BIRTHDAY PARTY AGREEMENT
June 6, 2023
Thank you for choosing to host your special occasion at Kidspace Children’s Museum. This agreement documents the terms, conditions, and campus rules that allow govern birthday parties at Kidspace Children’s Museum. Please read it carefully. If you have any questions, please contact email@example.com before signing.
By signing this agreement, you accept its terms and agree that you and your guests will abide by Kidspace’s campus rules and guest code of conduct.
As the Party Host, you agree to be the primary point of contact for this party and you agree to be responsible for paying all associated costs.
Party Date and Time
Your party date and start time are listed on your invoice. Your party reservation runs for two hours from the indicated start time. The Party Host will have access to the party area 30 minutes prior to your party start time. After your party ends, you will have 30 minutes to remove your items from the party area, after which time your group will no longer have access to the space and the next group may arrive.
Your party reservation includes private access to a specific party area at a specific time, both of which are listed on your invoice. Each party area has a specific maximum occupancy. Guests above the stated occupancy limit cannot be accommodated and will be asked to leave the party area.
Your party area includes Kidspace admission for a set number of guests. Your invoice lists the number of guests included. Your party must include one adult (age 18 or over) for every 5 children.
Access to the Party Area
The Party Host will have access to the party area 30 minutes prior to the party start time. During the set-up time, Kidspace staff members may be preparing the space for your party activities. Party guests are not permitted in the party area until the scheduled party time.
Party add-ons are limited to the number of guests listed on your invoice.
You may order catering directly through Bean Sprouts, Kidspace’s preferred caterer, by emailing them at firstname.lastname@example.org or by calling (626) 460-8830.
You are welcome to bring your own food, but Kidspace cannot provide refrigeration. Alcohol, glass, open flames, and cooking on site are not permitted. Should you choose to bring your own food you are responsible for set-up, boxing, and cleaning within the allotted party time as well as using your own to-go containers when clearing the food.
Kidspace Facilitators do not handle food except during cake time.
Outside vendors, such as photographers, party planners, or entertainers must be approved in advance by Kidspace. Once approved, vendors must provide insurance which meets Kidspace requirements. Kidspace can provide a list of pre-approved party vendors upon request. Unapproved vendors who arrive the day of the party will not be admitted.
You are welcome to bring décor, however there is limited time prior to the party start time for decorating. Your décor may not be taped to the walls, floor, or ceiling, and walkways may not be obstructed.
Piñatas, trick candles, firecracker candles, balloon arches, pretend weaponry, water balloons, and outside furniture are not allowed. Helium balloons must be weighted. The Party Host is responsible for clearing the party area of all décor prior to the end of the party.
Loading and Unloading
Kidspace will provide you with one dedicated parking spot for loading and unloading outside of our gates. Because the City of Pasadena does not permit parking on the roads in front of Kidspace, you will be asked to relocate your car to Rose Bowl Lot I when you are not loading or unloading. Our party facilitator will meet the Party Host in the loading area and assist with moving items into the Party Area.
You and your guests may park in Rose Bowl Lot I. Lot I is free and generally has ample available space. However, it is first come, first served, and Kidspace cannot guarantee spaces for every guest.
You and your guests are welcome to arrive early and enjoy Kidspace. Guests cannot be admitted to the Party Area before your reserved time. Additionally, we recommend that the Party Host be present when guests arrive. Kidspace cannot be responsible for identifying guests on your list if you are not present.
After the Party
Following your reserved time in the Party Area you and your guests are welcome to enjoy the day at Kidspace for the rest of our operating hours.
Kidspace Campus Rules
You and your guests agree to abide by Kidspace campus rules and code of conduct as follows:
- Kidspace Children’s Museum reserves the right to refuse service and/or access, onsite and online, to any individuals disregarding Kidspace policies or disrespectful of Kidspace guests, staff, exhibits or property.
- All guests must comply with safety policies and staff instructions. We expect guests to respect Kidspace staff and other visitors. Kidspace will not tolerate inappropriate behavior or abusive, demeaning, foul, or harassing language. Failure to comply with these policies may result in immediate removal from campus and/or revocation of membership without refund.
- No alcohol, smoking, vaping, tobacco, or cannabis products of any kind are permitted on the museum campus or in Brookside Park per City of Pasadena regulations.
- Firearms, knives, or weapons of any kind are prohibited.
- Shoes must be worn in all areas of the museum, including water areas.
- Kidspace staff or authorized representatives may photograph or otherwise record the image and/or voice of guests and use the same for any purpose without compensation.
- The Kidspace campus is monitored by security cameras.
- Kidspace is not responsible for loss or damage of belongings or property.
- We reserve the right to prohibit any guest activity that we determine may be harmful or disruptive at any time.
Payment is due upon receipt of our invoice. Reservations are not complete until payment is received.
Rain or Weather Adjustments
In some circumstances, weather may require us to relocate your party to another area of Kidspace. Should this occur, we will refund any difference in price based on the cost of the new Party Area.
Cancellations and Refunds
You may cancel or reschedule up to 15 days prior to your event. If you request a refund, a $75 processing fee will apply. We cannot refund or reschedule parties within 14 days of the party date. No shows that result in unused admissions, add-ons, or other party expenses are non-refundable.