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Snowdrifters' Activity, Trip and Cancellation Waiver

AGREEMENT & RELEASE OF LIABILITY

I HEREBY ACKNOWLEDGE that as a member of the Fox Valley Snowdrifters Ski Club, I have voluntarily applied to participate in the Snowdrifters’ activities and events which may include but are not limited to ski trips, other sporting activities, club events, dinners, and club meetings. I AM AWARE THAT SKIING AND OTHER CLUB FUNCTIONS CAN BE HAZARDOUS ACTIVITIES, AND I AM VOLUNTARILY PARTICIPATING IN THESE ACTIVITIES WITH KNOWLEDGE OF THE' DANGER INVOLVED AND HEREBY AGREE TO ACCEPT ANY AND ALL RISKS OF INJURY OR DEATH.


 

AS LAWFUL CONSIDERATION for being permitted by Fox Valley Snowdrifters Ski Club to participate in these activities and use their facilities, I hereby agree that I, my heirs, distributees, guardians, legal representatives and assigns will not make a claim against, sue, attach the property of, or prosecute Fox Valley Snowdrifters Ski Club for Injury or damage resulting from the negligence or other acts, however caused by, any officer, agent, representative, or member of Fox Valley Ski club, as a result of my participation in skiing or other club activities. In addition, I hereby release and discharge Fox Valley Snowdrifters Ski Club from all actions, claims or demands I, my heirs, distributees, guardians, legal representatives, or assigns now have or may hereafter have for injury or damage resulting from my participation in skiing or other club activities.

 

I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND FOX VALLEY SNOWDRIFTERS SKI CLUB AND SIGN IT OF MY OWN FREE WILL.

     April 25, 2024                             

 

TRIP CANCELATIONS and REFUNDS

You may cancel your trip registration and receive a full refund of amounts paid if the cancellation occurs within 30 days of the date the trip was first put on sale.  If you cancel your registration after 30 days your refund will be reduced by the larger of the following:

The minimum cancellation fee is $50 per person for trips to destination resorts in the US and internationally. 
The minimum cancellation fee for midwestern trips (e.g. weekend bus trips) is 10% of the full trip price. 
The cancellation fee may be increased if the club has incurred any unrecoverable charges.  These charges include but are not limited to air, room, board, bus, and lift tickets. If the amount of these unrecoverable charges exceeds $50, the cancellation fee will be equal to the charges incurred.

Unrecoverable funds are defined as non-returned amounts paid or owed to a contractor or third party in anticipation of the person being on the trip, whether the actual payment was made before or after notification of the cancellation. Assessments of appropriate amounts are made on an individual basis.  The Trip committee and Trip Leader will make a reasonable effort to minimize unrecoverable amounts.

The refund will be paid as soon as possible following the cancellation.  In some cases, it may take time to resolve cancellations with the vendors prior to determining the amount of the charges that cannot be recovered by the club. 

Cancellations from the waiting list may be made at any time with no penalty and the deposit will be refunded as soon as possible.

If you must cancel at the last minute and there is no one on the trip waiting list to take your place, it is possible that substantially all your trip payments have become unrecoverable funds.  You may then act independently to sell your spot on the trip to a replacement providing all the following conditions are met.

The trip leader approves.  This is important, as trip arrangements such as rooming assignments can be affected.
The club has received the full trip price from you or your replacement.
The replacement meets all trip eligibility requirements (e.g. your replacement is or becomes a club member).
The replacement submits the required liability release waiver to the trip leader.
You collect the price you sold the trip for directly from your replacement.  You will not receive a refund from the club. 
While the club will waive the cancellation fee, any fees incurred to make this substitution (e.g. airline fees for changing the traveler’s name) must be paid by either you or your replacement prior to travel. 

When the club has collected more funds than were needed for the trip, the surplus will be returned to the trip participants, subject to the following:

The surplus must be at least 10 dollars per person.  Only full dollar amounts will be paid or credited
Rebates may be prorated based on the amount each member has paid for the trip.
Surplus funds may be refunded to participants or recorded as a credit toward future club activities. 

TRIP PRICES

Trip prices are based on current airline fuel surcharges and taxes, and when applicable, exchange rates; and might have adjustments by final payment.

I have read, understood, and will abide by this policy.

April 25, 2024                  

First Participant's Name

First Name*

Last Name*
First Participant's Date of Birth*
First Participant's Signature*
Second Participant's Name

First Name*

Last Name*
Second Participant's Date of Birth*
Third Participant's Name

First Name*

Last Name*
Third Participant's Date of Birth*
Fourth Participant's Name

First Name*

Last Name*
Fourth Participant's Date of Birth*
Fifth Participant's Name

First Name*

Last Name*
Fifth Participant's Date of Birth*
Sixth Participant's Name

First Name*

Last Name*
Sixth Participant's Date of Birth*
Seventh Participant's Name

First Name*

Last Name*
Seventh Participant's Date of Birth*
Eighth Participant's Name

First Name*

Last Name*
Eighth Participant's Date of Birth*
Ninth Participant's Name

First Name*

Last Name*
Ninth Participant's Date of Birth*
Tenth Participant's Name

First Name*

Last Name*
Tenth Participant's Date of Birth*
Parent or Guardian's Email Address

Email*

Confirm Email*
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*
Parent or Guardian's Date of Birth*
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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