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Email: generalinfo@lookoutdancecompany.com

Website: www.lookoutdancecompany.com

COMPETITIVE TEAM AGREEMENT

NOTICE: THIS IS A LEGALLY BINDING AGREEMENT. PLEASE READ CAREFULLY.

1. Enrolment and Commitment

  • All Competitive Team dancers must complete this agreement before registering for the Competitive Team at Lookout Dance Company ("Company"). If the participant is under 18, a parent or legal guardian must sign this agreement.
  • By signing this agreement, I understand that participation on the Competitive Team is a full-term commitment. If I withdraw at any point after enrolment, I will not be entitled to any refunds, and my position on the team will be forfeited.

2. Team Placement & Routine Assignment

  • Placement on Competitive Team routines, including solos, duets, trios, and group numbers, is determined through a formal audition process and is granted at the discretion of the Studio Director and Instructors.
  • Parents/guardians will receive formal notification of placement decisions via email within 1-2 weeks following the auditions.
  • All placement decisions are final. Any disputes, inappropriate behaviour or responses towards audition outcomes may result in disciplinary action, up to and including termination from the Competitive Team.

3. Payment and Fees

  • Competitive Team fees are set for the entire season and must be paid in full before participation begins.
  • Fees are non-refundable, including but not limited to missed classes, withdrawals, or dismissal from the team.
  • Additional fees such as costume costs, competition entry fees, and travel expenses are separate from tuition and must be paid by the required deadlines.
  • Failure to pay fees on time may result in suspension from classes, competitions, and performances.
  • If choreography has begun for a routine and I withdraw from that routine, I agree to pay a $200 + HST choreography adjustment fee to cover time required to revise the piece (e.g., missing competitions or removal from the number due to absences or conduct).
  • I understand that I may be required to schedule a private makeup choreography session at the rate of $34/hour if I miss two (2) or more choreography classes.
  • I understand that any additional private or solo choreography sessions requested by the dancer or parent/guardian will be scheduled at a rate of $20 per 30-minute session. These sessions are optional and subject to instructor availability.

4. Attendance and Participation

  • I understand that I am expected to attend all scheduled Competitive Team classes, rehearsals, competitions and events.
  • Missing more than three (3) consecutive scheduled classes without valid notice may result in dismissal from the Competitive Team at the discretion of the Company.
  • It is my responsibility to notify the Company in advance of any absences.
  • Missed ballet technique classes may be required to be made up in another ballet class at the discretion of the Company.
  • Exceptions to the attendance policy may be granted at the discretion of the Company for medical, vacations or emergency situations.
  • If I am unable to participate in class due to illness or injury but am not contagious, I am expected to attend and observe the class to stay up to date.

5. Competition and Vacation Scheduling

  • Competitive Team dancers must prioritize attendance at competitions, which are typically scheduled in March and April each season.
  • Attendance at all scheduled competitions is mandatory. Failure to attend a competition may result in removal from the Competitive Team without refund.
  • Vacations and personal time off are strongly encouraged to be scheduled early in the season (September to January) or after the final competition, to avoid conflicts.
  • Absences due to travel or vacation during competition season, without prior notification, may result in extra private practices subject to fees outlined or removal from routines that are not subject to refund.
  • Families are encouraged to notify the Company of any planned absences, such as vacations, as early as possible.

6. Academic and School Conflicts

  • While we understand school is a priority, dancers and families are expected to manage academic workloads and schedules to minimize conflicts with competitive obligations.
  • Absences due to school activities must be communicated in advance and will be reviewed on a case-by-case basis.
  • Competitive Team classes and rehearsals will not be regularly rescheduled to accommodate after-school or extracurricular activities outside of studio-related commitments.
  • Dancers are expected to prioritize their Competitive Team commitments and plan accordingly.
  • Absences due to extracurricular or after-school activities (e.g., sports teams, school events, productions) may be counted toward the three (3) allowable absences, unless otherwise approved in advance by the Studio Director.

7. Costumes and Additional Expenses

  • Competitive Team dancers are required to purchase specific costumes, footwear, accessories, and makeup for performances and competitions.
  • Costume selections are at the discretion of the Company and must be adhered to.
  • Failure to acquire the required attire may result in exclusion from performances and competitions and possible termination from the Competitive Team.

8. Conduct and Team Expectations

  • As a member of the Competitive Team, I understand that I am always representing Lookout Dance Company and must conduct myself with professionalism, respect, and sportsmanship.
  • Disrespectful behaviour towards instructors, teammates, families or other participants may result in disciplinary action, including removal from current and/or potential Competitive Teams.
  • The Company reserves the right to dismiss any dancer for failure to adhere to team expectations, including attendance, conduct, and financial obligations.

9. Solo, Duets, Trios and Extra Routines

  • I understand that opportunities to perform solos, duets, trios and/or extra routines are granted by audition only and are subject to the discretion of the Studio Director. Auditions do not guarantee placement.
  • All associated choreography, rehearsal, costume, competition entry, and related fees are invoiced separately and must be paid in full prior to participation.
  • Removal from the Competitive Team for any reason will result in forfeiture of solos, duets, trios and extra routines without refund.
  • Participation in these routines is a privilege and may be revoked at any time due to attendance issues, behavioural concerns, lack of preparation, or failure to meet financial obligations.
  • Competitive Team dancers requesting additional rehearsals, private lessons, choreography review sessions, or extra practice time for any competitive routine must receive prior approval from both the routine instructor/choreographer and the Studio Director.
  • All approved additional rehearsals and private lessons for competitive routines will be scheduled exclusively through the routine's assigned choreographer. Additional private lessons will be billed at a rate of $20.00 per 30-minute session plus applicable taxes, unless otherwise specified by the Studio Director.
  • An additional instructor may only be assigned with the prior approval of both the routine's choreographer and the Studio Director. Any approved additional instructor must be a current Competitive Team instructor contracted by Lookout Dance Company.
  • Dancers and families may not independently arrange coaching, choreography revisions, cleaning sessions, or routine instruction from outside instructors without prior written approval from the Studio Director.

10. Choreography Ownership

  • Competitive Team choreography may not be modified, cleaned, restaged, or altered by any individual other than the assigned choreographer or instructor expressly authorized by Lookout Dance Company.
  • Dancers and families may not seek outside coaching or choreography adjustments for competitive routines without prior written approval from the Studio Director.
  • All choreography created for Competitive Team routines remains the intellectual property of Lookout Dance Company and/or the assigned choreographer. Such choreography may not be copied, taught, performed, recorded for instructional purposes, modified, restaged, or shared with other studios, dancers, or organizations without prior written permission from the Studio Director.

11. Communication and Notifications

  • I understand that BAND is the primary platform for all internal Competitive Team communication, including schedules, rehearsal updates, and important announcements.
  • It is my responsibility to join the BAND app and check it regularly.
  • Email will be used as a secondary form of communication.
  • Social media will only be used for public-facing updates and is not a substitute for BAND or email communications.
  • Failure to stay informed may result in missed obligations and is not considered a valid excuse.

12. Mandatory Participation in Studio Events

  • Competitive Team dancers are expected to participate in all studio-wide events, including recitals, showcases, promotional photo days, and other related events. 

13. Injury and/or Illness

  • Dancers who are minorly injured or experiencing a non-contagious illness are expected to attend class and observe if they are unable to participate physically, in order to stay current with choreography and instruction.
  • In the case of a major illness or injury that significantly limits participation, the Studio Director reserves the right to suspend or terminate a dancer’s position on the Competitive Team, given the high-level training and timeline required to prepare for competition.
  • No refunds will be issued for missed classes, rehearsals, or removal from routines due to illness or injury.
  • Medical documentation may be requested, and return to full participation may be subject to clearance by an approved healthcare provider, as directed by the Studio Director.
  • Families are encouraged to carry personal health insurance to cover any medical expenses related to dance-related injuries, as Lookout Dance Company is not responsible for such costs.
  • Dancers are strongly advised to avoid participation in other strenuous physical activities (e.g., competitive sports, high-impact recreation) that could increase the risk of injury or illness during the competitive dance season. Injuries sustained outside of Lookout Dance Company that affect team readiness may impact the dancer’s role in routines and competitions.
  • To support dancer wellness and prevent injuries, we recommend regular physiotherapy, massage therapy, and/or osteopathy as part of a dancer’s ongoing training and self-care regimen.

14. Travel and Supervision

  • Travel for competitions may include destinations anywhere within Canada, the United States, or internationally, but priority will be given to Winnipeg or Thunder Bay for regional competitions
  • Parents/guardians are responsible for arranging and covering transportation, accommodation, meals, and other travel-related expenses unless otherwise specified by the Company.
  • The Company is not responsible for supervision or expenses outside of scheduled classes, rehearsals, and official competition events.
  • Failure to attend mandatory competitions without prior written approval from the Studio Director may result in removal from routines or the Competitive Team.

15. Nationals Qualification and Preparation

  • Group routines accepted to compete at any National event, must have group consensus from all team members and/or their parents/guardians before committing to Nationals.
  • Additional costs related to Nationals preparation, including travel, accommodation, and other expenses, are the responsibility of the participants or their parent/guardians.
  • The Company will schedule extra rehearsals to ensure readiness for Nationals; attendance at these rehearsals is mandatory and will be invoiced separately.
  • Soloists, duets, and/or trios accepted to any National event must obtain approval from the Studio Director.
  • In cases where National competitions scheduling conflicts occur between group routines and solos, duets, or trios, group routine Nationals commitments will take precedence over soloist, duet, or trio Nationals participation.

16. Termination Clause

  • The Company reserves the right to dismiss any dancer from the Competitive Team at any time for failure to uphold the expectations outlined in this agreement, policies and handbooks. No refunds will be issued in such cases.

17. Competitive Team Parent Committee

  • The Competitive Team Parent Committee is an independently operated, non-profit entity formed to support fundraising initiatives for Competitive Team dancers a part of Lookout Dance Company. I understand that this committee operates separately from Lookout Dance Company and is not affiliated with, nor does it represent, the Company in any official capacity, including financial, legal, or operational matters.
  • All fundraising initiatives associated with the Competitive Team must be coordinated through this Committee. No independent fundraising efforts may represent or use the name, logo, branding, or affiliation of Lookout Dance Company without express written permission from the Studio Director.
  • All fundraising activities organized by the Committee must be scheduled outside of regular class and rehearsal hours, unless written approval is provided by the Studio Director and consensus is reached with the involved parties. Participation in fundraising is voluntary.
  • For inquiries regarding the Committee’s initiatives or to express interest in participation, families may contact parentcommittee@lookoutdancecompany.com.

18. Social Media Representation

  • Dancers and parents/guardians agree not to post defamatory, harassing, or inappropriate comments regarding Lookout Dance Company, its instructors, dancers, families, competitions, or affiliated organizations on social media or other public forums.
  • Violations may result in disciplinary action, including removal from the Competitive Team.

19. Acknowledgment and Agreement

By signing below, I acknowledge that:

  • I have read, understood, and agreed to the terms of this Agreement and the policies and handbooks.
  • I am voluntarily participating and understand the inherent risks.
  • If I am under 18, my parent/guardian has read and agreed to these terms on my behalf.
  • This agreement is binding under the laws of Ontario and intended to be as broad and inclusive as permitted by law.

Date: September 17, 2026

First Participant's Name
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Second Participant's Name
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Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
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 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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