These are the Terms and Conditions that will apply to your booking one of our retreats. Please read them carefully as you will be bound by them.
These Terms shall constitute the entire agreement between the H-Wellness, and the Client relating to the subject matter herein, and shall constitute a binding agreement. There is no verbal or written; representation, warranty, prior agreement, or description of services, other than as expressed herein. The contract and booking is made with, and services will be provided by H-Wellness. By booking a retreat, you agree to be bound by these Terms and Conditions that govern the relationship, the cancellation policy and limitations of liability. These Terms and Conditions affect your rights and designate the governing law and forum for the resolution of any and all disputes. BOOKING TRIPS & THE CONTRACT All persons wishing to make a booking have carefully read and understand the Terms and Conditions that follow. By making a booking with H-Wellness, you accept on behalf of yourself and all those named on the booking, to be bound by these Terms and Conditions. A booking is accepted and becomes definite only from the date when the H-Wellness, sends a confirmation email, and when you have completed the deposit payment. An H-Wellness team member will contact you within 48 hours, regarding your completed registration to confirm your participation in your selected retreat. DEPOSITS For any H-Wellness Retreat, a non-refundable deposit, plus submission of the online booking form is required to complete your booking. You may book a retreat with a deposit (down payment) until 1 month prior to the retreat start date, after which full payment is required to secure your spot (if any are still available). The remaining balance of your retreat payment is due 30 days before the retreat begins. We will notify you of the balance due date after your deposit has been processed. If the final balance is not received by the due date, then your booking cannot be guaranteed and H-Wellness reserves the right to cancel your booking and forfeit your deposit. *Please note deposits made on all bookings are non-refundable and non-creditable due to the requirement to purchase non-refundable and non-transferable essentials including but not limited to; accommodation reservations etc on your behalf to secure your spot on the retreat. Deposits may be paid by sending the aforementioned about to H-Wellness in the following ways:
* Zelle
*Direct Deposit
*Credit card via Harmanjot.com (program link)
REFUND / CANCELLATION All retreat payments are non-refundable.
PRICING All retreat prices shown are per person and are quoted and payable in USD.
H-Wellness is not responsible for any fees incurred due to currency exchange or fees charged by your credit card/bank for processing funds in another currency.
Not included in the price of any H-Wellness are flights, travel insurance, excess baggage charges, tipping and any food or drink or additional excursions or activities which are not confirmed as being part of your retreat arrangements.
Additionally, any items or services purchased during a retreat are not included in the cost of your travel arrangement unless specifically stated.
MEDICAL CONDITIONS & SPECIAL REQUIREMENTS The Client must inform H-Wellness on our registration form of any medical conditions, pregnancy, disability or any other mental and or physical condition which may affect fitness to travel, including medications you are currently taking. Failure to notify us may result in the Client being refused certain activities during the retreat at the Client’s own expense. Some activities may be unsuitable for Clients due to age, mobility, disability, pregnancy or physical or mental conditions, please email if you have concerns.
It is absolutely vital that you are accurate with your fitness level and medical conditions for your own safety. H-Wellness will do its best to meet special requests including dietary or physical limitations but such requests may not always be possible depending on the retreat, in which case H-Wellness reserves the right to refuse Clients with certain conditions.
H-Wellness will do its best to meet Client’s special requests including dietary, but such requests do not form part of the Contract and therefore H-Wellness is not liable for not providing these requests.
As a client, you MUST carry medical insurance. Medical facilities vary from country to country and H-Wellness will do its absolute best to bring you to a proper medical facility as needed, but makes no representations and gives no warranties in relation to the standard of such treatment.
FINAL PAYMENTS For all retreats, the payment of the FINAL balance of the retreat price is due 30 days prior to the retreat start date in the currency advertised. If a booking is made within less than 30 days, your deposit including full payment will be required at your initial sign up. If the final balance is not received by the due date and there is no concise reason as to why, H-Wellness reserves the right to treat the Client’s booking as cancelled.
Please ensure harmanjot@harmanjot.com and associated team emails are on your contact list so our emails don’t go to your junk folder!
CANCELLATION OF A RETREAT BY THE CLIENT Any cancellation by a Client must be made in writing (via email) and be acknowledged by H-Wellness in writing (via email).
Under no circumstances is your deposit refundable. Deposits are required to secure bookings. In the case of a natural disaster, H-Wellness applies to the “act of god” rule and no fees will be reversed. H-Wellness HIGHLY SUGGESTS that each attendee protect their trip with their own travel insurance. CANCELLATION OF A RETREAT BY H-WELLNESS H-Wellness reserves the right to cancel any retreat for any reason, but will not cancel a retreat less than 30 days before the retreat start date except for unusual or unforeseen circumstances outside the control or H-Wellness. When a retreat is cancelled by H-Wellness before the agreed date of departure for any reason other than the fault of the Client, the Client can receive a full refund of all monies paid under the contract as soon as possible.
H-Wellness is not responsible for any incidental expenses or consequential losses that the Client may have incurred as a result of the booking such as visas, vaccinations, non-refundable flights or rail, non-refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc. If the Client is offered a refund but requests an alternate retreat of a higher value than that originally booked, then the Client must pay the difference in price. Where after departure a significant element of the trip contracted for cannot be provided, H-Wellness will make suitable alternative arrangements for the continuation of the trip. If it is not possible to provide a suitable alternative or the Client reasonably rejects any suitable alternatives, H-Wellness will provide the Client a refund of unused tour portions. Where a significant alteration or cancellation occurs which is not due to Force Majeure or other circumstances beyond the control of H-Wellness, H-Wellness will in some circumstances offer compensation. Significant alterations do not include the substitution of a transportation method, modification of itineraries, change in hotel accommodation or meal offering.
AIRFARE All H-Wellness retreats do not include national or international airfare.
TRAVEL & HEALTH INSURANCE H-Wellness recommends Clients obtain travel medical insurance for International Retreats. This insurance must cover personal injury and emergency medical expenses including, but not limited to, helicopter evacuation, air ambulance and repatriation.
It is strongly recommended the coverage be extended to include cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Client during travel. H-Wellness shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen while unattended by the client in public lounges or other public areas, whether on board a train, bus, or other mode of transportation, publicly owned or operated by H-Wellness or elsewhere, are not reimbursable. Losses due to ordinary wear and tear, and other acts of God are not reimbursable. H-Wellness cannot accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by H-Wellness such as hotels, huts, expedition vehicles, or any other mode of transportation.
The Client acknowledges that the cost of H-Wellness retreats do not include insurance and that the Client has been advised to obtain separate coverage at an additional cost. When obtaining travel insurance the Client must ensure the insurer is aware of the type of travel to be undertaken. EVACUATION PROCEDURES AND COSTS H-Wellness Leaders, local guides or other representatives decisions will at all times be final on all matters likely to affect the safety and well-being of the trip. We reserve the right to prohibit any traveler from continuing on a trip with no right of refund if, in our opinion, that traveler’s actions pose a threat to the safety of others, to the wildlife, themselves, or if the traveler’s actions and/or behaviors are harming the enjoyment of the trip for others.
Evacuations costs are to be covered by the person being evacuated.
TRAVEL DOCUMENTS FOR INTERNATIONAL PARTICIPANTS Valid Passport: The Client must be in possession of a valid passport required for entry, departure and travel to retreat destinations (passport must be valid 6 months past the return date), all visas, permits and certificates including vaccination certificates (if required), insurance policies, etc. are required for the whole of the journey. The Client accepts full responsibility for obtaining all such documents, visas and permits prior to the start of the retreat and is solely responsible for any adverse consequences resulting from missing or defective documentation. Any information or advice given by H-Wellness regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory, provided as a courtesy to the Client and H-Wellness is not responsible for any errors or omissions as to the information provided by third parties such as the appropriate governmental authorities.
Retreat Details: To expedite the obtaining of travel documents and flight bookings please note that all international trip-related documents such as Retreat Planning Guides will be sent via email once the trip is confirmed to run. H-Wellness will aim to confirm trips within a reasonable timeframe.
CLAIMS & COMPLAINTS If a Client has a complaint against H-Wellness, the Client must first inform the Retreat Leader or guide at the earliest opportunity to allow the grievance to be rectified. If satisfaction is not reached, contact the H-Wellness Chief of Operations whilst on retreat so that H-Wellness is provided the opportunity to rectify the matter. Failure to indicate dissatisfaction whilst on retreat will result in the Client’s ability to claim compensation from H-Wellness being extinguished or at least reduced. If satisfaction is still not reached through these means on retreat then any further complaint must be put in writing to H-Wellness within 30 days of the end of the trip.
CLIENT RESPONSIBILITY The Client acknowledges he or she may be visiting places where the political, cultural and geographical attributes present certain risks, dangers and physical challenges greater than those present in their daily life. By booking travel with H-Wellness, the Client acknowledges they have considered the potential risks, dangers and challenges, and expressly assumes the risks attendant to such travel conditions. The Client is solely responsible for acquainting themselves with customs, weather conditions, physical challenges, and laws in effect at each stop along the itinerary, and is encouraged to locate or make contact prior to embarkation with their local embassy or consulate at the trip destination.
SUPPLIERS & INDEPENDENT CONTRACTORS Hotels/accommodation, shuttle services, excursions or other elements of the H-Wellness Retreats may be arranged by H-Wellness with local suppliers who may themselves engage the services of local operators and/or sub-contractors. H-Wellness will at all times endeavor to appoint reputable and competent local suppliers. The terms and conditions of the suppliers will be applicable. These may limit or exclude the liability of the supplier. The liability of H-Wellness will not exceed that of any supplier. Local laws and regulations of the relevant country will be relevant in assessing the performance of the services of any supplier. Neither H-Wellness nor any carrier is liable for independent contractors.
SAFETY & TRIP ENJOYMENT We take your safety and well-being very seriously, which is why we partner with trained professionals for our all of domestic and international retreats. However, you are ultimately responsible for your safety, which is why we ask all retreat participants to sign a liability waiver before departure. To avoid possibly dangerous situations, it is extremely important that you obey any rules and regulations imposed by the Retreat Leaders and/or Local Guides and instructions given by them.
H-Wellness reserves the right to prohibit any Client from continuing on a trip with no right of refund if, in our opinion, that Client’s actions pose a threat to the safety of them, others, or to the wildlife, or if that Client’s actions or behaviors are seriously jeopardizing the enjoyment of the trip for others. The decision of the Retreat Leader or representative will at all times be final on all matters likely to affect the safety and well-being of the trip. All Clients must, at all times, strictly comply with the laws, customs, foreign exchange and drug regulations of all countries visited, and H-Wellness will not accept responsibility or liability for any Client who contravenes any laws or other regulations of any country visited.
HEALTH & FITNESS Retreats by H-Wellness should not be overly strenuous for people who are healthy and reasonably fit. If you (or anyone on whose behalf you are booking) are affected by any condition, medical or otherwise, that might affect your or other people’s enjoyment of the trip, you must advise us of this at the time of booking. If your health or fitness changes between the time of booking and your trip departure date, you must notify the H-Wellness office of these changes before the retreat starts.
PHOTOS, VIDEO AND CONTENT CREATION
In the course of participation in the retreat, photos or video may be taken by participants, guides and professional photographers. These images may be used in any H-Wellness promotional materials, website, all social media platforms (i.e. Instagram), etc., unless Clients specifically request to the photographer or in writing to H-Wellness, to not use any material your image is depicted in. Otherwise, permission is granted to H-Wellness to perpetual, royalty-free, worldwide, irrevocable license to use such images for publicity and promotional purposes.
RETREAT ITINERARY CHANGES H-Wellness and its partners reserves the right to alter retreat programs and itineraries due to weather, road conditions or other circumstances. These programs may be changed or cancelled at any moment due the trip to assure the safety of our clients and staff. No responsibility is accepted for losses, expenses due to delays, changes of flights or other services because of strikes, accidents, sickness, damage, negligence, weather, war, changes in schedules or other similar causes. H-Wellness and its partners do not assume responsibility for accidents or deaths that can be traced to the participants’ negligence, acts of third parties or exterior circumstances such as weather, natural occurrences, ware or other similar causes.
DATA PROTECTION To ensure that retreats run smoothly, H-Wellness need to use personal information (such as name, address, special needs, health conditions, dietary requirements etc.) provided by Clients to H-Wellness l, and also pass on such information to other outfitters/guides or suppliers involved in the operation of the retreat. H-Wellness will apply appropriate security measures to protect such personal data and will only pass on data that is applicable to outfitters or suppliers responsible for the retreat. By completing the H-Wellness Retreat Booking Form, Clients consent to this information being transferred as required.
LIABILITY H-Wellness is not responsible for any improper or non-performance of any services forming part of the Contract which are wholly attributable to the fault of the Client, the unforeseeable or unavoidable act or omission of a third party unconnected with the provision of any services to be provided under the Contract; unusual and unforeseeable circumstances beyond the control of H-Wellness and/or the relevant supplier, the consequences of which could not have been avoided even if all due care had been exercised including (but not limited to) an event of force majeure; or any event which H-Wellness and/or the relevant supplier could not even with all due care have foreseen or forestalled. In the event that H-Wellness is responsible for any death, injury or illness caused by the negligent acts and/or omissions of its suppliers of services which form part of the Contract then H-Wellness limits its liability.
ACCEPTANCE OF RISK The Client acknowledges that the nature of the retreat is adventurous and may involve a significant amount of personal risk. The Client hereby assumes all such risk and does hereby release H-Wellness from all claims and causes of action arising from any damages or injuries or death resulting from these inherent risks. At the time of payment, the Client is required to sign H-Wellness RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT. Please read carefully.
SEVERABILITY In the event that any term or condition contained herein is unenforceable or void by operation of law or as being against public policy or for any other reason than such term or condition shall be deemed to be severed from this Agreement or amended accordingly only to such extent necessary to allow all remaining Terms and Conditions to survive and continue as binding.
SUCCESSORS & ASSIGNS These Terms and Conditions shall inure to the benefit of and be binding upon H-Wellness and the Client and their respective heirs, legal personal representatives, successors and assigns.
H-Wellness exist under, and is pursuant to, the laws of the United States of America.
APPLICABLE LAW The Contract and these Terms and Conditions are subject to the laws of United States of America.
WAIVER OF BOOKING CONDITIONS These Booking Terms and Conditions may only be waived or amended by written mutual consent. When a Client completes, submits and makes the payment for booking their place for a retreat, they agree to accept all these conditions, and when the booking is accepted, H-Wellness agrees to carry out the obligations as defined therein.
UPDATING OF TERMS & CONDITIONS H-Wellness reserves the right to update and/or alter these terms and conditions at any time. The Client will be notified via email when/if the terms become updated.
If you have any questions or concerns, please email H-Wellness at assistant@harmanjot.com.
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