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Consent, Acknowledgement and Waiver

(Permission Slip)

WINTER 2025

VACATION CARE

7th to 21st July 2025

A.B.N. 64 385 249 440

Phone: 0468 481 604

Castle Cove Public School, Kendall Road, Castle Cove NSW 2069

Email: tkcteam@thekidscastle.com.au


I agree that a link to the relevant Risk Assessments for the activities (and for the other Vacation Care Program activities that are not incursions or excursions) has been forwarded to me by email for me to review before signing this Consent, Acknowledgement and Waiver. Copies are also available at the Centre for me to review.

The TKC Master Risk Control Plan referred to in each of the Risk Assessments is available on The Kids' Castle website.

(https://thekidscastle.com.au/about-tkc/policies-and-procedures/#risk-assessments).

I Agree

May 23, 2025

First Parent or Guardian's Name
First Name*
Last Name*
Phone*
First Parent or Guardian's Date of Birth*
Date of Birth
First Parent or Guardian's Signature*
Second Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Third Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Fourth Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Fifth Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Sixth Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Seventh Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Eighth Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Ninth Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth
Tenth Parent or Guardian's Name
First Name*
Last Name*
Parent or Guardian's Date of Birth*
Date of Birth

Photographs

Please note photographs will be taken by Centre staff during the school holiday period to be displayed at the Centre, in our newsletter and on our website.

I give permission for my child’s/children’s photograph to be taken and displayed at the Centre, in the Centre newsletter and on the Centre website.*
No
Yes

Face Painting and Hair Spraying

Face painting and Coloured Hair Spraying will be available during the school holiday period.

I am happy for my child/ren to go home with funny faces and crazy hair.

NO PERMISSION SLIP | NO PLAY

I give permission for my child/ren nominated below, to participate in the activities listed below (please tick the appropriate boxes):

MONDAY 7 JULY 2025: FLIPTASTIC GYMNASTICS (Incursion)

I understand that the children will participate in a mobile gymnastics program with a variety of gymnastics equipment including balance beams, mini trampolines, bars, and a 12 metre Air Track run by FIT N FUN ACADEMY at the CCPS School Hall. I am aware that centre is anticipating approximately 45-60 children for the incursion and that 3-4 TKC educators + 1 FIT N FUN ACADEMY instructor will be on duty along with an approved supervisor providing a child: staff ratio of approx. 1:15. I am aware that a risk assessment is available for viewing on the Kids’ Castle website.

TUESDAY 8 JULY 2025: PAINTING WITH PASSION (Day Camp)

I understand that the children will participate in a variety of art & painting activities at The Kids Castle centre. I am aware that centre is anticipating approximately 45-60 children for the day camp and that 3-4 TKC educators will be on duty along with an approved supervisor providing a child: staff ratio of 1:15. I am aware that a Master Risk Control Plan will be available for viewing at the Kids Castle Website.

WEDNESDAY 9 JULY 2025: SPACE IN VIRTUAL REALITY (Incursion)

I understand that the children will participate in an SPACE VIRTUAL REALITY WORKSHOP run by EDUCATION GROUP at the Kids’ Castle centre. Participants will be wearing virtual reality headsets. I am aware that centre is anticipating approximately 45-60 children for the incursion and that 3-4 TKC educators + 1 EDUCATION GROUP instructor will be on duty along with an approved supervisor providing a child: staff ratio of approx. 1:15. I am aware that a risk assessment is available for viewing on the Kids’ Castle website.

THURSDAY 10 JULY 2025: FOOD SAFARI (Day Camp)

I understand that the children will participate in a variety of cooking activities, and other indoor and outdoor activities at the Kids’ Castle centre. I am aware that the centre is anticipating approximately 45-60 children for the day camp and that 3-4 TKC educators will be on duty along with an approved supervisor providing a child: staff ratio of 1:15. I am aware that a Master Risk Control Plan will be available for viewing on the Kids’ Castle Website.

FRIDAY 11 JULY 2025: BUILD-A-BEAR (Day Camp)

I understand that the children will participate in building a stuffed toy at the Kids’ Castle centre. The materials are supplied by Stufflers and it cost $25 per toy (in addition to the session fee). I am aware that the centre is anticipating approximately 45-60 children for the day camp and that 3-4 TKC educators will be on duty along with an approved supervisor providing a child: staff ratio of 1:15. I am aware that a Master Risk Control Plan will be available for viewing on the Kids’ Castle Website.
I acknowledge that the total cost for this day is $100 per child, which includes $25 for the stuffed toy and $75 day camp fee

MONDAY 14 JULY 2025: MAKE IT MONDAY (Day Camp)

I understand that the children will participate in a variety of craft and construction activities at The Kids Castle centre. The children might be using tools such as badge making machine and hot glue gun under educator's supervision. I am aware that centre is anticipating approximately 45-60 children for the day camp and that 3-4 TKC educators will be on duty along with an approved supervisor providing a child: staff ratio of 1:15. I am aware that a Master Risk Control Plan will be available for viewing at the Kids Castle Website.

TUESDAY 15 JULY 2025: FEATURE CREATURES (Incursion)

I understand that the children will participate in animal encounter and activities run by Feature Creatures at The Kids Castle. I am aware that centre is anticipating approximately 45-60 children for the incursion and that 3-4 TKC educators + 1 incursion provider will be on duty along with an approved supervisor providing a child: staff ratio of approx. 1:15. I am aware that a risk assessment is available for viewing at the Kids Castle website.

WEDNESDAY 16 JULY 2025: ACTIVE KIDS (Day Camp)

I understand that the children will participate in outdoor sports games and indoor activities at The Kids Castle. I am aware that centre is anticipating approximately 45-60 children for the day camp and that 3-4 TKC educators will be on duty along with an approved supervisor providing a child: staff ratio of 1:15. I am aware that a Master Risk Control Plan will be available for viewing at the Kids Castle Website.

THURSDAY 17 JULY 2025: MOVIE MAGIC (Day Camp)

I understand that the children will be using iPads to create a short movie using the iMovie App as part of the program activities. I consent to my child being filmed using an iPad for the purpose of participating in this activity. I understand that the children will view the short films created by all participants during the day. I am aware that G and PG-rated movies may be shown to children as part of the program at The Kids Castle. I am informed that the centre is anticipating approximately 45-60 children for the day camp. I understand that there will be 3-4 TKC educators on duty, along with an approved supervisor, maintaining a child-to-staff ratio of 1:15, in accordance with supervision guidelines. I acknowledge that a Master Risk Control Plan relevant to the program will be available for viewing on The Kids Castle website.

FRIDAY 18 JULY 2025: ULTIMATE FAMILY ENTERTAINMENT CENTRE (Excursion)

I understand that my child/ren will be out of the centre between approximately 9am to 2pm and that travel will be by NORTH SYDNEY COACH LINE. I also understand that the children will be using facilities at this indoor play centre, which includes trampoline zones, trampoline dodgeball, trampoline climbing walls, foam pit, giant slides and play equipment. I am aware that the centre is anticipating approximately 60 children for the excursion and that 6 TKC educators will be on duty along with an approved supervisor providing a child: staff ratio of approx. 1:10. I am aware that a risk assessment is available for viewing on the Kids’ Castle website.
I have completed the waiver for Ultimate Family Entertainment Centre on the following: link:https://waiver.smartwaiver.com/w/5692e3320c1d7/web/

MONDAY 21 JULY 2025: MOBILE ROCK CLIMBING (Incursion)

I understand that the children will participate in MOBILE ROCK-CLIMBING run by BASE ZERO at the Kids’ Castle on the CCPS school oval. The mobile climbing wall can cater up to 4 climbers at a time. Participants must be a minimum of 91cm in height and wear a safety harness. I am aware that centre is anticipating approximately 75 children for the incursion and that 5 TKC educators + 1 BASE ZERO operator will be on duty along with an approved supervisor providing a child: staff ratio of approx. 1:15. I am aware that a risk assessment is available for viewing on the Kids’ Castle website.
I have read and understood the conditions attached to the Vacation Care Program. *
I agree

RISK WARNING

This warning constitutes a “risk warning" for the purposes of the Civil Liability Act 2002 (NSW). All of the activities undertaken at or organised by the Centre, whether by incursion or excursion or otherwise and whether provided by an external service provider or by the Centre itself, are “recreational activities” for the purposes of the Civil Liability Act 2002 (NSW).

By signing this Consent, Acknowledgment and Waiver as parent or guardian for the abovementioned child/ren, I acknowledge and agree that there are inherent risks of harm to children participating in each and all of the Vacation Care Program activities, including the incursions and excursions that I have nominated in the above.

The risks in respect to each of the Vacation Care Program activities include:

  1. Those risks set out in the Risk Assessments (if any) corresponding to the Vacation Care Program activity;
  2. The risk of a slip, fall, collision and the like, and resultant injury, where the Vacation Care Program activity involves any form of physical activity or use of materials that may spill or cause any form of trip or slip hazard;
  3. The risk of injury though use or misuse by any person of any item of equipment, utensil, apparatus, appliance, implement and the like, that are reasonably associated with the relevant Vacation Care Program activity;
  4. The risk of injury associated with misbehaviour of any child or misadventure taking in account the nature of the school grounds and buildings that the Centre operates from and in; and/or
  5. Any other obvious risk associated with any Vacation Care Program activity that, by its nature, involves a significant risk of physical harm, for example, the risk of injury where the activity may involve swimming or playing in water.

I further acknowledge and agree that in relation to all such Vacation Care Program activities and by reason of this Risk Warning, provided the Centre complies with all written laws of New South Wales or the Commonwealth of Australia that establish specific practices or procedures for the protection of personal safety, the Centre owes no duty of care in respect of any form of risk associated with the activity.

I have read and understand these risk warnings. *
I agree

WAIVER

In respect to each of the Vacation Care Program activities I have enrolled my child/ren in, I hereby acknowledge and agree that:

1. I have been advised and thoroughly informed and made all due inquiry in respect to the risks associated with each of the activities.

2. I have imparted on my child/ren attending such activities that:

(a) while participating in relevant activities, they must wear required safety equipment as directed by the Centre staff or other persons formally engaged to conduct the activity; 

(b) they must follow all directions, instructions and safety rules given to them by Centre staff or other persons formally engaged to conduct the activity; and 

(c) they should ask any questions and seek assistance in relation to the proper use of any equipment, materials or facilities associated with the activity.

3. The activities may be physically demanding, require a basic level of physical fitness or skill and may result in forces being exerted on the body that may activate or aggravate pre-existing physical injuries, conditions, or congenital defects and that, taking into account the nature of the activities and the health and condition of my child/ren, I have determined that he/she /they do not suffer any illness, ailment or incapacity that may be aggravated or advanced by participation in any activity and that no such illness, ailment or incapacity operates so as to increase any risk associated with participation in such activities;

4. I understand that the activities involve certain inherent risks and exposure to the natural elements and that I am consenting to my child/ren participating in the activities at their/my own risk; 

5. I hereby release and hold harmless the Centre, its principals, committee, servants and/or agents from any suit, demand or claim whether present, future or contingent arising as a consequence of and not limited to death, injury or disablement received by my child/ren during the participation in the said activities; and 

6. Nothing in this Waiver excludes, restricts or modifies any condition, warranty, right or remedy, implied or imposed by any Statute or Regulation that cannot lawfully be excluded, restricted or modified. All express or implied representations, conditions, warranties and provision, whether based in Statute, or otherwise relating to provision of products and services pursuant to or contemplated by this document that are not contained within these terms are excluded to the extent permitted by law.

I have read and understand these waiver details. *
I agree

Emergency Contacts

If the emergency contacts you provided are now different from those in your original enrolment form, please EMAIL your new details to tkcteam@thekidscastle.com.au


Children to bring:

  • Morning tea
  • Lunch
  • Afternoon tea (for excursion days)
  • Water bottle
  • Wide brimmed hat / TKC purple hat (required on excursion day

*Children must wear shirt with sleeves and closed toe shoes (No singlets or sandals)

**Please label ALL items and belongings.

Parent or Guardian's Email Address
Email
Your signed waiver will be sent to the email address provided here and is available for download for three days via URL attachment.
Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name
First Name*
Last Name*
Phone*
Parent or Guardian's Date of Birth*
Date of Birth
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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