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The Bays Social Rental Agreement


Thank you for considering The Bays for your upcoming event! We are excited to help make your event a memorable experience. Our team is dedicated to providing a top-tier environment for social gatherings, complete with cutting-edge golf simulators, premium amenities, and exceptional service. Please review the following terms and conditions to ensure a smooth and successful event at The Bays. If you have any questions or need further clarification, don’t hesitate to reach out to us.

This Social Event Rental Agreement (the "Agreement") is entered into between Bag Drop LLC dba The Bays (the "Company") and the Client (the “Client”) for the private rental of The Bays located at 736 Coleman Blvd., Suite 110 (the “Venue”) for the purpose of hosting a private event (the “Event”). By signing this Agreement, the Client agrees to the following terms and conditions:

1. Golf Simulator Use and Safety

  • Proper Use of Equipment: All guests must follow instructions for using the golf simulators and related equipment. Misuse or failure to follow guidelines can result in termination of the Event or removal of guests.
  • Safety Precautions: Guests should be mindful of their surroundings and maintain a safe distance from others while using the simulators. The Company reserves the right to remove any guest not adhering to safety standards.
  • Damage to Equipment: The Client is responsible for any damage to the golf simulators, clubs, or other equipment caused by negligence, misuse, or misconduct by the Client or guests.

2. Guest Waiver Requirement

  • Waiver Signature: All guests and the Client hosting the Event must sign a guest waiver prior to the Event. This waiver will acknowledge the assumption of risk and release the Company from any liability associated with the Event. The Client is responsible for ensuring that all guests sign the waiver before participating in the Event.  

3. Dress Code and Footwear

  • Appropriate Footwear: Guests are required to wear soft-soled, non-marking shoes while using the golf simulators. Cleats, spikes, or other damaging footwear are not allowed.

4. Noise Control and Conduct

  • Respect for Other Guests: If other guests are present at the Venue during the Event, all participants are expected to be mindful of noise levels and respectful of others using the facilities.
  • Behavioral Expectations: The Client is responsible for maintaining appropriate behavior by all guests, including refraining from offensive language, excessive noise, or any behavior that might disturb other patrons or damage the Venue.

5. Event Photography

  • Photography Consent: We would love to help you capture special memories at your event! Photos may be used at the Company’s discretion for marketing, social media, or other promotional purposes on its platforms unless you tell us otherwise. The Client and all guests attending the Event consent to this use. Please let us know via email to hello@thebaysgolf.com if you would like us to refrain from posting.

6. Booking and Cancellations

  • Booking Requirements: A 50% deposit is required to confirm the Event booking. The Event date and time are not secured until the deposit is paid.The remaining balance is due 14 days before the scheduled date.
  • Change Policy: Changes to dates, times, number of guests, or venue requirements are subject to availability.
  • Cancellation Policy: If the Event is canceled by you less than [30] days before the scheduled date, your deposit will not be refunded. If the Event is canceled less than 14 days before the scheduled date, we are entitled to collect and retain the full cost of the booking. Although we aim to honor all reservations, if for any reason we cancel your event, we will provide a refund of your rental fee. No other damages will be provided.

7. Surveillance and Monitoring

  • Video Surveillance: For the safety of guests and protection of the Venue, certain areas of the Venue may be monitored by video surveillance. By attending the Event, the Client and guests consent to this monitoring.

8. Alcohol Service & Compliance

  • Unlicensed Social Function: The Client agrees that this Event qualifies as an unlicensed social function under South Carolina law, meaning no money is exchanged for alcohol, and alcohol is provided at no cost to the guests.
  • Alcohol Purchase Requirement: The Client warrants that all alcoholic beverages (beer, wine ONLY) served at the Event will be purchased directly by the Client from a licensed retailer and not from any third-party service or vendor.
  • Bartending Service: The Client is responsible for hiring a licensed bartending service to serve alcohol at the Event, but the alcohol must be supplied directly by the Client.

9. Guest Conduct & Venue Authority

  • Legal Drinking Age: The Client and all guests must adhere to South Carolina state laws regarding the legal drinking age. All persons serving or consuming alcohol must be at least 21 years of age. Valid identification must be presented upon request.
  • Cutting Off Service: The Company, in its sole discretion, reserves the right to refuse service of alcohol to any guest who appears intoxicated or exhibits inappropriate behavior. Any guest who becomes disruptive or violates the terms of this Agreement may be asked to leave the premises immediately.
  • Intoxicated Guests: If any guest is determined to be intoxicated, the Company may, at its sole discretion, (a) cease alcohol service, (b) arrange for transportation at the guest's expense, or (c) require the guest to leave the Event.
  • Removal of Guests: The Company reserves the right to remove any guest from the Venue for misconduct, failure to follow Venue rules, or any breach of South Carolina alcohol laws.

10. Client Responsibility

  • Responsibility for Guests: The Client agrees to take full responsibility for the conduct of all guests at the Event, including but not limited to alcohol consumption. The Client warrants that alcohol will be consumed responsibly and that no alcohol will be served to minors or intoxicated persons.
  • Liability for Damages: The Client is fully responsible for any damage to the Venue, property, or equipment caused by the Client or any guests during the Event, whether intentionally or unintentionally caused. Any repair or replacement costs due to damage will be billed to the Client after the Event.  Client agrees that it will be responsible for any legal fees incurred by The Bays in pursuing payment for damaged property.

11. Limitations of Liability & Assumption of Risk

  • Release of Liability: The Client agrees to release, waive, discharge, and hold harmless the Company, its employees, agents, and contractors from any and all liability, claims, demands, or causes of action arising from any incident or occurrence at The Bays or service received therein, including but not limited to those resulting from or related to the an action or inaction of any Bays employee or independent contractor, use of equipment, use of premises, consumption of alcohol at the Event or any incidents involving intoxicated guests, injury, and any other damage alleged to arise due to cancelations.  
  • Assumption of Risk: The Client acknowledges that the service and consumption of alcohol come with inherent risks, including but not limited to intoxication, injury, or damage. The Client assumes full responsibility for any risks associated with alcohol consumption at the Event.  The client also assumes all risk of injury, disruption of events or cancelation thereof based on circumstances out of the control of the Bays. 
  • Indemnification: The Client agrees to indemnify and hold harmless the Company, its officers, employees, and agents from any and all claims, liabilities, or losses (including legal fees) arising from the Event, including claims relating to alcohol consumption, injuries, or damages caused by the Client or guests.
  • Limit of Damages: Monetary damages are limited to payment from Client received by The Bays for venue rental.  

12. Delivery & Operations

  • Delivery of Decorations, Food, Alcohol: The Client agrees to coordinate food, alcohol and decor delivery in a manner that does not interfere with the normal operations of the Venue. Alcohol should be delivered during designated setup times, and all deliveries must be made in compliance with South Carolina law.
  • SC Laws: The Client and guests are required to adhere to all applicable South Carolina laws, including the legal drinking age, no service to intoxicated persons, and proper identification procedures. This agreement is governed by South Carolina law. 
  • Compliance with Venue Rules: All Event participants must comply with the Venue’s rules and policies regarding safety, conduct, and behavior. The Company reserves the right to terminate the Event at any time for non-compliance.

13.  Severability

If any provision of this Agreement is found to be invalid, illegal, or unenforceable for any reason, the remaining provisions shall continue in full force and effect. The invalid, illegal, or unenforceable provision shall be deemed modified to the minimum extent necessary to make it valid, legal, and enforceable while preserving its original intent as closely as possible.

14. Agreement & Acknowledgment

By signing below, the Client acknowledges that they have read, understood, and agree to all terms and conditions stated in this Agreement.

 

September 20, 2025



First Participant's Name
First Name*
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First Participant's Date of Birth*
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First Participant's Signature*
Second Participant's Name
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Third Participant's Name
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Ninth Participant's Name
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Tenth Participant's Name
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Participant's Date of Birth*
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Parent or Guardian's Email Address
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Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name
First Name*
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Parent or Guardian's Date of Birth*
Date of Birth
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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