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This Club Rental Agreement ("Agreement") is made between Club Joyful LLC ("Club Owner/Operator" or “the Club”) and the undersigned party ("Renter"). By signing this Agreement, the Renter agrees to the following terms and conditions.

1. Club Rental

Renter is granted the right to use designated space at Club Joyful for a private event for personal, non-commercial purposes.

Maximum Capacity & Guest Count

Renter agrees that the total number of guests (including adults, children, and vendors) shall not exceed 100 persons, which is the maximum occupancy permitted for the space.

Club Joyful reserves the right to deny entry or stop the event if capacity limits are exceeded.

Renter must provide an estimated guest count at least 14 days prior to the event and notify the Club of any changes.

2. Fees & Payment Terms

Payment is due in two installments: 50% at the time of booking and the remaining balance 3 days prior to the event. Bookings made less than 30 days before the event require full payment at the time of booking.

Payments may be made by credit card (subject to a 2% processing fee) or via Zelle at erika@clubjoyful.com with no additional fee. A credit card must be kept on file to cover any potential damages or incidentals.

3. Permitted Use & Restrictions

Renter may not bring on property items that may cause physical harm to guests, staff, or damage to the property itself, or require extreme cleaning, including but not limited to sticks, clubs, bats, rackets, confetti, hay and slime.

If Renter requires amplified music for a live band or DJ, Renter must first communicate these requirements to the Club in advance of signing the agreement. Amplified music is permitted in compliance with local noise ordinances. Amplified sound is not allowed at the Club after 9 PM.

4. Approved Vendors

Club Joyful maintains a list of Approved Vendors who meet the Club’s standards for safety, professionalism, and insurance. Only vendors from this list are permitted to provide services on the property unless otherwise approved in writing by the Club.

If the Renter wishes to use any vendor not on the Approved Vendors list—including but not limited to caterers, entertainers, rental companies, decorators, florists, photographers, or activity providers—the Renter must provide written notice to the Club in advance of the event.

Upon receiving this notice, the Club will review and investigate the proposed vendor and will inform the Renter in writing whether the vendor is approved.

Renter acknowledges that unapproved vendors are not permitted to operate on Club property under any circumstances.

5. Supervision of Minors

All minors must be supervised by a parent or legal guardian on Club property at all times. Club Joyful is not a drop-off facility.

6. Setup, Deliveries & Cleanup

The Renter is allotted one hour before and 30 minutes after the event for setup and cleanup. All setup, rental deliveries, and drop-offs must occur within this timeframe.

Additional setup or cleanup time may be arranged at a rate of $100 per hour.

All guests, gifts, food, and event materials must be fully removed from the property within 30 minutes after the event ends, or overtime charges of $100 per hour will apply.

The Renter is responsible for leaving the Club in the same condition it was provided. All personal items, decorations, and trash must be removed at the end of the event.

No hay bales, confetti, slime, silly string, or other small decorative materials are permitted. If used, the Club will charge a mandatory $300 cleaning fee.

7. Parking Lot Use & Restrictions

The Renter agrees that no structures of any kind may be placed in the parking lot, including but not limited to tents, canopies, cars used as installations, trailers, photo booths, inflatables, carts, vendor setups, or any temporary build-outs.

The parking lot must remain fully open and unobstructed at all times for required on-site parking.

Renter acknowledges that blocking, reducing, or limiting the available parking constitutes a change of use under local regulations and is strictly prohibited.

Any use of the parking lot beyond its intended purpose must receive prior written approval from the Club, which may be denied at the Club’s sole discretion.

8. Damage to Property & Required Insurance

Renter’s credit card will be kept on file for any excessive cleaning or damages incurred during the event. While a normal level of mess is expected during celebrations, anything beyond typical cleanup will result in an additional cleaning fee.

Renter assumes full responsibility and agrees to compensate the Club for any damage caused to the physical property, professional equipment, or shop merchandise during the event, including damage caused by guests or vendors. Club Joyful is not liable for damage caused by third-party vendors during your event, even if the Club was the hiring party.

9. Required Event Liability Insurance

Renter agrees to obtain and maintain day-of Special Event Liability Insurance for the event, naming Club Joyful LLC, 2121 Lincoln Blvd, Venice CA 90291 as an additional insured.

A valid Certificate of Insurance (“COI”) must be provided to the Club no later than 14 days prior to the event date.

If the COI is not received by this deadline, the event may not take place, no exceptions, and no refunds will be issued.

Renter further agrees that any third-party vendors providing entertainment or equipment (including but not limited to entertainers, caterers, bounce houses, inflatables, or play structures) must maintain their own insurance coverage and provide proof upon request.

10. Indemnification & Liability Waiver

Renter agrees to indemnify, defend, and hold harmless Club Joyful, its owners, employees, contractors, and affiliates from any and all claims, liabilities, damages, losses, or costs arising out of or related to the event, including but not limited to injury, illness, or property damage sustained by the Renter, guests, or third parties.

Renter acknowledges that participation in certain activities, including but not limited to bounce houses, games, and interactive play, carries inherent risks of injury. By signing this Agreement, the Renter assumes full responsibility for the safety and supervision of all guests and participants and agrees that Club Joyful shall not be held liable for any injuries or accidents occurring on the property.

Renter further agrees to ensure that any third-party vendors providing entertainment or equipment (including bounce houses, inflatables, or play structures) maintain appropriate insurance coverage and are solely responsible for the safe setup, supervision, and operation of their equipment. 

11. Cancellation & Refund Policy

All deposits are non-refundable under any circumstances. Cancellation timelines and payments due are as follows:

  • More than 60 days before the event:
  • Deposit is forfeited.
  • No further payment is required.

  • Between 31 and 60 days before the event:
  • Deposit is forfeited.
  • Renter must pay 50% of the remaining balance.

  • 30 days or less before the event:
  • Deposit is forfeited.
  • Full remaining balance is due and payable.

  • Additional services (entertainers, staff, food, decor, etc.) are non-refundable regardless of cancellation date.

12. Weather Clause

Events cannot be canceled or rescheduled due to weather unless the Club is rendered unsafe or unusable. No refunds will be issued for weather-related cancellations.

Outdoor Covering & Tenting:

In the case of rain, Club Joyful owns three (3) 10x10 pop-up tents available for the Renter’s use free of charge, subject to availability.

The Renter acknowledges that any additional tenting or weather-related coverings beyond these tents is solely the Renter’s responsibility and at the Renter’s own cost. Renter understands that the cost for professional tenting typically ranges between $500 and $2,000, depending on the amount of outdoor space the Renter chooses to cover.

13. Photo Permission

Renter grants permission for photos and videos taken during the event to be used by Club Joyful for marketing and promotional purposes, including social media, digital content, and printed materials. To out of photo use you must provide written notice prior to the event.

14. Errors, Omissions & Liability

Club Joyful will make every reasonable effort to provide the services and amenities as outlined in this Agreement; however, the Club shall not be held liable for minor errors, omissions, scheduling adjustments, or circumstances beyond its control that do not materially affect the overall experience of the event.

Club Joyful occasionally contracts or recommends third-party vendors to provide entertainment, catering, or other event-related services. While these vendors are selected with care, Club Joyful is not responsible or liable for any failure, delay, or non-performance by third-party vendors, including but not limited to no-shows, service quality, or incomplete delivery of goods or services. Any disputes, damages, or claims arising from third-party vendors must be addressed directly between the Renter and the vendor.

In no event shall Club Joyful’s liability exceed the total amount paid under this Agreement, regardless of the cause or nature of any claim.

15. Governing Law

This Agreement shall be governed by the laws of California. Renter acknowledges that the Club is located adjacent to a residential neighborhood and that parking or noise complaints are possible and out of the Club’s control. This may result in a required reduction in volume or, in extreme cases, termination of the event. If such occurs, Renter agrees to comply with authorities, all laws and regulations, and with Club Joyful staff to remedy the situation. In the unlikely event the Renter is required to terminate the event due to excessive noise, unruly behavior, or neighborhood disturbances, no refunds will be provided.

16. Force Majeure

Neither party shall be held liable for failure to perform obligations under this Agreement if such failure results from events beyond their reasonable control, including but not limited to natural disasters, acts of government, pandemics  or other emergencies. In such cases, the Club may, at its discretion and subject to availability, reschedule the event, but no refunds will be issued.

By signing below, the Renter acknowledges that they have read, understood, and agree to all terms and conditions outlined in this Agreement.


First Participant's Name

First Name*

Last Name*

Phone*
First Participant's Age Acknowledgment*
First Participant's Date of Birth*
I certify that I am 18 years of age or older
First Participant's Signature*
Second Participant's Name

First Name*

Last Name*
Second Participant's Date of Birth*
Third Participant's Name

First Name*

Last Name*
Third Participant's Date of Birth*
Fourth Participant's Name

First Name*

Last Name*
Fourth Participant's Date of Birth*
Fifth Participant's Name

First Name*

Last Name*
Fifth Participant's Date of Birth*
Sixth Participant's Name

First Name*

Last Name*
Sixth Participant's Date of Birth*
Seventh Participant's Name

First Name*

Last Name*
Seventh Participant's Date of Birth*
Eighth Participant's Name

First Name*

Last Name*
Eighth Participant's Date of Birth*
Ninth Participant's Name

First Name*

Last Name*
Ninth Participant's Date of Birth*
Tenth Participant's Name

First Name*

Last Name*
Tenth Participant's Date of Birth*
Parent or Guardian's Email Address

Email*

Confirm Email*
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Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*

Phone*
Parent or Guardian's Age Acknowledgment*
Parent or Guardian's Date of Birth*
I certify that I am 18 years of age or older
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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