The Climbing Hangar

Liverpool, London, Swansea, Plymouth, and Sheffield

Privacy Notice – May 2018

Grip UK (trading as The Climbing Hangar) (the “Wall”, “we”, “us”) registered company number 07248432) is committed to protecting your privacy. At all times we aim to respect any personal information you share with us, or that we receive from others, and keep it safe. This Privacy Notice (“Notice”) sets out our data processing practices and your rights and options regarding the ways in which your personal information is used and collected (including through our website –http://theclimbinghangar.com).

This Notice contains important information about your personal rights to privacy. Please read it carefully to understand how we use your personal information.

The provision of your personal information to us is voluntary. However, without providing us with your personal information, your use of our services or your interaction with us may be impaired. For example, you may be unable to sign up as a member, or make an online booking.

 

1. We collect personal information about you:

a)  When you give it to us directly

For example, personal information that you submit through our website by making a booking to use our facilities, registering as a member or signing up for our email newsletter; or personal information that you give to us when you communicate with us by email, phone or letter.

b)  When we obtain it indirectly

For example, your personal information may be shared with us by third parties including, for example, the Association of Climbing Walls (Britain) Limited (“ABC”), an organisation established to promote safe management practices in climbing walls of which we are a member; third party service providers; analytics providers and search information providers. To the extent we have not done so already, we will notify you when we receive personal information about you from them and tell you how and why we intend to use that personal information.

c)  When it is available publicly

Your personal information may be available to us from external publicly available sources. For example, depending on your privacy settings for social media services, we may access information from those accounts or services (for example when you choose to interact with us via Facebook or Instagram.

d)  When you visit our website
When you visit our website, we automatically collect the following types of personal

information:

i)  Technical information, including the internet protocol (IP) address used to connect your device to the internet, browser type and version, time zone setting, browser plug-in types and versions and operating systems and platforms.

ii)  Information about your visit to the websites, including the uniform resource locator (URL) clickstream to, through and from the website (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, referral sources, page interaction information (such as scrolling and clicks) and methods used to browse away from the page.

iii)  We collect and use your personal information by using cookies on our website – please see our Cookie Notice.

iv)  In general, we may combine your personal information from these different sources set out in a-d above, for the purposes set out in this Notice.

2. What personal information do we use?

We may collect, store and otherwise process the following kinds of personal information:

i)  your name and contact details including postal address, telephone number, email address, emergency contact details and, where applicable, social media identity;

ii)  your date of birth and gender;

iii)  your financial information, such as bank details and/ or credit/ debit card details,

iv)  information about your computer/ mobile device and your visits to and use of this website, including, for example, your IP address and geographical location;

v)  personal descriptions and photographs;

vi)  details qualifications/ experience;

vii)  CCTV images

viii)  Information relating to accidents or medical emergencies on the premises

of your

ix) Medical information where you feel it would be appropriate to inform us of a medical condition

and/ or any other personal information which we obtain as per paragraph 1.

Do we process special categories of data?

The EU General Data Protection Regulation (“GDPR”) recognises certain categories of personal information as sensitive and therefore requiring more protection, for example information about your health, ethnicity and religious beliefs.

In certain situations, the Wall may collect and/or use these special categories of data (for example, information on climbers’ medical conditions relevant to their use of our facilities). We will only process these special categories of data if there is a valid reason for doing so and where the GDPR allows us to do so.

3. How and why will we use your personal information?

Your personal information, however provided to us, will be used for the purposes specified in this Notice. In particular, we may use your personal information:

1)  to register you as a member of the Wall;

2)  to allow you to make a booking to use our facilities;

3)  to otherwise provide you with services, products or information you have requested;

4)  to provide further information about our work, services or activities (where necessary, only where you have provided your consent to receive such information);

5)  to assist you with certification schemes, such as NIBAS;

6)  to answer your questions/ requests and communicate with you in general;

7) to allow you to apply for a job or volunteer role with us;

8)  to manage relationships with our partners and service providers;

9)  to analyse and improve our work, services, activities, products or information (including our website), or for our internal records;

10)  to keep our facilities safe and secure;

11)  to run/administer the activities of the Wall, including our website, and ensure that content is presented in the most effective manner for you and for your device;

12)  to audit and/ or administer our accounts;

13)  to satisfy legal obligations which are binding on us, for example in relation to regulatory, government and/or law enforcement bodies with whom we may work (for example requirements relating to the payment of tax or anti-money laundering);

14)  for the prevention of fraud or misuse of services; and/or

15)  for the establishment, defence and/ or enforcement of legal claims.

4. Lawful bases

The GDPR requires us to rely on one or more lawful bases to use your personal information. We consider the grounds listed below to be relevant:

a)  Where you have provided your consent for us to use your personal information in a certain way (for example, we may ask for your consent to use your personal information to send you email newsletters, or to collect special categories of your personal information. Special categories of personal information are explained in paragraph 2 above).

b)  Where necessary so that we can comply with a legal obligation to which we are subject (for example, where we are obliged to share your personal information with regulatory bodies which govern our work and services).

c)  Where necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering a contract (for example, to provide you access to our facilities in return for your booking fee).

d)  Where it is in your/someone else’s vital interests (for example, in case of medical emergency suffered by a climber).

e)  Where there is a legitimate interest in us doing so.

The GDPR allows us to collect and process your personal information if it is reasonably necessary to achieve our or others’ legitimate interests (as long as that processing is fair, balanced and does not unduly impact your rights as an individual).

In broad terms, our “legitimate interests” means the interests of running of the Wall as a commercial entity and ensuring the best possible user experience.

When we process your personal information to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and on your rights under data protection laws. We will not use your personal information for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).

5. Communications for marketing/promotional purposes

We may use your contact details to provide you with information about our work, events, services and/or activities which we consider may be of interest to you (for example, about services you previously used, or events involving our, or other walls’, facilities).

Where we do this via email, SMS or telephone (where you are registered with the Telephone Preference Service), we will not do so without your prior consent (unless allowed to do so via applicable law).

Where you have provided us with your consent previously but do not wish to be contacted by us about our work, events, services and/or activities in the future, please let us know by email at viv@theclimbinghangar.com. You can opt out of receiving emails from the Wall at any time by clicking the “unsubscribe” link at the bottom of our emails.

6. Children’s personal information

When we process children’s personal information, where required we will not do so without their consent or, where required, the consent of a parent/ guardian. We will always have in place appropriate safeguards to ensure that children’s personal information is handled with due care.

7. How long do we keep your personal information?

In general, unless still required in connection with the purpose(s) for which it was collected and/or processed, we remove your personal information from our records six years after the last contact date. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right of erasure (please see Section 11 below), we will remove it from our records at the relevant time.

If you request to receive no further contact from us, we may keep some basic information about you on our suppression list in order to comply with your request and avoid sending you unwanted materials in the future.

8. Will we share your personal information?

We do not share, sell or rent your personal information to third parties for marketing purposes. However, in general we may disclose your personal information to selected third parties in order to achieve the purposes set out in this Notice.

These parties may include (but are not limited to):

The ABC and the ABC Training Trust;

local government agencies;

funding bodes such as Sport England and NGB;

awarding bodies such as Mountain Training;

other members of the ABC;

f. healthcare professionals;

providers of kit and equipment;

suppliers and sub-contractors for the performance of any contract we enter into with them, for example IT service providers such as website hosts or cloud storage providers;

professional service providers such as accountants and lawyers;

parties assisting us with research to monitor the impact/effectiveness of our work, events, services and activities; and

regulatory authorities, such as tax authorities;

In particular, we reserve the right to disclose your personal information to third parties:

  • in the event that we sell or buy any business or assets, in which case we will disclose your personal information to the (prospective) seller or buyer of such business or assets;
  • if substantially all of our assets are acquired by a third party, personal information held by us may be one of the transferred assets;
  • if we are under any legal or regulatory duty to do so; and/or
  • to protect the rights, property or safety of the Wall, its personnel, users, visitors or others.

9. Security/storage of and access to your personal information

The Wall is committed to keeping your personal information safe and secure and we have appropriate and proportionate security policies and organisational and technical measures in place to help protect your information.

Your personal information is only accessible by appropriately trained staff, volunteers and contractors, and stored on secure servers which have features to prevent unauthorised access.

10. International Data Transfers

Given that we are a UK-based organisation we will normally only transfer your personal information within the European Economic Area (“EEA”), where all countries have the same level of data protection law as under the GDPR.

However, because we may sometimes use agencies and/or suppliers to process personal information on our behalf, it is possible that personal information we collect from you will be transferred to and stored in a location outside the EEA, for example the United States.

Please note that some countries outside of the EEA have a lower standard of protection for personal information, including lower security requirements and fewer rights for individuals. Where your personal information is transferred, stored and/or otherwise processed outside the EEA in a country that does not offer an equivalent standard of protection to the EEA, we will take all reasonable steps necessary to ensure that the recipient implements appropriate safeguards (such as by entering into standard contractual clauses which have been approved by the European Commission) designed to protect your personal information and to ensure that your personal information is treated securely and in accordance with this Notice. If you have any questions about the transfer of your personal information, please contact us using the details below.

Unfortunately, no transmission of your personal information over the internet can be guaranteed to be 100% secure – however, once we have received your personal information, we will use strict procedures and security features to try and prevent unauthorised access.

11. Exercising your Rights

Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for marketing or fundraising purposes or to unsubscribe from our email list at any time. You also have the following rights:

a)  Right of access – you can write to us to ask for confirmation of what personal information we hold on you and to request a copy of that personal information. Provided we are satisfied that you are entitled to see the personal information requested and we have successfully confirmed your identity, we will provide you with your personal information subject to any exemptions that apply.

b)  Right of erasure – at your request we will delete your personal information from our records as far as we are required to do so. In many cases we would propose to suppress further communications with you, rather than delete it.

c)  Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated. You can also ask us to check the personal information we hold about you if you are unsure whether it is accurate/up to date.

d)  Right to restrict processing – you have the right to ask for processing of your personal information to be restricted if there is disagreement about its accuracy or legitimate usage.

e)  Right to object – you have the right to object to processing where we are (i) processing your personal information on the basis of the legitimate interests basis (see paragraph 4), (ii) using your personal information for direct marketing or (iii) using your information for statistical purposes.

f)  Right to data portability – to the extent required by the GDPR, where we are processing your personal information (that you have provided to us) either (i) by relying on your consent or (ii) because such processing is necessary for the performance of a contract to which you are party or to take steps at your request prior to entering into a contact, and in either case we are processing using automated means (i.e. with no human involvement), you may ask us to provide the personal information to you – or another service provider – in a machine-readable format.

g)  Rights related to automated decision-making – you have the right not to be subject to a decision based solely on automated processing of your personal information which produces legal or similarly significant effects on you, unless such a decision (i) is necessary to enter into/perform a contract between you and us/another organisation; (ii) is authorised by EU or Member State law to which the Wall is subject (as long as that law offers you sufficient protection); or (iii) is based on your explicit consent.

Please note that some of these rights only apply in limited circumstances. For more information, we suggest that you contact us using the details in paragraph 14 below.

We encourage you to raise any concerns or complaints you have about the way we use your personal information by contacting us using the details provided in paragraph 14 below. You are further entitled to make a complaint to the Information Commissioner’s Office – www.ico.org.uk. For further information on how to exercise this right, please contact us using the details below.

12. Changes to this Notice

We may update this Notice from time to time. We will notify you of significant changes by contacting you directly where reasonably possible for us to do so and by placing an update notice on our website. This Notice was last updated on 21st April 2018.

13. Links and third parties

We link our website directly to other sites. This Notice does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit via links on our website.

14. How to contact us

Please let us know if you have any questions or concerns about this Notice or about the way in which the Wall processes your personal information by contacting us at the channels below. Please ask for / mark messages for the attention of Vivien Underwood, Information Protection Officer.

Email: viv@theclimbinghangar.com
Telephone 0151 345 0587
Post: The Climbing Hangar, 6 Birchall Street, Liverpool, L20 8PD

 

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The Climbing Hangar- Registration Form

Unsupervised and 
Supervised Indoor Bouldering & Training Area at The Climbing Hangar Sheffield


Review The Climbing Hangar's Privacy Policy

Participation statement

The British Mountaineering Council recognises that bouldering, climbing and mountaineering are activities with a danger of personal injury or death.

Participants in these activities should be aware of and accept these risks and be responsible for their own actions and involvement.

Grip UK (The Climbing Hangar) takes all necessary precautions to ensure the safety of all participants, and asks all our customers to minimise the hazards inherent in bouldering, training and slacklining by complying with The Climbing Hangar’s conditions of use.

The management accepts no responsibility to any loss of injury resulting from anyone’s involvement in indoor bouldering or slacklining and all individuals participate at their own risk.

However, signing this waiver does not compromise your legal rights, nor does it release the Climbing Hangar from any of its obligations towards you.

If you have any medical conditions or injuries which may make bouldering or slacklining ill advised activities, please come and speak to a member of staff.

Please read the following and sign below to show that you have understood each point.

Declaration of fitness

I certify that to the best of my knowledge, I do not suffer from a medical condition which might have the effect of making it more likely that I be involve in an accident which could result in injury to myself or to others.

Declaration of fact

I confirm that all information provided in this form is correct and if there are any changes I will notify the centre.

Climbing and alcohol

I understand that alcohol is available for sale at The Climbing Hangar on the understanding that customers are not allowed on the wall after drinking and should always enjoy alcohol responsibly whilst on The Climbing Hangar’s property.

Use of offensive language

I agree that during my visit I will not use any discriminatory, threatening, derogatory, or insulting language that can be perceived as such by other people in the centre. I acknowledge that breaching this condition of use may result in revocation of membership and a permanent ban from the premises.

Climbers aged 14-17

Climbers between the ages of 14 and 17 can climb independently at The Climbing Hangar provided they have been signed off by a parent or guardian IN PERSON at their first visit. Once signed off 14-17 year olds are free to visit without adult supervision.

 

Conditions of use for Gym Equipment

Customers agree to use any exercise equipment provided by The Climbing Hangar at their own risk. The equipment is strictly for the use of customers aged 18 years and above, unless signed off by a TCH Coach. Gym equipment is strictly provided for strength and conditioning exercises only. Power Lifting and Body Building is not permitted. Customers should under no circumstances use equipment or perform exercises if they are unsure on performing them correctly. Customers are responsible for keeping the equipment in a safe and tidy manner. Customers agree to abide to the rules and requests given by all TCH Staff.

I Agree

 

U18s using the Training Area

GB Youth Development Team members can use the training area without supervision.

All other U18 climbers must have an induction before being allowed to use the area. They’ll be signed off at reception on completion of the induction.

Strictly no under 18s on the campus board and gym equipment (including TRX and rings).

Please use the checkbox to confirm that you have read and understood the requirements for U18s using the traing area.

I Agree

First Climber's Name

First Name*

Middle Name

Last Name*

Phone*
First Climber's Date of Birth*
First Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
First Climber's Signature*
Second Climber's Name

First Name*

Middle Name

Last Name*
Second Climber's Date of Birth*
Second Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Third Climber's Name

First Name*

Middle Name

Last Name*
Third Climber's Date of Birth*
Third Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Fourth Climber's Name

First Name*

Middle Name

Last Name*
Fourth Climber's Date of Birth*
Fourth Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Fifth Climber's Name

First Name*

Middle Name

Last Name*
Fifth Climber's Date of Birth*
Fifth Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Sixth Climber's Name

First Name*

Middle Name

Last Name*
Sixth Climber's Date of Birth*
Sixth Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Seventh Climber's Name

First Name*

Middle Name

Last Name*
Seventh Climber's Date of Birth*
Seventh Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Eighth Climber's Name

First Name*

Middle Name

Last Name*
Eighth Climber's Date of Birth*
Eighth Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Ninth Climber's Name

First Name*

Middle Name

Last Name*
Ninth Climber's Date of Birth*
Ninth Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Tenth Climber's Name

First Name*

Middle Name

Last Name*
Tenth Climber's Date of Birth*
Tenth Climber's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Climber's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*

Confirm Email*
Can we contact you regarding the latest news and offers at The Climbing Hangar?
Emergency Contact

Emergency Contact's Name*

Emergency Contact's Phone Number*
For Minors Only - If this section does not apply to you, you can simply leave the answers blank.

Medical Matters

If any of the junior climbers you're bringing along today have any medical problems you feel we should know about (including asthma, diabetes and epilepsy) let us know.


Please provide brief details

Are they taking any medications?

Do your junior climbers have specific allergies?

Do your junior climbers have any dietary requirements?

Are there any additional treatments or needs we need to know about?
Parent Consent - Unsupervised Indoor Bouldering and Slack Lining: I am aware that bouldering, slack lining, hill walking and mountaineering are activities with a danger of personal injury or death. I have understood the nature of the activity and accept the risk involved. I confirm I am the parent/guardian of the above named child and that I consent fo him or her to take part in indoor climbing. I consent to any emergency medical treatment necessary during the course of the events including the administration of anaesthetics. BMC Participation Statement: The BMC recognises that bouldering, climbing, hill walking, and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and be responsible for their own actions and involvement.
Parent or Guardian's Name

First Name*

Middle Name

Last Name*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Information
Gender:*
How would you describe your bouldering skills and experience?*
Have you read and understood the Conditions of Use and Rules of the Centre?*
Do you understand the matting underneath the walls does not guarantee your safety?*
Do you agree to abide by the Rules of the Climbing Centre?*
Have you read and understood our fire evacuation policy?*
Parent or Guardian's Signature*
Electronic Signature Consent*
By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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