Drop Off - Camp Participants participants may not be dropped off to camp any earlier than 9AM.
- If a participant must be dropped off earlier than this time throughout the duration of camp, parents must reach out to the Camp Director no later than 7 days prior to the start of camp, in which case we may set up an early drop off time no earlier than 8AM at a charge of $100.
- Parents must be physically present with their child in the lobby at drop off. Please do not drop off your child and drive away.
I understand and agree to this policy. Pick Up - Parents must come inside to pick-up their child.
- Parents/guardians should notify the Camp Director if there are any restrictions on who may pick up their child.
- Program participants may not continue to climb after the conclusion of camp, at 4:15PM, unless a parent or guardian is present to supervise the remainder of their climbing session.
- Children who have not been picked up prior to 4:15PM will not be allowed to continue climbing and must wait in a designated area until they are picked up.
- If a participant must be picked-up later than this time throughout the duration of camp, parents must reach out to the Camp Director no later than 7 days prior to the start of camp, in which case we may set up a late pick-up time no later than 5PM at a charge of $100. If a camper has been charged for early pick-up, they shall be exempt from any additional charges for late pick-up.
- A staff member will remain with campers until they have been picked up from camp.
- If a parent/guardian is experiencing a delay due to unforeseen circumstances and will be longer than 15 minutes late to pick up their child, they must notify the front desk by calling 978-970-7625.
I understand and agree to this policy. Code of Conduct The following will be covered with the campers by our counselors but it is important that you, as a parent, are aware of our expectations at summer camp at MetroRock. Moreover, you may find it helpful to go over with your child independently. The goal of our programs is to create a fun, safe, inclusive, and constructive community where athletes can develop life skills through the sport of rock climbing. With this goal in mind, we ask that anyone participating in summer camp at MetroRock Tyngsboro adhere to the standards listed below.
As a participant of MetroRock Summer Camp, you agree to: - Carry yourself with respect
- Follow all rules and policies put forth by the gym, more specifically:
- No running
- No walking under anybody who is on the wall
- No horseplay or wrestling
- Climbing gear may not be brought into the bathrooms
- Campers may not leave the building without the presence of a counselor
- Campers may eat their food, and their food only.
- Hazing or Bullying will not be tolerated
- If a camper’s behavior is deemed inappropriate, problematic, or disruptive to other campers, counselors may elect to have them sit out a certain activity, dismiss the climber from camp, and notify the climber’s parents. Disagreements may be brought to the Camp Director.
- In situations where participants are repeatedly failing to meet the above standards, a conversation will be had with the climber and their parent(s) about the participant continuing with camp.
I understand and agree to this policy. Medication If your camper requires any form of prescribed medication, provide written authorization and specific instructions for our first-aid trained staff to administer medication. If your camper may have need of an epi-pen, advise our staff of their allergy and where your camper will be storing their epi-pen if not handed over to our first-aid trained staff. If your camper is diabetic, please advise our staff in order to respond to any medical needs that may arise. I understand and agree to this policy. Injury Response/Medical Emergencies In the event of an injury or accident during camp the Camp Director or Lead Counselor will take the lead and make all decisions regarding how to proceed. In the event that the Camp Director and Lead Counselor are unavailable, a shift supervisor with First Aid & CPR Training will assume this responsibility. - In the event of injuries where broken bones are suspected, a participant is rendered unable to walk without assistance, signs of a concussion are present, or any other medical emergency requiring more than basic first aid has occurred EMS will be called immediately.
- After calling EMS, parents will be contacted as soon as is reasonably possible.
- If parents are present in the building when the injury occurs, EMS will still be called regardless of if parents consent.
- Parents have the right to refuse medical help only after EMS has arrived.
Youth Belaying (10+) Belay policy at MetroRock Climbing Centers is that anyone belaying must be at least 14 years of age. Campers are able to bypass this requirement with permission from a lead counselor. Any camper aged 10 or above may learn to belay with a counselor's permission. Belay privileges are held up to the counselors' discretion and may be only given to camper’s with their explicit approval. Belay privileges may be revoked if a counselor sees a camper belaying unsafely, not doing safety checks, or if the team member is not demonstrating enough mental maturity to understand the full weight and responsibility of being trusted to belay. Belay privileges assigned to campers will be valid for the duration of camp only, and may only be used during camp hours while under supervision of camp staff. Belaying is a privilege, not a right, and belay privileges can be revoked if a counselor sees a camper belaying unsafely, not doing safety checks, or if the team member is not demonstrating enough mental maturity to understand the full weight and responsibility of being trusted to belay. I understand and agree to this policy. Additional Policies MetroRock Tyngsboro Summer Camp does not utilize volunteers in any capacity. In the event that this practice changes, this policy will be updated accordingly to reflect all requirements of 105 CMR 430.090(D). For any prospective staff member whose permanent residence is outside of Massachusetts, MetroRock will obtain, where practicable, a criminal record check from the applicant's home state criminal information system, local chief of police, or other local authority with access to relevant information. International staff entering the country pursuant to a visa who have not previously been in the United States are exempt from this requirement. For staff with uninterrupted employment at MetroRock or the organization operating the camp, a new criminal history check and sex offender registry check must be completed at least once every three years. Any break in employment, regardless of length, requires a complete new background check prior to the staff member returning to work. Written documentation verifying the background and character of each staff person and volunteer shall be maintained for a minimum of three years, or as required by M.G.L. c. 149, § 52C, if applicable. All records shall be destroyed in a manner that protects the privacy of the individual in accordance with 803 CMR 2.15. No person shall be employed or allowed to volunteer at MetroRock Tyngsboro Summer Camp until the operator has received, reviewed, and made a formal determination regarding all background information required under 105 CMR 430.090. This determination must be documented in writing prior to the individual's first day of work or volunteer service. MetroRock Tyngsboro Summer Camp provides a mandatory orientation for all counselors, junior counselors, and applicable staff prior to the arrival of campers. This orientation covers the camp's organizational structure, all policies and procedures, activity-specific training requirements, infection control procedures, and the camp's health care policy. All staff receive a copy of the health care policy during orientation. Each staff member and volunteer will receive a copy of the MetroRock Summer Camp Health Care Plan Manual during orientation. Staff will be trained in the camp's infection control procedures and the implementation of the health care policy prior to the arrival of campers. Staff assigned to supervise climbing activities will receive activity-specific safety training prior to working with campers. In the event that a camper with unique physical or behavioral needs is enrolled, applicable staff will receive any necessary training to appropriately support that camper prior to or upon the camper's arrival. All counselors, junior counselors, and applicable staff and volunteers are required to complete an annual online head injury safety training program as part of orientation. Acceptable programs include the CDC's Heads-Up training, the National Federation of State High School Associations Concussion in Sports course, or an equivalent program approved in writing by the Massachusetts Department of Public Health. No staff member or volunteer shall be assigned responsibility for a group of children or utilized to supervise others until they have completed the full orientation required under 105 CMR 430.091. MetroRock will maintain written documentation of all orientation and training components, including attendance records for each staff member and volunteer. These records will be retained in accordance with 105 CMR 430.145 for a minimum of three years. MetroRock Tyngsboro Summer Camp maintains written policies and procedures designed to protect campers from abuse and neglect as defined in 110 CMR 2.00 while in the camp's care and custody. These include but are not limited to supervision requirements, staff conduct standards, and procedures for responding to concerning behavior by any staff member, volunteer, or camper. In the event that a report is filed pursuant to M.G.L. c. 119, § 51A alleging abuse or neglect of a child while in the care of MetroRock Tyngsboro Summer Camp or during a program-related activity, the camp director shall notify in writing both the Massachusetts Department of Public Health and the local Board of Health. The 51A report itself shall not be forwarded to either the Department or the Board of Health. MetroRock Tyngsboro Summer Camp will cooperate fully with all official investigations of suspected abuse or neglect. This includes, upon request, identifying and providing contact information for parents of campers currently or previously enrolled in the camp who may have had contact with the subject of the investigation. All references to the Massachusetts Department of Social Services in this policy should be read as references to the Massachusetts Department of Children and Families, or its successor agency. MetroRock Tyngsboro Summer Camp maintains a protocol for identifying and appropriately handling unrecognized individuals on camp premises during camp operating hours. Any individual who is not a registered camper, known staff member, volunteer, contractor, or previously identified parent or legal guardian will be approached by a staff member, asked to identify themselves and state the purpose of their visit, and will not be permitted unsupervised access to campers. If an unrecognized individual is unable to provide a satisfactory explanation for their presence or refuses to cooperate, the camp director will be notified immediately and law enforcement will be contacted if necessary. MetroRock Tyngsboro Summer Camp's disaster and emergency plans have been developed in accordance with the American Camp Association Standard Accreditation Process Guide. These plans are reviewed and updated annually prior to the start of each camp season. All staff will be trained in the procedures contained in this plan prior to the arrival of campers. All campers will be advised of relevant emergency procedures, including fire evacuation, on the first day of each camp session. MetroRock Tyngsboro Summer Camp maintains a disease outbreak response plan that includes the following components: In the event of a disease outbreak, the camp director will immediately notify the local Board of Health and the Massachusetts Department of Public Health in accordance with 105 CMR 300.000. Campers exhibiting symptoms will be isolated in a designated area separate from the general camp population until they can be picked up by a parent or guardian. Alternative staffing arrangements will be made to maintain required camper to staff ratios in the event that staff members are affected by the outbreak. The camp will follow all guidance issued by the Board of Health and the Department of Public Health regarding quarantine, isolation, and return to camp procedures. MetroRock Tyngsboro Summer Camp operates as an indoor facility. However, in the event that campers and staff are required to be outdoors for any reason, including but not limited to fire drills and emergency evacuations, campers and staff are encouraged to reduce exposure to ultraviolet rays by wearing wide brim hats, long sleeve shirts, long pants, and lip balm. Sunscreen with a solar protection factor of 25 or greater is recommended. In the event that sunscreen is applied to campers while at MetroRock Tyngsboro Summer Camp, written authorization from a parent or legal guardian is required prior to application by any staff member. Parents and guardians are encouraged to send campers to camp with their own sunscreen already applied. Campers who are capable of self-application may apply their own sunscreen without staff assistance. In the event that a camper who was present during the day does not arrive at the designated pickup area at the conclusion of camp activities, staff will immediately conduct a search of the facility. If the camper cannot be located within the facility, the lost camper procedure will be initiated immediately, including notification of the camper's parent or guardian and if necessary local law enforcement. In the event that a child arrives at MetroRock Tyngsboro Summer Camp without having registered and without prior notification, the child will not be permitted to participate in camp activities. A staff member will remain with the child while the camp director is notified. An attempt will be made to contact the child's parent or legal guardian immediately. The child will not be released from the facility until a parent or legal guardian or authorized individual is present to take custody of the child. If a parent or guardian cannot be reached and the situation warrants, local law enforcement will be contacted. In accordance with M.G.L. c. 111, § 219 and 105 CMR 430.157(C), MetroRock Tyngsboro Summer Camp will provide information regarding meningococcal disease and immunization annually to the parent or legal guardian of each enrolled camper. This information will be distributed prior to or upon the start of each camp season and may be provided in electronic or hard copy form. Prior to a camper's first day of attendance, MetroRock Tyngsboro Summer Camp will provide each camper's parent or legal guardian with a copy of the camp's policies pertaining to the care of mildly ill campers, the administration of medication, and procedures for providing emergency health care. These materials may be provided in electronic or hard copy form. A complete copy of the MetroRock Tyngsboro Summer Camp Health Care Plan Manual is available to any parent or legal guardian upon request. Requests may be directed to the camp director. As a licensed recreational camp for children, MetroRock Tyngsboro Summer Camp is required to inform you that you may request copies of the following policies at any time: our background check policy, health care policy, and discipline policy. Additionally, if you have a grievance regarding any aspect of your child's experience at camp, you have the right to file a grievance with the camp. Please contact the camp director to request any of the above policies or to obtain information regarding the grievance filing procedure. Any parent or legal guardian who wishes to file a grievance regarding their child's experience at MetroRock Tyngsboro Summer Camp may do so by contacting the camp director directly in person, by phone, or in writing. The camp director will acknowledge receipt of the grievance within two business days and will work to resolve the matter in a timely manner. If the grievance cannot be resolved at the camp director level, it may be escalated to camp ownership. All grievances will be handled confidentially and documented in writing. The Camp Director of MetroRock Tyngsboro Summer Camp is at least 21 years of age and meets the qualifications required under 105 CMR 430.102(B) by way of at least two seasons of previous experience working as part of the administrative staff of a recreational camp for children. Documentation of these qualifications is maintained on file and available upon request. In the event of the absence of the Camp Director, a qualified designee will be appointed to assume responsibility for the administration of the camp. The designee will meet all qualifications required of a camp director under 105 CMR 430.102(B). All staff on duty will be informed of who is responsible for camp administration at any given time. The name of the designated acting director will be communicated to all staff at the start of each camp day. As a sports camp, MetroRock Tyngsboro Summer Camp adheres to the following minimum age requirements in accordance with 105 CMR 430.100(C)(1): all counselors must be 18 years of age or older or have graduated from high school. All junior counselors must be 16 years of age or older. All counselors and junior counselors must be at least three years older than the campers they supervise. MetroRock Tyngsboro Summer Camp operates as a sports camp. In accordance with 105 CMR 430.100(C)(1), the minimum age for a junior counselor is 16 years old. CITs who are 15 years of age or younger do not meet this minimum age requirement and must be classified as campers. They may not supervise, oversee, or assume responsibility for any group of campers in any capacity regardless of any age differential between themselves and the campers. Only individuals who are 16 years of age or older may serve as junior counselors at MetroRock Tyngsboro Summer Camp. All counselors and junior counselors must be at least three years older than the campers they supervise at all times. This requirement applies to all staff regardless of age and is in addition to the minimum age requirements for counselors and junior counselors. Group assignments will be made carefully to ensure this requirement is met across all camper age groups at all times. All counselors employed by MetroRock Tyngsboro Summer Camp must meet at least one of the following experience requirements prior to assuming counselor responsibilities: a minimum of four weeks of experience as a junior counselor, participation in structured group camping, or a minimum of four weeks of experience in a supervisory role with children. Documentation of each counselor's qualifying experience is maintained on file. All junior counselors must satisfactorily complete a junior counselor orientation program prior to the arrival of campers. This orientation will cover the camp's organization, policies, procedures, and any activity-specific training relevant to their role. MetroRock Tyngsboro Summer Camp maintains the following minimum counselor to camper ratios in accordance with 105 CMR 430.101(A): one counselor for every five campers who are younger than seven years of age, and one counselor for every ten campers who are seven years of age or older. These ratios must be maintained at all times. Counselors must be within the line of sight or close proximity to campers at all times. Junior counselors may be included in meeting up to 50% of the required counselor to camper ratio within each unit or activity group. Junior counselors must always be under the direct supervision of a counselor and may never be counted as the sole staff member responsible for meeting the required ratio. All counselors must maintain line of sight or close proximity to the campers they are supervising at all times. Given the layout of the MetroRock facility, staff assignments and activity locations must be organized to ensure that this requirement is met at all times throughout the camp day. In the event that a camper with a mild or severe disability is enrolled at MetroRock Tyngsboro Summer Camp, a staffing plan will be developed prior to the camper's first day to ensure adequate staffing levels to appropriately supervise and support that camper. This plan will be developed in consultation with the camper's parent or legal guardian and the camp's health care consultant as appropriate. All counselors supervising rock climbing and climbing wall activities at MetroRock Tyngsboro Summer Camp must have documented evidence of appropriate training, certification, and experience in rock climbing supervision prior to assuming supervisory responsibilities. Documentation of each supervising counselor's qualifications must be maintained on file and made available upon request. A qualified supervising counselor must be present at all times during climbing activities. MetroRock Tyngsboro Summer Camp maintains documentation confirming that all climbing walls utilized during camp programming are licensed and maintained in accordance with 520 CMR 5.00: Amusement Devices. This documentation is kept on file and made available upon request. All climbing walls and related apparatus utilized during MetroRock Tyngsboro Summer Camp programming are inspected at least annually by qualified personnel to ensure the integrity of all hardware, materials, and equipment. This inspection is conducted in accordance with the requirements of the American Camp Association Accreditation Process Guide. A written report of each annual inspection is prepared and maintained on file. This report includes recommendations concerning the safety of the climbing wall and any appropriate remedial actions needed to correct deficiencies identified during the inspection. All deficiencies noted in the inspection report are addressed prior to the start of the camp season. Inspection reports are available upon request. During all climbing wall activities, MetroRock Tyngsboro Summer Camp maintains a minimum ratio of one counselor for every ten campers at all times in accordance with 105 CMR 430.103(G)(3). This ratio is maintained regardless of the general counselor to camper ratio requirements and applies specifically to all periods of climbing activity. MetroRock Tyngsboro Summer Camp will make adequate provisions to ensure that camp personnel receive any special training necessary to protect the safety and health of campers with disabilities participating in climbing activities. In the event that a camper with a disability is enrolled, the camp director will assess any additional training needs and ensure that supervising staff are appropriately prepared prior to the camper's first day of participation. Written standing orders developed and signed by the camp's health care consultant, Dr. Jeffrey Lane, are maintained on file at MetroRock Tyngsboro Summer Camp prior to the start of each camp season. These orders include specific procedures for prescription medication administration and all other health related duties to be carried out by the on-site health care supervisor. These standing orders are reviewed, updated, and re-signed by Dr. Jeffrey Lane at least annually. Even in his capacity as both health care consultant and health care supervisor, Dr. Lane's signed standing orders must exist as a standalone document on file at the camp and available upon request. The first aid training program provided to MetroRock Tyngsboro Summer Camp staff has been reviewed and approved by the camp's health care consultant, Dr. Jeffrey Lane, prior to the start of each camp season. Documentation of this approval is maintained on file. Any changes to the MetroRock Tyngsboro Summer Camp Health Care Plan Manual must be reviewed and approved by the camp's health care consultant, Dr. Jeffrey Lane, prior to implementation. Documentation of all approvals is maintained on file. The camp's health care consultant, Dr. Jeffrey Lane, provides required trainings to the health care supervisor and applicable camp staff in accordance with 105 CMR 430.160 prior to the start of each camp season. These trainings include but are not limited to medication administration, epinephrine auto-injector administration, and any other health related training deemed necessary by the health care consultant. Documentation of all trainings provided is maintained on file. MetroRock Tyngsboro Summer Camp provides a program of activities and a physical environment designed to meet the generally recognized needs of campers in a manner that is consistent with their best interests and does not pose a hazard to their health and safety. All programming is developed and delivered with the physical, emotional, and developmental needs of campers in mind. Activities are structured to be age appropriate, engaging, and safe for all enrolled campers. The camp environment is regularly assessed to identify and address any potential health or safety hazards prior to and throughout the camp season. All equipment used for arts and crafts activities at MetroRock Tyngsboro Summer Camp shall be maintained in good repair and of safe design. Equipment shall be properly installed and used with appropriate safety precautions at all times. Staff are responsible for inspecting crafts equipment prior to each use and removing from service any equipment that is damaged, broken, or otherwise unsafe. Any equipment deemed unsafe shall be repaired or replaced before being returned to use. All athletic equipment used during MetroRock Tyngsboro Summer Camp programming shall be set up and maintained in accordance with the manufacturer's guidelines. Equipment shall be inspected regularly throughout the camp season and any damaged or unsafe equipment shall be removed from service immediately and repaired or replaced before being returned to use. All activity areas and surfaces used during MetroRock Tyngsboro Summer Camp programming shall be kept free of holes, obstructions, and any other conditions that may create an accident hazard. Staff are responsible for conducting a visual inspection of all activity areas at the start of each camp day and reporting any hazards to the camp director immediately. Any identified hazards shall be addressed before campers are permitted to use the affected area. MetroRock Tyngsboro Summer Camp does not utilize outdoor playground equipment including climbing apparatus, slides, or swing sets as part of its programming. In the event that playground equipment is added to the camp program in the future this policy will be updated to reflect all requirements of 105 CMR 430.206(C). MetroRock Tyngsboro Summer Camp maintains a current roster of emergency telephone numbers posted at each phone in the facility and otherwise readily accessible to all staff at all times during camp operating hours. This roster includes at minimum the following contacts:● Health Care Consultant: Dr. Jeffrey Lane, MD — 404-663-5306 ● Tyngsborough Police Department: 978-649-7504 ● Tyngsborough Fire Department:978-649-7671 ● Emergency Medical Services: 911 ● Southern NH Medical Center: 603-577-2000 This roster shall be reviewed and updated at least annually prior to the start of each camp season to ensure all contact information is current and accurate. Dialing instructions shall be posted at each phone in the facility alongside the emergency contact roster. Instructions shall include any specific dialing requirements such as dialing an outside line prefix if applicable, as well as the process for reaching 911 from any phone in the facility. MetroRock Tyngsboro Summer Camp maintains immediate access to a reliable telephone at all times during camp operating hours. At least one staff member on duty at all times shall have access to a working telephone capable of reaching 911 and all contacts on the emergency roster without delay. The use of tobacco in any form is strictly prohibited at MetroRock Tyngsboro Summer Camp during camp operating hours. This prohibition includes but is not limited to cigarettes, cigars, chewing tobacco, and nicotine delivery systems such as electronic cigarettes and vaping devices. This prohibition applies to all staff, volunteers, contractors, and visitors on camp premises during camp operating hours. FDA approved nicotine cessation products are excluded from this prohibition. Any staff member found to be in violation of this policy will be subject to disciplinary action. The use of alcohol and the recreational use of marijuana in any form is strictly prohibited at MetroRock Tyngsboro Summer Camp during camp operating hours. This prohibition applies to all staff, volunteers, contractors, and visitors on camp premises during camp operating hours. Any staff member found to be in violation of this policy will be subject to immediate disciplinary action up to and including termination of employment. All power equipment at MetroRock Tyngsboro Summer Camp shall be stored, operated, and secured in a manner that prevents camper access without proper safeguards. Power equipment shall not be stored, operated, or left unattended in any area accessible to campers without appropriate safeguards in place. All power tools shall be stored in a locked location when not in use and shall not be accessible to campers at any time. In the event that campers are required to use any power tools or power equipment as part of a camp activity, such use shall only occur under the direct supervision and direction of a counselor. All staff will be informed during orientation of the location of any power equipment or power tools on the premises and their responsibility to ensure that campers do not have unsupervised access to such equipment at any time. Any power equipment or power tools identified in an unsecured or accessible location must be reported to the camp director immediately. All containers for gasoline, kerosene, explosives, and flammable materials on the premises of MetroRock Tyngsboro Summer Camp shall be plainly marked and stored in a locked location not occupied by campers or staff and located at a safe distance from other areas of the facility. Campers shall not have access to any area where such materials are stored. All flammable materials shall be used only under proper supervision. In the event that MetroRock Tyngsboro Summer Camp does not store any gasoline, kerosene, explosives, or flammable materials on the premises this shall be documented in writing and maintained on file. All containers for insecticides, disinfectants, and other hazardous chemicals used at MetroRock Tyngsboro Summer Camp shall be plainly marked and stored in a locked closet or compartment that is separate from any food storage areas and not accessible to campers at any time during camp operating hours. Staff are responsible for ensuring that all hazardous chemical containers are returned to their designated locked storage location immediately after use. Any unlocked or improperly stored hazardous materials must be reported to the camp director immediately. All staff will be informed during orientation of the location of all hazardous materials storage areas on the premises and their responsibility to ensure that campers do not have access to any hazardous materials at any time. Staff are responsible for verifying that all hazardous materials are properly stored and secured at the start of each camp day and reporting any concerns to the camp director immediately. MetroRock Tyngsboro Summer Camp prohibits the use of any common drinking utensil by campers or staff at any time during camp operating hours. Campers are encouraged to bring their own labeled water bottles to camp each day. Disposable cups may be made available as an alternative to personal water bottles but shall never be shared between individuals. All drinking fountains on the premises are of a sanitary design and construction and are cleaned and sanitized regularly throughout the camp season. Staff are responsible for ensuring that no common drinking utensils are made available to or used by campers at any time. MetroRock Tyngsboro Summer Camp provides and maintains sufficient receptacles for the storage of garbage and rubbish to contain all accumulation between collections. All garbage and mixed garbage and rubbish receptacles are watertight with tight fitting covers and are made of metal or other durable rodent proof material. Rubbish receptacles are made of metal or other durable rodent proof material. All receptacles are maintained in a clean and sanitary condition and are located so that no objectionable odors enter any area of the facility used for camp activities. Receptacles are inspected and cleaned regularly throughout the camp season. Plastic bags may be used to store garbage or mixed rubbish and garbage only when used as a liner inside watertight receptacles with tight fitting covers or when placed in enclosures that are rodent, insect, and pest proof. Plastic bags may be put out for collection on the day of collection in accordance with local rules and ordinances and provided that the Tyngsborough Board of Health has not determined such practice constitutes a health problem. MetroRock Tyngsboro Summer Camp is responsible for the final collection and ultimate disposal of all garbage and rubbish generated during camp operations. Disposal is accomplished through one of the following approved methods: the regular municipal collection system serving the Town of Tyngsborough, or any other collection system approved by the Tyngsborough Board of Health. The camp operator is responsible for ensuring that all waste is disposed of in a manner that does not endanger any person and is in compliance with all applicable local, state, and federal requirements. MetroRock Tyngsboro Summer Camp maintains the facility free from insect infestation, rodents, and other pests at all times during camp operating hours. The facility is inspected regularly for evidence of pest activity and any identified infestations are addressed promptly. All extermination methods and pest control measures used at the facility conform with the requirements of 333 CMR as governed by the Pesticide Board of the Massachusetts Department of Agriculture. A licensed pest control professional is engaged as needed to address any identified pest issues. Staff are responsible for reporting any evidence of pest activity to the camp director immediately. To the extent that campers access the exterior grounds of the MetroRock Tyngsboro facility during camp operating hours, including during fire drills and emergency evacuations, the camp operator will take reasonable measures to ensure that the areas accessible to campers are maintained to minimize harborage of ticks, chiggers, and other insects that may adversely affect public health. The exterior areas accessible to campers will be inspected regularly for the presence of ragweed, poison ivy, poison oak, poison sumac, and other noxious plants considered detrimental to health, and any such plants identified will be addressed promptly in accordance with applicable pesticide regulations. In the event that MetroRock does not have control over the exterior grounds surrounding the facility this should be documented in writing and the building owner or property manager should be notified of these regulatory requirements. MetroRock Tyngsboro Summer Camp is located at 440 Middlesex Road, Building E1, Tyngsborough, MA 01879 and meets the following site location requirements in accordance with 105 CMR 430.450: (A) Accessibility: The facility is accessible at all times during the designated camping season. The camp operator will notify the Board of Health immediately in the event that any circumstance arises that may affect the accessibility of the facility during camp operating hours. (B) Surface Drainage: The facility is located where surface drainage conditions do not create any health or safety hazard to campers or staff. The camp operator will monitor drainage conditions regularly and address any drainage issues that may arise during the camp season promptly. (C) Water Supply and Sewage Disposal: The facility is connected to approved municipal water supply and sewage disposal systems serving the Town of Tyngsborough. Documentation of water supply and sewage disposal approvals is maintained on file and available to the Board of Health upon request. (D) Traffic Conditions: The facility is located where traffic conditions do not create undue safety hazards for campers, staff, or visitors. The camp's Traffic Control Plan addresses safe drop-off and pick-up procedures to minimize any traffic related safety risks during camp operating hours. MetroRock Tyngsboro Summer Camp does not provide food service or meals to campers. Campers are responsible for bringing their own food and beverages from home each day. This policy should be clearly communicated to parents and guardians at the time of registration. MetroRock Tyngsboro Summer Camp provides a designated area for the safe storage of camper meals brought from home. All meals are stored in a manner that maintains safe temperatures and protects food from contamination throughout the camp day. Campers are encouraged to bring meals in insulated lunch bags or containers with ice packs to maintain safe food temperatures. The designated food storage area is kept clean and sanitary at all times and is separate from any activity areas. Staff are responsible for ensuring that food storage practices are followed throughout the camp day. In the event that a camper arrives at MetroRock Tyngsboro Summer Camp without a bag lunch, the camp will have a method in place for providing that camper with a nutritious meal. The camp director will maintain a supply of non-perishable nutritious food items on site for this purpose, and parents or guardians will be notified as soon as possible. The camp reserves the right to charge the parent or guardian for the cost of any meal provided under these circumstances. Parents and guardians are encouraged to notify the camp director in advance if their child will be arriving without a lunch on any given day. MetroRock Tyngsboro Summer Camp maintains all records relating to campers, staff, and volunteers for a minimum of three years in accordance with 105 CMR 430.145. Records subject to this retention requirement include but are not limited to health records, medical logs, incident and accident reports, medication administration logs, medication disposal logs, background check documentation, orientation and training attendance records, and any other records generated during camp operations. All records are maintained in a secure format that protects the privacy of all campers, staff, and volunteers and are made available to authorized representatives of the Massachusetts Department of Public Health and the local Board of Health upon request. At the conclusion of the required three year retention period all records relating to campers, staff, and volunteers shall be destroyed in a manner that protects the privacy of the individuals to whom the records pertain. Acceptable methods of destruction include shredding of physical documents and secure deletion of electronic records. Criminal Offender Record Information must be destroyed in strict accordance with 803 CMR 2.15: Destruction of CORI and CORI Acknowledgment Forms. The camp director is responsible for overseeing the destruction of records and ensuring that all destruction is carried out in compliance with applicable regulations. In the event that MetroRock Tyngsboro Summer Camp utilizes volunteers in any capacity all records relating to those volunteers shall be maintained and destroyed in accordance with this policy and all applicable requirements of 105 CMR 430.145.
By signing below, I am acknowledging that I have read and understand the above policies in their entirety and agree to follow them during my childs time participating in youth programming at MetroRock Tyngsboro. | 