relationship*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Parent or Guardian's Signature*
Data Consent - GDPR*
 I consent to YMCA Plymouth retaining the information given on this form to enable them to carry out the transaction or deliver a business function. This information will not be shared with anyone else unless I have given specific permission to do so or unless it is necessary to undertake the transaction or work requested.


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