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Texas Thespians Consent Form

State Festival 2026

Grapevine


Participant Consent Form

TEXAS THESPIANS, an affiliate chapter of the Educational Theatre Association, requires that this form be completed for each delegate (students and adults) attending any TEXAS THESPIAN EVENT.

SECTION A – RELEASE AND INDEMNIFICATION

The undersigned individual, parent or legal guardian agrees to indemnify, defend, and hold harmless Texas Thespians, the International Thespian Society, the Educational Theatre Association, and all respective officers, employees, agents, and representatives of those entities (each an “Organizer” and collectively the “Organizers”) from and against any claims, losses, liabilities, damages, costs, and expenses, including reasonable attorneys’ fees, arising out of or resulting from (a) the delegate’s misconduct or violation of the Texas Thespians Code of Conduct or applicable event policies, or (b) any act or omission of the delegate or the undersigned in connection with attendance at a Texas Thespians event. This indemnification does not apply to claims arising from the Organizers’ own negligence or willful misconduct. The undersigned shall give each Organizer prompt written notice of any claim or circumstance that might give rise to a demand for indemnification.

The undersigned further agrees to be responsible for the delegate while traveling to and from any Texas Thespians event, including all costs and expenses incurred by or on account of the delegate and any personal injury that may occur to the delegate. The undersigned understands that the delegate and the delegate’s family bear financial responsibility for any expenses arising from a medical emergency. The undersigned understands that Texas Thespians will follow its posted refund policy.

SECTION B – ASSUMPTION OF RISK

Texas Thespians events include performances, workshops, physical theatre activities, crowd movement in shared public spaces, and travel to and from event venues. The undersigned acknowledges that participation in these activities involves inherent risks, including but not limited to minor injuries such as sprains and strains arising from physical theatre activities and workshops, risks associated with travel to and from the event, risks inherent in large-scale public gatherings, including crowd movement and noise, and risks of illness or injury that may occur despite reasonable precautions.

The undersigned, on behalf of the delegate and the undersigned’s own behalf, knowingly and voluntarily assumes all such inherent risks and acknowledges that the Organizers cannot eliminate these risks entirely.

This assumption of risk applies to risks that are inherent in the nature of the activities and does not extend to risks created by the negligence or willful misconduct of the Organizers.

SECTION C – RULES AND REGULATIONS

The undersigned/delegate agrees to abide by the Texas Thespians Code of Conduct and all event security rules and regulations as published at www.texasthespians.org. The undersigned understands that violation of those rules may result in the delegate's removal from the event at the undersigned’s expense and that Texas Thespians will follow its posted refund policy.

SECTION D – MEDICAL TREATMENT AUTHORIZATION

The undersigned authorizes the closest available medical facility and its personnel to examine, diagnose, and provide treatment to the delegate named above in the event of illness or injury during a Texas Thespians event. The undersigned authorizes the disclosure of the delegate’s protected health information to treating providers to the extent necessary to obtain and pay for care.

The undersigned authorizes insurance benefits to be paid directly to the treating facility. The undersigned assumes full financial responsibility for all services rendered or to be rendered and agrees to pay for those services. The undersigned understands the right to receive a copy of this authorization and to revoke it in writing at any time, except to the extent that a treating provider has already acted in reliance on it. This authorization is valid for one year from the date of signature or through the term of applicable insurance coverage, whichever is earlier.

SECTION E – PHOTOGRAPHY, VIDEO, AND MEDIA CONSENT

Texas Thespians and its designated representatives photograph and record delegates at events to document and promote the organization’s mission of advancing theatre education.

The undersigned irrevocably consents to the delegate being photographed and recorded by the Organizers or their designated representatives at Texas Thespians events.

The undersigned understands and agrees that:

  • Photographs, video, and audio recordings in which the delegate appears may be used by the Organizers without compensation in print, digital, broadcast, or social media publications to promote the mission of Texas Thespians and theatre education.
  • This consent covers use on the official Texas Thespians website, official Texas Thespians social media accounts, publications of the Educational Theatre Association, and the International Thespian Society, press materials, and similar official organizational communications.
  • Images and recordings of the delegate will not be licensed or sold to unaffiliated third parties without separate written consent from the parent or legal guardian.
  • Images and recordings of the delegate will not be used in advertising for commercial products or services without separate written consent from the parent or legal guardian.
  • Texas Thespians will not use artificial intelligence tools to generate, alter, or manipulate images of the delegate without separate written consent from the parent or legal guardian.

The undersigned releases the Organizers and their officers, employees, agents, board members, representatives, and consultants from any liability arising from the use of photographs, video, audio, or other media in accordance with this consent.

Please note that this consent covers only official Texas Thespians organizational use. It does not authorize personal social media posts by other attendees depicting the delegate, use of the delegate’s image in connection with commercial products or services, or the creation of AI-generated content using the delegate’s likeness. Any adult who wishes to photograph or record a minor delegate for personal use should obtain separate written permission from that minor’s parent or legal guardian before doing so.

SECTION F – SOCIAL MEDIA AND AI ACKNOWLEDGMENT

The undersigned has reviewed the Social Media and Artificial Intelligence provisions of the Texas Thespians

Code of Conduct and understands those standards apply to the delegate at all Texas Thespians events. The delegate may not:

  • Use social media or electronic communication to post content that is disparaging, harassing, threatening, or bullying toward any participant, Texas Thespians member, or affiliated organization.
  • Post or disseminate imagery or recordings of other minor delegates without the separate written permission of each minor’s parent or legal guardian.
  • Use artificial intelligence tools to generate, alter, or disseminate images, audio, or video depicting any other participant without that participant’s (or, for minors, the parent’s or guardian’s) express written consent.

The undersigned understands that violations may result in disciplinary action up to and including removal from the event.

SECTION G – ACKNOWLEDGMENT OF RECEIPT AND AGREEMENT

By signing below, the undersigned delegate, parent or legal guardian:

  • Confirms that the information provided on this form is accurate and complete.
  • Certifies having received, read, and understood the Texas Thespians Code of Conduct.
  • Agrees to the terms of this form on behalf of the delegate, minor delegate and/or on the undersigned’s own behalf as the delegate’s parent or legal guardian.
  • Agrees to be bound by the assumption of risk, indemnification, release, and consent provisions set forth above.

The undersigned understands that this form must be completed in full before the delegate may participate in any Texas Thespians event, and that an incomplete form may result in the delegate being denied participation.

First Participant's Name
First Name*
Last Name*
Phone*
First Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
First Participant's Signature*
Second Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Third Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Fourth Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Fifth Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Sixth Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Seventh Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Eighth Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Ninth Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Tenth Participant's Name
First Name*
Last Name*
Participant's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Parent or Guardian's Email Address
Email
Your signed waiver will be sent to the email address provided here and is available for download for three days via URL attachment.
Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the Parent or Court-Appointed Legal Guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name
First Name*
Last Name*
Relationship*
Phone*
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Date of Birth*
Date of Birth
Information
Participant's Registration ID Number *
Troupe Director Name (Person that completed the event registration) *

School, Company or Affiliation *
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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