GLOBAL ROBOTICS AND SCIENCE FOUNDATION

EVENT CONSENT, RELEASE, AND WAIVER OF LIABILITY

2026-2027 Competition Season

By registering for or participating in any Global Robotics event, program, or competition (each, an “Event”), you

(“Participant”) agree to the terms of this Event Consent, Release, and Waiver of Liability (“Agreement”). If

Participant is under 18 years of age, a parent or legal guardian must agree on Participant’s behalf. This Agreement

is binding on Participant and, as applicable, on Participant’s parent or legal guardian, heirs, assigns, and legal

representatives.

Released Parties. Global Robotics and Science Foundation, VEX Robotics, Inc., Innovation First International,

Inc., and each of their respective parents, subsidiaries, affiliates, successors, and assigns, together with their

respective officers, directors, employees, contractors, agents, volunteers, sponsors, Event Partners (defined as any

organization or individual authorized by Global Robotics to host or operate an Event), and venue providers are

collectively the “Released Parties.” Event Partners are intended third-party beneficiaries of this Agreement and

may enforce its terms to the fullest extent permitted by law.

1. Assumption of Risk

Participation in Events involves inherent risks, including but not limited to the construction and operation of

robots; use of tools, electrical components, and mechanical devices; interaction with other participants and

spectators; travel to and from Events; and participation in public competitions in dynamic environments that

Global Robotics does not fully control. These risks may result in serious bodily injury, illness, death, or property

damage.

Participant voluntarily and knowingly assumes all such risks, whether known or unknown, and acknowledges that

participation is voluntary and that Participant is free to withdraw at any time.

2. Release and Waiver of Liability

To the fullest extent permitted by applicable law, Participant, on behalf of themselves and their heirs, assigns, and

legal representatives, hereby releases, waives, and discharges the Released Parties from any and all claims,

demands, causes of action, damages, liabilities, costs, and expenses (including attorneys’ fees), whether known or

unknown, arising out of or related to participation in any Event, including but not limited to claims arising from:

  * Event activities and competitions;

  * use of equipment, tools, or materials at an Event;

  * travel to and from Events;

  * conditions at Event venues or facilities; and

  * actions or omissions of other participants, volunteers, or third parties, including claims arising from the negligence

     of any Released Party. This release does not apply to gross negligence, willful misconduct,

     or any liability that cannot be waived under applicable law.

3. Indemnification

To the fullest extent permitted by applicable law, Participant agrees to indemnify, defend, and hold harmless the

Released Parties from and against any third-party claims, damages, liabilities, costs, and expenses (including

attorneys’ fees) arising from Participant’s participation in Events, Participant’s conduct, Participant’s violation of

Event rules or applicable law, or Participant’s violation of the rights of any other person.

4. Medical Authorization

Participant authorizes the Released Parties and their designees to obtain or administer reasonable emergency

medical care if deemed necessary during an Event. Participant acknowledges and accepts responsibility for all

costs associated with any such care. The Released Parties are not required to provide medical care and do not

assume any liability for doing so.

5. Media, Likeness, and Content Release

5.1 Grant of Rights. Participant hereby grants to Global Robotics and Science Foundation, VEX Robotics, Inc.,

Innovation First International, Inc., and each of their respective parents, subsidiaries, affiliates, licensees,

designees, successors, and assigns (collectively, the “Media Parties”) an irrevocable, perpetual, worldwide,

royalty-free, fully paid-up, sublicensable right and license to photograph, film, record, capture, reproduce, edit,

modify, adapt, publish, broadcast, transmit, display, distribute, perform, and otherwise use and exploit

Participant’s name, image, photograph, likeness, voice, signature, biographical information, statements, and

performance (collectively, “Participant Content”), for any lawful commercial, promotional, educational, or

institutional purpose, in any medium or format now known or hereafter developed.

5.2 Event Content. Participant acknowledges that Events may result in the creation of photographs, video

recordings, livestreams, competition data, designs, and other materials that capture or depict Participant (“Event

Content”). All Event Content created by or on behalf of the Media Parties is and shall remain the sole and

exclusive property of the Media Parties. Participant grants the Media Parties the same perpetual, worldwide,

royalty-free, sublicensable rights described in Section 5.1 with respect to any Event Content that incorporates or

depicts Participant.

5.3 Third-Party Photographers and Videographers. Any third party authorized by a Media Party to

photograph or record at an Event does so on behalf of and for the benefit of the Media Parties. All photographs,

recordings, and other media created by such authorized third parties at Events are subject to this Agreement, and

all rights in such materials vest in the Media Parties as if created by the Media Parties directly. Participant

consents to such third-party capture and use.

5.4 Participant-Created Materials. Participant retains ownership of original creative works they independently

create. However, Participant grants the Media Parties a perpetual, worldwide, royalty-free, sublicensable license

to use, reproduce, display, distribute, modify, and create derivative works from any materials Participant submits,

shares, or makes available in connection with Events (including competition designs, submissions, and project

materials) for any of the purposes described in Section 5.1. Participant represents and warrants that Participant has

all rights necessary to grant this license.

5.5 Waiver of Approval and Claims. Participant waives any right to inspect, approve, or receive compensation

for the use of Participant Content or Event Content. Participant waives any claims arising from the use of

Participant Content or Event Content in accordance with this Agreement, including any claims based on

rights of publicity, privacy, defamation, or moral rights.

5.6 No Compensation. Participant acknowledges that no compensation is owed for any use of Participant

Content or Event Content under this Agreement, except where such compensation cannot be waived under

applicable law.

6. Compliance with Rules and Policies

Participant agrees to comply with all Event rules, applicable game rules, safety requirements, codes of conduct,

and instructions provided by Global Robotics, Event Partners, and venue staff. Failure to comply may result in

removal from an Event without refund. Participant agrees to comply with the Global Robotics Code of Conduct,

Youth Protection Policy, and all related policies as currently in effect.

7. Data and Privacy

Global Robotics may collect and process personal information in connection with Event registration,

administration, safety, and communications. Personal data may be transferred to and processed in jurisdictions

outside Participant’s country of residence. Global Robotics processes personal data in accordance with applicable

data protection laws and the Global Robotics Privacy Policy, available at https://www.globalrobotics.org/privacy-

policy and the VEX Events Privacy Policy, available at https://events.vex.com/privacy-policy. By participating in

an Event, Participant consents to such collection, processing, and transfer to the extent required by applicable law.

8. Insurance

The Released Parties do not provide personal accident, health, or property insurance coverage for Participant.

Participant is responsible for maintaining any insurance coverage Participant deems appropriate.

9. Minor Participants

If Participant is under 18 years of age, the undersigned parent or legal guardian:

  * represents that they are the parent or legal guardian of Participant and have authority to enter into this

     Agreement on Participant’s behalf;

  * consents to Participant’s participation in Events;

  * agrees to all terms of this Agreement on behalf of Participant, including the release of liability,

     indemnification, and media release;

  * grants all rights described in Section 5 on behalf of Participant; and

  * assumes full responsibility for Participant’s conduct at Events.

10. Governing Law and Dispute Resolution

10.1 Governing Law. This Agreement is governed by and construed in accordance with the laws of the State of

Texas, without regard to its conflict of laws principles. For disputes arising outside the United States in

connection with an Event held outside the United States, the law of the jurisdiction in which the Event occurred

shall govern to the extent required by applicable law.

10.2 Arbitration. Arbitration is the exclusive method of resolving disputes arising out of or relating to this

Agreement or Participant’s participation in Events, except where prohibited by applicable law or where a party

seeks injunctive or equitable relief. For disputes arising within the United States, arbitration shall be conducted

under the rules of the American Arbitration Association (AAA). For disputes arising outside the United States,

arbitration shall be conducted under the rules of the International Chamber of Commerce (ICC). In either case, the

arbitrator’s decision shall be final and binding on the parties. Each party retains the right to legal representation.

10.3 Venue for Non-Arbitrable Claims. If any dispute is not subject to arbitration, or if arbitration is found

unenforceable, or if injunctive or equitable relief is sought, such dispute shall be brought exclusively in the state

courts located in Hunt County, Texas, or in the United States District Court for the Northern District of Texas.

Participant irrevocably consents to the personal jurisdiction and venue of such courts and waives any objection

based on venue or inconvenient forum.

11. General Provisions

11.1 Severability. If any provision of this Agreement is found to be invalid or unenforceable under applicable

law, it shall be modified to the minimum extent necessary to make it enforceable. The remaining provisions shall

remain in full force and effect. This Agreement shall be interpreted to provide the maximum protection to the

Released Parties permitted by applicable law.

11.2 Entire Agreement. This Agreement constitutes the entire agreement between Participant and the Released

Parties with respect to its subject matter and supersedes all prior agreements or understandings. This Agreement

applies to all Events conducted under the Global Robotics and VEX Robotics programs and any successor

program or organizational structure.

11.3 Continuing Effect. This Agreement applies to all Events in which Participant participates during the 2026-2027 season

and to any subsequent season or Event for which Participant registers without executing a new agreement.

ACKNOWLEDGMENT AND SIGNATURE

I HAVE READ AND UNDERSTAND THIS AGREEMENT IN ITS ENTIRETY. I UNDERSTAND THAT I AM

WAIVING SIGNIFICANT LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE THE RELEASED PARTIES

FOR NEGLIGENCE. I AGREE TO BE LEGALLY BOUND BY ITS TERMS.