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Private Party Rental Agreement

PRIVATE PARTY SPACE RENTAL AGREEMENT & REGULATIONS

By executing this Agreement, all Private Party Renters and their guests assent and agree to comply with all of the following policies and procedures of Little Village Play, as set forth herein. The policies, procedures and this agreement may be amended from time to time at Little Village Play’s sole

discretion and with no notice to Private Party Renter.

 

1.       Deposit and Overtime: Any rental of space from LITTLE VILLAGE LLC for a private party must be secured with a nonrefundable security deposit of $100.00. Only upon payment of this non-refundable security deposit shall LITTLE VILLAGE LLC securely hold the requested space for the private party rental. The non-refundable security deposit will be applied to the total rental balance. The balance amount due and owing must be paid in full 7 days prior to the party.

a.      If the party goes over the scheduled party time by more than 15 minutes, the Private Party Renter agrees to pay $50.00 per half-hour or $100 per hour. This amount shall not be pro-rated.

b.      The Private Party Renter and all guests must completely vacate the premises within the 15 minute grace period from the end of the contracted party time to avoid automatically incurring the fees outlined above. If you’d like a longer party, please make your request prior to your event.

2.       Play Area Policies for Parties

a.       We will be actively enforcing our normal safety rules and policies during parties

b.      Our crawler area is designed for guests 2 years and younger. If any older child (including an infant’s sibling) enters this area, LITTLE VILLAGE PLAY reserves the right to ask the older child to leave the area immediately. If the behavior is repeated, the child and caregiver may be asked to leave the premises entirely

c.       Food may be served at any time during the event. If cake and/or dessert will be served at your party AND/OR if presents will be opened, we require that these activities be done LAST, immediately before the party is over. The play area will CLOSE during these events and will NOT re-open.

 

3.       Food and Add-Ons: Food or add-ons provided for the private party must be pre-arranged with LITTLE VILLAGE PLAY at least seven (7) business days prior to the private party. Any changes made after this deadline must be pre-approved, but shall not be guaranteed and will incur a $25 convenience fee.

 

a.      Substitutions: LITTLE VILLAGE PLAY, may, at its sole discretion, make reasonable substitutions.

 

b.      A non-refundable deposit for any add-ons will be taken at the time of booking for any add-ons contracted outside of LITTLE VILLAGE PLAY. Cancellations on add-ons less than two weeks in advance may incur additional cancellation fees.

 

c.      Pricing may be adjusted for market price variations that are beyond the reasonable control of LITTE VILLAGE PLAY.

 

4.       Decoration Clients are free to hang decorations on the party backdrop wall. Balloons must be tied down either to a balloon weight or chairs. We do not allow piñatas.

 

5.       Damage & Cleaning: Any excessive damage done to the LITTLE VILLAGE PLAY premises or to the Party Space or other LITTLE VILLAGE PLAY property shall be billed to Private Party Renter for either replacement or repair.

 

a.      In the occurrence of an additional mess – as determined by the LITTLE VILLAGE PLAY management or staff – created or done by the Private Party Renter or any of its party guests (children and adults included) resulting in extra cleaning of the Party Space, LITTLE VILLAGE PLAY premises or other LITTLE VILLAGE PLAY property shall result in Private Party Renter to be charged an additional $250.00 nonrefundable cleaning fee.

 

b.      LITTLE VILLAGE PLAY cleans and sanitizes its toys, property, Party Space, premises, and other property (including bathrooms) on a consistent basis. Private Party Renter and all party guests must insure that they dispose of all waste materials such as diapers, paper towels and trash in the correct receptacles provided by LITTLE VILLAGE PLAY

 

6.       Gratuity: Gratuity is not required but is appreciated and left up to the discretion of the Private Party Renter.

 

7.       Socks: LITTLE VILLAGE PLAY is a “no shoes” play space. Socks or bare feet ARE required in the play space at all times. Both adults and children are required to follow this rule. This is necessary for the health and safety of the children.

 

8.        Personal Property: LITTLE VILLAGE PLAY, its agents and employees are not responsible for the Private Party Renter or any of its Party Guests personal property. It is the sole responsibility of each person entering into the facility to be responsible for all possessions and belongings unless pre-arranged with LITTLE VILLAGE PLAY and/or its staff. Under no circumstances shall LITTLE VILLAGE PLAY, its agents or employees, take responsibility for any lost, stolen, missing or damaged personal property or otherwise.

 

9.       Safety: Private Party Renter and the parents of the party guests (invited or otherwise) are completely responsible for the well-being and behavior of their minor child while on the LITTLE VILLAGE PLAY premises, the Party Space or LITTLE VILLAGE PLAY property.

 

10.   Conduct: LITTLE VILLAGE PLAY reserves the right to ask any child or adult during the Private Party found to be destructive and/or abusive to any other guests (whether party guests or not), LITTLE VILLAGE PLAY staff or employees to immediately leave LITTLE VILLAGE PLAY property.

 

11.   Indemnification: The Private Party Renter agrees to hold harmless and LITTLE VILLAGE PLAY, its officers, directors, employees, and agents (collectively, the "indemnified Parties"), from and against any and all losses, costs, expenses, including but not limited to, reasonable attorneys' fees, claims, actions, demands, damages incurred by or asserted against the indemnified Parties by reason of the acts, omissions or negligence of the Client, its guests, employees, agents or independent contractors, arising out of or in any way connected with the Private Party Renter’s event (Private Party), except when directly caused by the gross negligence or willful misconduct of the Indemnified Parties.

 

12.   Cancellations: Any cancellation within two (2) weeks of scheduled party shall result in an additional $25.00 cancellation fee, on top of the party deposit, unless Private Party Renter can provide proof of medical emergency, family emergency or other emergency circumstances. In addition, Private Party Renter also forfeits any future benefits from the nonrefundable security deposit.

 

13.   Default: Failure by the Private Party Renter to timely pay LITTLE VILLAGE PLAY all amounts due shall constitute a default by the Private Party Renter. Upon a default by the Private Party Renter LITTE VILLAGE PLAY, at its sole discretion, may (I) terminate this contract and retain all amounts paid to LITTLE VILLAGE PLAY as liquidated damages, or (II) enforce the terms of this contract through any and all remedies that it has as defined in this contract. In no event of default shall LITTLE VILLAGE PLAY be liable to the Private Party Renter for any amount in excess of amounts paid to LITLE VILLAGE PLAY. Said payment constitutes the Private Party Renter’s sole and exclusive remedy and the Private Party Renter hereby relinquishes any and all causes of action, which the Client otherwise have in law or in equity as defined in this Contract.

 

14.    Applicable Law and Construction. The laws of the State of New York shall govern the validity, performance, and enforcement of this Lease.

 

15.    Arbitration: By executing this agreement, LITTLE VILLAGE PLAY and the Private Party Renter agree that any dispute or claim arising under or with respect to this Agreement will be resolved by Arbitration in Syracuse, New York before an arbitrator chosen by agreement of the Parties. Each party shall equally bear any costs associated with arbitration. The award shall be final and binding upon the parties. Any award may be entered as a judgment or order in any court of competent jurisdiction.

 

16.   Force Majeure. Neither LITTLE VILLAGE PLAY nor Private Party Renter shall be liable or responsible for any delays or cancellations of the Private Party due to strikes, lockouts, casualties, acts of God, war, governmental regulation or control or other causes beyond the reasonable control of the LITTLE VILLAGE PLAY or Private Party Renter. These policies shall be governed by and construed in accordance with the laws of the State of New York.

 

 

The undersigned has read and understands the aforementioned Private Party Space Rental Agreement and Regulations and agrees to abide by and be bound by such agreements and regulations.

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Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
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 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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