PRIVACY POLICY - YMCA Plymouth

This policy covers:

• the types of information we collect about you
• how we collect and use it
• who we might share it with
• the steps we’ll take to make sure it stays private and secure
• the rights to your information

More information:
If you have any concerns regarding data that we hold or that you think we might hold then please let us know. We take storage of all data seriously. Please contact our Support Services Director – Vic Hibbert on 01752-761004

Who we are:
YMCA Plymouth is a Charity operating as a Limited Company. We are affiliated to YMCA England. Our Head Office is based at Honicknowle Lane, Honicknowle, Plymouth PL5 3NG YMCA Plymouth is the ‘data controller’ for the information in this overview. This means we are responsible for deciding how we use your information.

The information we collect:
The information we collect comes directly from you. This could be:
• When you donate on line or in person and complete a gift aid form
• Register online for a class
• Book into our gym
• Use our facility
• Take part in a sponsored event
• Book a holiday club place
• Register as a student at Discovery College

This list is not exhaustive.

YMCA Plymouth may receive personal information about you, such as your name, address, telephone number, email address, debit/credit card or direct debit details.

How we will use your information:
We will only collect your information to provide any products and services you have requested. We will only use your information where we are allowed to by law. e.g. carrying out an agreement we have with you, fulfilling an obligation because we have a legitimate business interest or where you agree to it.

Who we can share your information with:
We will not share your information with third parties unless you have given explicit consent to do so or it is essential to completing the transaction you have undertaken with us.

How long we will keep your information:
The length of time we will retain your data will vary according to what the interaction was with us. We will adhere to a data retention policy and timetable and ensure that all data no longer required is destroyed in a safe manner. Your data will be stored safely.

Your rights:
You have a number of rights relating to your information. e.g. to see what we hold and to update incorrect or incomplete details, to object to or restrict processing of it, to make a complaint etc. Please contact the Data Protection Lead as referred to above for more information

YMCA PLYMOUTH |  Registered No. 3426094 | Registered Charity No. 1066919 | VAT No. GB143989820 

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8.2.5 Holiday Club - Fit & Fed

Provisional Booking Form



Review YMCA Plymouth Privacy Policy

Important:

  • This form is only for children eligible as part of the 'Fit & Fed' programme.

  • Eligible children include:
  • Free School Meal Benefit
  •  
  • One child can only book a maximum of 16 days free as part of the programme (additionally days must be paid as per our usual Holiday Club rates)
  • If your child is not one of the categories above, please go back and complete our regular Holiday Club booking form. Your eligibility will be verified with the school stated on the form. For more information, telephone us on 01752 201918 or email: info@ymcaplymouth.org.uk.​
  • Holiday club is only open to children aged 8-16. We cannot accept bookings for children above or below this age range.
  • Funded spaces part of 'Fit & Fed' is limited and subject to availability. This form is only provisional and we will contact you to confirm your place as soon as possible. Last-minute bookings are not guaranteed to be confirmed so please book as soon as possible.


Please select who will be participating... (Please note they MUST be at least aged 8 at the start of the club)
Minor(s)
1 Minor2 Minors3 Minors4 Minors5 MinorsMore Minors6 Minors7 Minors8 Minors9 Minors10 Minors
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First Children's Name

First Name*

Middle Name

Last Name*

Phone*
First Children's Date of Birth*
First Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
First Children's Signature*
Second Children's Name

First Name*

Middle Name

Last Name*
Second Children's Date of Birth*
Second Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Third Children's Name

First Name*

Middle Name

Last Name*
Third Children's Date of Birth*
Third Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Fourth Children's Name

First Name*

Middle Name

Last Name*
Fourth Children's Date of Birth*
Fourth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Fifth Children's Name

First Name*

Middle Name

Last Name*
Fifth Children's Date of Birth*
Fifth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Sixth Children's Name

First Name*

Middle Name

Last Name*
Sixth Children's Date of Birth*
Sixth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Seventh Children's Name

First Name*

Middle Name

Last Name*
Seventh Children's Date of Birth*
Seventh Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Eighth Children's Name

First Name*

Middle Name

Last Name*
Eighth Children's Date of Birth*
Eighth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Ninth Children's Name

First Name*

Middle Name

Last Name*
Ninth Children's Date of Birth*
Ninth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Tenth Children's Name

First Name*

Middle Name

Last Name*
Tenth Children's Date of Birth*
Tenth Children's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Children's Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*
Check to receive information, news, and discounts by e-mail.
Your signed waiver will be sent to the email address provided here and is available for download for three days via URL attachment.
Emergency Contact

First Name*

Last Name*

Emergency Contact's Phone Number*
Funded Child Category

To be eligible for a free funded space on our Holiday Club your Child/Children must fall within one of the categories below.

If your child is not in receipt of the relevant benefit or recognised as being in one of these categories, they must book as part of our regular non-funded spaces. The registration form for our non-funded spaces can be found at www.ymcaplymouth.org.uk/holidayclub

Funded Child Category
Free School Meal Benefit
EHCP
Looked-after child
Refugee or Asylum Seeker
Young carer

HAF Code

Each eligible child will require a Fit and Fed code and your children will have received this on their invitation letter sent by Plymouth City Council. You can check Fit and Fed codes at the PCC online eligibility checker found at: www.plymouth.gov.uk/fitandfed. If a child is not on benefit-related free school meals a code may not be automatically generated and the Sports Development Unit may need to generate a code - you can contact them at: getactive@plymouthactive.co.uk



HAF CODE *
Holiday Club Sessions

Please select the sessions you would like to book below

Multi-Activity

Time:

9.30am-3.30am

Trip

Time:

8.00pm-5.30pm

Please note: Limited days only due to being booked up very quickly - Further availability may be available when booking our standard club spaces at £17 per child. To book these and see availability please fill out our standard club form found on our website

Medical Declaration
I agree that in case of an emergency, attempts will be made to contact me at the telephone number on this form. In the event that I cannot be contacted, I give consent for YMCA Plymouth to authorise urgent medical treatment by a qualified person as necessary on my behalf. I understand that it is my responsibility to inform YMCA Plymouth in writing of any change to this information.
Photo Consent

Occasionally we may take official photographs during sessions to help promote our work. These photos may be used on YMCA Plymouth's social media, printed materials, website, press publications.

You can ask for consent to be removed at any time by calling 01752 201918 or emailing enquires@ymcaplymouth.org.uk.

I consent to my child/children's photo being taken and used for the purposes indicated above. (if applicable)*
Yes
No
Parent(s) or legal guardian(s) must sign for any child and agree that they and the child are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Middle Name

Last Name*

Relationship*

Phone*
Parent or Guardian's Date of Birth*
Parent or Guardian's Details

Please state any special requirments such as a disability, allergies, medication or dietary requirements. *

Child's School *
Parent or Guardian's Signature*
Data Consent - GDPR*
 I consent to YMCA Plymouth retaining the information given on this form to enable them to carry out the transaction or deliver a business function. This information will not be shared with anyone else unless I have given specific permission to do so or unless it is necessary to undertake the transaction or work requested.


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