International Va'a Federation 2025 World Distance Championship Athlete Declaration

I understand and accept that my participation in the 2025 IVF World Distance Championships – Niteroi, Brazil called hereinafter “the EVENT” is subject to my acceptance of the following terms and conditions:

1. IVF Rules, Regulations and Procedures: I agree to be bound by and comply with all International Va'a Federation (IVF) rules, regulations and procedures, as well as their amendments, applicable in connection with the EVENT, including the IVF Code of Conduct (https://www.ivfiv.org/code-of-conduct.html). I, therefore, agree to be submitted to such rules, regulations, and procedures and to the jurisdiction of the bodies, which are in charge of applying them or in respect of any issue arising in connection with my participation in the EVENT.

2. Doping Control Authorisation: Upon request by IVF, or its authorised designees, I notably agree to submit to, and participate in, anti-doping control at any time, during the EVENT and to fully comply with the IVF Doping Regulations DC, as well as the doping control procedures.

3. Use of image, name and likeness: I understand and accept that IVF and /or the EVENT Organising Committee (or any third party acting on behalf or with the authorisation of such aforementioned parties for the purposes contemplated herein may:

(i) film, photograph or otherwise record and use my name, likeness, appearance, voice and actions during and in connection with the EVENT and to use the material thus created in perpetuity and on a worldwide territory by any and all means for the promotion of IVF and any of the IVF events or other IVF activities;

(ii) without limitation to the foregoing, broadcast, transmit, publicise, disseminate or otherwise exploit the material thus created in whole or in part, on a live or non-live basis, in any and all media and/or technical support (whether existing at the present time or not) for any purpose linked with the audiovisual coverage of the EVENT for any and all territories in the world.

Furthermore, I hereby understand and accept that any exploitation shall be without charge and without any requirement for further consent, approval or waiver. I hereby grant a non-exclusive royalty-free licence to the above mentioned parties in respect of any and all rights reasonably required in respect of the exploitation as described above.

In addition, I agree to be available during the EVENT for TV/radio interviews, press photo sessions and press conferences, in front of IVF or Event Host official backdrop as applicable.

4. Permission of Photo Use: I agree that IVF or the EVENT Organising Committee may use my photo, provided as a part of my official entry, for the use on an EVENT accreditation card, as well as for an athlete profile to be offered to any person concerned with, or displayed during the EVENT or any other IVF event or activity.

5. Declaration of Fitness: I am fully aware and conscious that participation in competitions requires good health condition and a high level of physical fitness. I acknowledge that I am personally and solely responsible to ensure that my health is not detrimentally affected and that I do have the required level of training and fitness to participate in the EVENT. By participating in the EVENT, I confirm that I consider to be in an appropriate and suitable health condition and that I have not received any information, including without limitation, advice by a physician or another person, that my health might be negatively affected or my level of fitness not be sufficient to participate in the EVENT. I hereby agree to waive any and all liability, release and hold harmless the Confedera o Brasileira de Va'a Association, as per section 12 to this waiver, for any and all consequences directly or indirectly related to my Declaration of Fitness herein

6. Swimming Ability: I declare that I can swim 50 metres and I know that I must wear a PFD while paddling in Brazil.

7. Declaration of Travel Insurance:  i declare that I have medical coverage while in Brazil and during travelling to and from the EVENT that covers me for the entire duration of the EVENT and for all risks associated with participation in the EVENT (Required for non-Brazil Residence only).

8. Acknowledgement of Risks: I am fully aware and conscious of the potential risks involved in competition activities, be it during training or during the actual EVENT. I know and accept that when I engage in competitive activities, my physical integrity and, in extreme cases, even my life may be endangered. I acknowledge that it is my sole personal responsibility to assess, and seek professional/medical advice as needed, whether any competition or training for competition or any other activity reasonably required for my participation at the EVENT. I hereby agree to waive any and all liability, release and hold harmless the Confedera o Brasileira de Va'a Association, as per section 12 to this waiver, for any and all consequences resulting in, directly or indirectly, related to my Declaration of Fitness herein.

9. Personal Data: In respect of information about myself (“Personal Data”), I agree:

• To my Personal Data being collected by IVF and the EVENT Organising Committee and to such data being stored and used by IVF), and, where necessary, third parties, for the purposes of, and to the extent necessary in relation to, facilitating my participation in, and/or organising, the EVENT, always in compliance with the Brazil LGPD (General Personal Data Protection);
• That IVF and other third parties, including law enforcement and border services agencies, may collect, store, process, share or disclose amongst themselves and with third parties my Personal Data for the purposes of investigating and/or prosecuting breaches of any of the relevant provisions of the IVF Rules, the World Anti-Doping Code and the WADA International Standards (for example, breaches of anti-doping rules);
• To the collection, use and storage of Personal Data and statistics in IVF-approved research projects (for example, athlete biographies, questionnaires, filming, measures, medical encounters etc); and
• To my Personal Data being used in any other way to which I provide my express consent to IVF.

10. Changes and Cancellation: I understand that the IVF or Host may change or cancel or postpone the Event at any stage in the case of safety concerns, bad weather, equipment failure or otherwise. I understand that entry fees are non-refundable.

11. Validity: The terms and conditions set forth above supersede any prior terms and conditions. They shall remain effective for as long as I participate in the EVENT unless otherwise specified in this Declaration Form. They shall also be binding on my heirs, successors, beneficiaries, next of kin or assigns who might pursue any legal action in connection with the same.

12. Waiver Liability:

I AGREE TO THIS WAIVER OF LIABILITY in favor of Confedera o Brasileira de Va'a Association, the IVF and /or the EVENT Organising Committee, their officers, committee members, coaches, agents, volunteers, employees, members or representatives. I understand that va’a involves certain dangers, not all of which can be listed here. Whilst every effort will be taken to ensure member and participant safety, accidents can happen. I am not relying on any oral or written statements made by the IVF and /or the EVENT Organising Committee or their agents, whether in individual conversations, brochures or advertisements to lead me to become involved in this program on any basis other than my assumption of the risks involved. I accept all of the risks and the possibility of personal injury, disability, accident, illness, death, property damage and loss resulting from my involvement with the event. I also further indemnify the IVF and /or the EVENT Organising Committee against any loss of or damage to my personal property while at the EVENT. I release and hold harmless IVF and /or the EVENT Organising Committee and their officers, committee members, coaches, guides, agents, volunteers, employees, members or representatives from any and all liability for any personal injury, death, disability, accident, illness, property damage or loss I may suffer as a result of my participation in the EVENT for any cause whatsoever (excluding gross negligence and willful misconduct) on the part the IVF and /or the EVENT Organising Committee, their officers, committee members, coaches, agents, volunteers, employees, members or representatives. I will indemnify the above mentioned persons and the IVF and /or the EVENT Organising Committee from any and all liabilities and expenses (including reasonable legal and professional fees) or claims made by other individuals or entities as a result of any of my or my child’s actions during the EVENT.

I confirm that I have read this agreement before signing that I understand it and that it will be binding, not only to me but also my heirs, next of kin, executors, administrators, successors and assigns.

I agree that even though I may not live in Brazil the laws of the country of Brazil irrevocably govern this waiver and will be enforceable in the exclusive jurisdiction of the courts of the Brazil.