A note from Affinity Insurance: Privacy Statement – Privacy Act 1998. By completing this form you are supplying the Provider with personal information about yourself. This information is needed to ensure your safety during your time with the Provider. The Provider is required to collect this information by Affinnity Insurance company and by the department of Workplace Health and Safety. This information you provide will not be supplied to any other organisation or used for any other purpose than that which is stated above.

Privacy Policy – Nature Ritual

Last updated: 03 October 2025

Nature Ritual (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and disclose your personal information in connection with our retreats, hikes, events, and website. By using booking or attending a Nature Ritual experience and using our website, you agree to this Privacy Policy.

Nature Ritual handles personal information in compliance with the Privacy Act 1988 (Cth) (‘Privacy Act’) and relevant Australian privacy principles.

1. Information we collect

We may collect personal information that is reasonably necessary to provide our services, including:

  • Contact details – name, email, phone, and address.
  • Booking details – event registrations and payment confirmations (processed securely via third-party platforms; we do not store your full card details).
  • Health and safety information – medical or dietary information you choose to provide to support your safety and wellbeing.
  • Emergency contacts – the person we can call in case of an emergency.
  • Photography and video – images and video  captured at events where you may be identifiable.
  • Digital information – website use data (cookies, IP address, browser type).

2. How we collect information

We collect information when you:

  • Book through our ticketing or waiver systems.
  • Complete safety or medical forms.
  • Subscribe to our mailing list.
  • Participate in our events, where photographs or recordings may be taken.
  • Communicate with us by phone, email, social media, or our website.

3. Why we collect information

We use your information to:

  • Confirm and manage bookings.
  • Provide safe, inclusive, and enjoyable experiences.
  • Communicate with you before and after an event.
  • Comply with insurance, safety, and legal requirements.
  • Share updates and offers (you may opt out anytime).
  • Promote Nature Ritual events and experiences (including through use of photographs or recordings).

4. Disclosure of information

We do not sell or rent your personal information. We may disclose personal information to:

  • Service providers such as ticketing, waiver, and payment platforms.
  • Emergency services if needed for your health and safety.
  • Regulators or insurers if required by law, park permit conditions, or insurance obligations.

Some third-party providers may store data outside Australia; where this occurs, we take steps to ensure your information is managed securely and in line with Privacy Act and Australian privacy principles.

Currently, Nature Ritual and its third party providers do not make any usual disclosures outside of Australia.

5. Photography and media

  • We may take photographs or video recordings during events and retreats. These may be used for promotional, marketing, or educational purposes (e.g. on our website, social media, newsletters, or printed materials).
  • We will always aim to respect your privacy and comfort. If you do not wish to appear in photos or recordings, please let us know before or during the event.
  • You may request that we remove or stop using a photo of you at any time, and we will take reasonable steps to meet such a request.

6. Storage and security

We take reasonable steps to protect your information from misuse, loss, or unauthorised access. Personal information stored securely and only accessed by authorised staff when necessary.

7. Access, correction and complaints 

You may request access to the personal information we hold about you, or ask us to correct it if it is inaccurate or incomplete.

You may also make a privacy complaint about our handling of your personal information. 

Please contact us using the details below.

8. Marketing

With your consent, we may send you updates about retreats, hikes, and events. You can opt out of these communications at any time through the unsubscribe facility contained within the marketing communications we send you or requesting removal by contacting us through the details below. 

9. Website and cookies

Our website may use cookies or analytics to improve your experience. You can manage cookies through your browser settings.

10. Changes to this policy

We may update this Privacy Policy from time to time. The most current version will always be available on our online waiver.

11. Contact us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact us:

Nature Ritual

Email: hello@lotuswoodrow.com

Phone:0491 103 872

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This waiver is from our insurer Affinity Insurance Brokers.

Name of Provider: Lotus Woodrow TA Nature Ritual

Phone of Provider: 0491 103 872

Email of Provider: hello@lotuswoodrow.com

Address of Provider: 327 Nolans Rd, Stokers Siding NSW 2484




Review Privacy Policy

The following pages affect your legal rights and obligations. Please read these carefully and only sign if you fully understand their contents. For Participants under 18 years of age, these documents must be completed by a parent or legal guardian.

Description of Activities: Bushwalking, hiking, yoga, meditation, breathwork, overnight camping, retreats, training and mentoring programs

Risk Warning

I am aware that by my participation in any activities arranged by the Provider, certain risks or dangers may occur which could include:

  • Physical, bodily or psychological injury or death.
  • Physical exertion to which I am not accustomed.
  • Failure of equipment or use of inadequate equipment.
  • There may be no or inadequate facilities for treatment or transport to treatment if I am injured.
  • The conditions in which the activities are conducted may vary without warning.
  • I may cause injury to other persons and/or other persons may cause injury to me.
  • I may be injured or die due to the negligence, breach of contract or breach of statutory duty or guarantee of the provider.

I acknowledge that the activities are being undertaken for the purposes of recreation, enjoyment or leisure, and involve a significant degree of risk of physical harm. 

I acknowledge that the Activity may be undertaken with one or more other persons as part of a group and that the Provider is not liable for the actions of other participants in the group activity.

By signing below, I acknowledge, agree and understand that the risks associated with the Activities and/or recreational services have been explained to me. I undertake any such risk voluntarily and at my own risk.  

I acknowledge that the risk warning above constitutes a “risk warning” in accordance with the Civil Liability Act 2002 (NSW) and the Civil Liability Act 2002 (WA).

Participant’s Warranties 

I agree to abide by any of the Provider’s rules, and any direction or instruction given to me by the Provider during the course of the Activities. I agree to use and/or wear any equipment given to me by the Provider.

I declare that I am medically and physically fit and able to participate in the Activities. I acknowledge that I must, and agree that I will, disclose any pre-existing medical or other condition, injury or concern that may affect the risk that either I or any other person will suffer injury, loss or damage during the course of the Activities and notify the Provider of any injuries, illness or concerns that may arise during the Activity. I will not engage in any reckless, negligent or foolish behaviour or any other behaviour that is likely to cause injury to me, any other participant or person.

I agree that if I suffer any injury or illness, the Provider may provide evacuation, first aid and/or medical treatment at my expense and that my acceptance of these terms and conditions constitutes my consent to such evacuation, first aid and/or medical treatment.

I declare that I have not consumed any alcohol or mind altering substance, or medication that may impact my judgement or physical capacity, before or at the time of engaging in the Activities.

Exclusion of liability 

I agree to and unconditionally release, waive, discharge and forever hold harmless, the Provider or any of its employees, agents, directors or officers, from any claims as a result of any personal injury sustained, whether caused by the Provider’s negligent act or wilful act or omission, breach of contract, breach of statutory duty, error, or otherwise in connection with or arising out of the Activities.

I agree that the Provider will not be liable for any claims for personal injury that may be brought against it as a result of or in connection with any act, omission, default, failure or error on the part of the Provider, and agree to indemnify and keep indemnified the Provider in respect of any such claims. 

Waiver

It is possible for a supplier of recreational services to ask you to agree that the statutory guarantees under the Australian Consumer Law (which is schedule 2 to the Competition and Consumer Act 2010 (Cth)) do not apply to you. If you sign this form, you will be agreeing that your rights (or the rights of a person for whom or on whose behalf you are acquiring the services) to sue the Provider in relation to the Provider’s services or the activities that you undertake because the services or activities provided were not in accordance with the guarantees are excluded, restricted or modified as set out below.

For Queensland, New South Wales, Western Australia, Tasmania, Northern Territory and Australian Capital Territory and Commonwealth

By signing this form, you agree that the liability of the Provider in relation to the activities (as defined by the Competition and Consumer Act 2010 (Cth), the Consumer Affairs and Fair Trading Act (NT) and the Australian Consumer Law) and recreational activities (as defined by the Civil Liability Act 2002 (NSW) and the Civil Liability Act 2002 (WA)) for any:

  1. Deaths;
  2. Physical or mental injuries (including the aggravation, acceleration or recurrence of such an injury);
  3. The contraction, aggravation or acceleration of a disease;
  4. The coming into existence, the aggravation, acceleration or recurrence of any other condition, circumstance, occurrence, activity, form of behaviour, course of conduct or state of affairs in relation to an individual:
  5. That is or may be harmful or disadvantageous to you or the community; or
  6. That may result in harm or disadvantage to you or community;

That may be suffered by you (or a person for whom or on whose behalf you are acquiring the services) resulting from the supply of the recreational services or recreational activities is excluded.

You acknowledge and agree that the above provision operates to exclude the liability of the Provider as a result of a breach of an express or implied warranty that the recreational services will be rendered with reasonable care and skill in accordance with section 5J of the Civil Liability Act 2002 (WA)and section 5N of the Civil Liability Act 2002 (NSW).

For South Australia

Exclusion, restriction or modification of rights under the Australian Consumer Law (SA)

Your rights:

Under sections 60 and 61 of the Australian Consumer Law (SA), if a person in trade or commerce supplies you with services (including recreational services), there is—

  • A statutory guarantee that those services will be rendered with due care and skill; and
  • A statutory guarantee that those services, and any product resulting from those services, will be reasonably fit for the purpose for which the services are being acquired (as long as that purpose is made known to the supplier); and
  • A statutory guarantee that those services, and any product resulting from those services, will be of such a nature, and quality, state or condition, that they might reasonably be expected to achieve the result that the consumer wishes to achieve (as long as that wish is made known to the supplier or a person with whom negotiations have been conducted in relation to the acquisition of the services).

Excluding, restricting or modifying your rights:

Under section 42 of the Fair Trading Act 1987, the supplier of recreational services is entitled to ask you to agree to exclude, restrict or modify his or her liability for any personal injury suffered by you or another person for whom or on whose behalf you are acquiring the services (a third party consumer). 

If you sign this form, you will be agreeing to exclude, restrict or modify the supplier's liability with the result that compensation may not be payable if you or the third party consumer suffer personal injury.

Important

You do not have to agree to exclude, restrict or modify your rights by signing this form. The supplier may refuse to provide you with the services if you do not agree to exclude, restrict or modify your rights by signing this form. Even if you sign this form, you may still have further legal rights against the supplier. 

A child under the age of 18 cannot legally agree to exclude, restrict or modify his or her rights. A parent or guardian of a child who acquires recreational services for the child cannot legally agree to exclude, restrict or modify the child's rights.

Agreement to exclude, restrict or modify your rights:

I agree that the liability of Lotus Woodrow ta Nature Ritual [the Provider] for any personal injury that may result from the supply of the recreational services that may be suffered by me (or a person for whom or on whose behalf I am acquiring the services) is excluded. 

Further information:

Further information about your rights can be found at www.ocba.sa.gov.au

For Victoria

Warning under the Australian Consumer LawAndFair Trading Act 2012 (Vic)

Under the Australian Consumer Law (Victoria), several statutory guarantees apply to the supply of certain goods and services. These guarantees mean that the supplier named on this form is required to ensure that the recreational services it supplies to you—

  • Are rendered with due care and skill; and
  • Are reasonably fit for any purpose which you, either expressly or by implication, make known to the supplier; and
  • Might reasonably be expected to achieve any result you have made known to the supplier.

Under section 22 of the Australian Consumer Law and Fair Trading Act 2012, the supplier is entitled to ask you to agree that these statutory guarantees do not apply to you. If you sign this form, you will be agreeing that your rights to sue the supplier under the Australian Consumer Law and Fair Trading Act 2012 if you are killed or injured because the services provided were not in accordance with these guarantees, are excluded, restricted or modified in the way set out in this form.

NOTE: The change to your rights, as set out in this form, does not apply if your death or injury is due to gross negligence on the supplier's part. Gross negligence, in relation to an act or omission, means doing the act or omitting to do an act with reckless disregard, with or without consciousness, for the consequences of the act or omission. See regulation 5 of the Australian Consumer Law and Fair Trading Regulations 2012 and section 22(3)(b) of the Australian Consumer Law and Fair Trading Act 2012.

Agreement to exclude, restrict or modify your rights:

I agree that the liability of the Provider for any personal injury that may result from the supply of the recreational services that may be suffered by me (or a person for whom or on whose behalf I am acquiring the services) is excluded. 

Footnotes:

1.  Activities includes all activities and services ancillary to or associated with the named Activity, both before and after the Activity, including transportation to and from the location of the Activity whether provided by the Provider or not, briefings, inductions, training, and the provision of information in all manuals, safety guidelines and other documentation provided to or made available to the Participant with respect to the Activity, familarisation with clothing or equipment and methods of operation of equipment and the wearing and removal of any clothing or equipment associated with the Activity. Unless otherwise specified, a reference to an Activity is a reference to a recreational service or a recreational activity as defined in relevant legislation referred to herein.

 2. Recreational services are services that consist of participation in—

  • a sporting activity or similar leisure-time pursuit; or
  • any other activity that involves a significant degree of physical exertion or risk and is undertaken for the purposes of recreation, enjoyment or leisure.

3. Personal injury is bodily injury and includes mental and nervous shock and death.

Declaration and Signature

I have read carefully and understand this risk warning and waiver of liability and sign it feely and voluntarily without inducement of any kind. 

I Agree

June 20, 2026

Please select who will be participating...
AdultMinor
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First Participant's Name
First Name*
Middle Name
Last Name*
Phone*
First Participant's Date of Birth*
Date of Birth
Home Address
Home address *
First Participant's Signature*
Parent or Guardian's Email Address
Email*
Confirm Email*
Check to receive information, news, and discounts by e-mail.
Your Medical Information
Do you have any pre-existing medical or other conditions that may affect or risk any other persons or myself?*
No
Yes - please tick all that apply below
Please tick all that apply to you:
Asthma
Heart Condition
Allergic Reactions
Diabetes
Blood Condition
Recent Injury
Epilepsy/Fits
Pregnancy
Fainting
Dizziness
Blackouts
Migraines
Disability
Uneven Pupils
Back Injury
Medications
Other (specified below)
Other: Please specify
Do you take any medications? (including Asthma Inhaler, Epipen etc)*
No
Yes
If yes, please specify:
Do you have any allergies? (e.g. food, medications, other)*
No
Yes
If yes, please specify:
If yes, what are the signs, symptoms and treatment required?
Do you have any dietary needs or preferences?*
No
Yes
If yes, please specify:
Your Emergency Contact
Emergency Contact First Name: *
Emergency Contact Surname: *
Emergency Contact Relationship to You: *
Emergency Contact Mobile Number: *
Consent To Medical Attention
I authorise the instructor in charge to administer first aid and call an ambulance. I agree to bear any cost thereby incurred. *
Yes I agree

This is to certify that I, as a parent/guardian with legal responsibility for the Participant, acknowledge, understand and accept all of the above and consent to his/her release as provided above. I release and agree to indemnify and hold harmless the Provider from any and all liabilities arising from my minor child’s involvement or participation in the Activities and/or recreational services, even if arising from the negligence of the Provider.



By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name
First Name*
Middle Name
Last Name*
Phone*
Parent or Guardian's Date of Birth*
Date of Birth
Home Address
Home address *
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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